FMCS Sources Sought – Travel Compliance Audit Services (NAICS 541211)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Mediation and Conciliation Service (FMCS) is conducting market research through a Sources Sought notice to identify qualified firms capable of providing travel compliance audit services for agency travel transactions. This effort aims to refine requirements and determine an appropriate acquisition strategy, potentially including small business set-asides. Responses are due by March 11, 2026.
Purpose & Scope
This is a Sources Sought notice for market research purposes, not a solicitation. FMCS seeks to identify firms that can provide audit and compliance review services for agency travel transactions. The goal is to determine vendor availability, obtain industry feedback, and assist the Government in refining the requirement and determining the appropriate acquisition strategy, which may include small business set-asides.
Key Requirements
The contractor will provide audit and compliance review services, including:
- Reviewing travel vouchers, receipts, and supporting documentation.
- Assessing compliance with the Federal Travel Regulation (FTR) and FMCS travel policies.
- Identifying potential improper payments or unsupported costs.
- Conducting sampling and compliance testing of travel transactions.
- Providing written audit findings, recommendations, and summary reports.
- Identifying trends, internal control weaknesses, or policy compliance issues. The estimated workload involves reviewing approximately 30-50% of 177 processed travel vouchers per year.
Contract Details
- Opportunity Type: Sources Sought / Market Research
- Anticipated Period of Performance: Up to one (1) year, with expected completion within approximately six (6) months.
- Proposed Contract Type: Firm Fixed Price (FFP) is being considered.
- NAICS Code: 541211 (Offices of Certified Public Accountants) is being considered. Feedback on this or alternative NAICS codes is encouraged.
- Product Service Code (PSC): R704 (Support- Management: Auditing).
- Place of Performance: Work may be performed remotely, or in person at FMCS facilities if necessary. A Government-furnished laptop will be provided.
- Eligibility: FMCS encourages responses from interested small businesses, including HUBZone, SDVOSB, and WOSB concerns.
Submission Requirements
Interested firms should submit a capability statement (maximum 5 pages) addressing their ability to perform the described work. Specific information requested includes company details, socioeconomic status, relevant experience (financial audits, travel audits, compliance reviews, especially for Federal agencies), examples of similar contracts, experience with travel systems (e.g., Concur), recommendations on NAICS code/acquisition approach, feedback on the draft requirement, typical labor categories, and identification of any additional systems/documentation needed. Feedback on a potential Firm Fixed Price (FFP) contract structure is also requested.
- Submission Deadline: March 11, 2026.
- Submission Method: Electronically to Bronson Madero at bmadero@fmcs.gov.
- Subject Line: "Sources Sought Response – FMCS Travel Compliance Audit Services".
Important Notes
This is a Sources Sought announcement ONLY and does not constitute a solicitation, Request for Proposal (RFP), or Request for Quotation (RFQ). The Government is not requesting proposals or quotes at this time and does not intend to award a contract based solely on these responses. The Government will not pay for information submitted or costs associated with responding.