FMCS Zoom for Government Combined synopsis solicitation

Questions & Answers / Clarifications

This document contains a question from a vendor regarding the reactivation of a Zoom account for this opportunity.

• The vendor inquired if the customer could confirm their Zoom Account number.
• The vendor stated that the previous account number was 190002476 and that the account needs to be reactivated.

This clarification is administrative and relates to vendor account setup. It does not appear to directly impact solicitation requirements, due dates, or submission rules.

Other / Unclassified

This document is a "Limited Sources Justification (Brand Name)" prepared in accordance with FAR 8.405-6. It justifies the Federal Mediation and Conciliation Service's (FMCS) intent to award a firm-fixed-price purchase order for Zoom for Government (ZfG) annual subscription licenses under the GSA Multiple Award Schedule.

The specific licenses required are:

• ZfG Enterprise Named Host Annual Licenses (Tier 50-99) - 75 licenses
• Webinar for ZfG 100 Named Host Annual - 75 licenses
• Audio for ZfG US/Canada Unlimited Named Host Annual (Tier Start:1 Tier End: 99) - 75 licenses

This justification indicates that FMCS requires ZfG licenses to maintain continuity with its existing collaboration environment, which is integrated into agency operations and supports mission-critical communication. The use of ZfG is necessary to ensure compliance with FedRAMP security requirements. Transitioning to another platform would cause retraining, disrupt operations, and incur additional costs. While the requirement is restricted to the Zoom brand, multiple authorized resellers are available under the GSA Schedule, ensuring adequate competition. The Contracting Officer will post this requirement on GSA eBuy to provide fair opportunity to schedule holders. It is anticipated that multiple quotes will be received, and fairness and reasonableness will be based on adequate price competition. Market research found that multiple small businesses can provide the exact items needed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Zoom for Government (ZfG) Licenses. The Federal Mediation and Conciliation Service (FMCS) intends to award a firm fixed price purchase order. This announcement constitutes the only solicitation; a written solicitation will not be issued, and paper copies will not be available. The acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Procurement of Zoom for Government (ZfG) Licenses.

• Details for the vendor quote sheet are provided in Attachment 1.

• The solicitation incorporates provisions and clauses effective through FAC 2023-06 (11/06/2023).

• Contract Type: Firm Fixed Price Purchase Order.

• NAICS Code: 541519.

• Small Business Standard: $34 Million.

• Proposal or quote submission instructions: Submit in writing to Bronson Madero (bmadero@fmcs.gov).

• Key deadlines or milestones:

  • Questions due: Friday, March 27, 2026, by 12:00 PM EDT.
  • Quotes due: Thursday, April 2, 2026, by 5:00 PM EDT.

• Evaluation criteria: Award will be made to the lowest price, technically acceptable quoter.

• Required submission items: Completed Attachment 1 – Vendor Quote Sheet.

• Late quotes will not be considered for evaluation.

• This acquisition is a 100% SDVOSB business set-aside.

• Offerors must be familiar with applicable FAR clauses and provisions.

• The document includes detailed provisions regarding representations and disclosures, including those related to telecommunications and video surveillance services/equipment (FAR 52.204-24), Federal Acquisition Supply Chain Security Act Orders (FAR 52.204-29), and Offeror Representations and Certifications (FAR 52.212-3).

Form / Attachment / Pricing Sheet

This document is a Vendor Quote Sheet for Zoom for Government (ZfG) services. Bidders are required to use this sheet to provide firm-fixed unit prices for the base year and two option years for the specified licenses.

• Company Information: Fields for Company Name, Email, Mailing Address, Phone, Point of Contact, Quote Date, UEI, and CAGE Code.
• Pricing Instructions: Vendors must provide all-inclusive prices for base year, Option Year 1, and Option Year 2. All shaded input fields must be completed.
• CLINs (Contract Line Item Numbers): Details for three CLINs are provided:
  • 0001: ZfG Enterprise Named Host Annual Licenses (Tier 50–99)
  • 0002: Webinar for ZfG 100 Named Host Annual
  • 0003: Audio for ZfG US/Canada Unlimited Named Host Annual (Tier 1–99)
• Pricing Table: Columns for Unit Price and Total for Base Year, Option Year 1, and Option Year 2 for each CLIN. Initial values are set to 0.0.
• Total Pricing: Fields for the total price for each year and the combined total price for the base year and option years.
• Pricing Certification: A section for the authorized representative to certify that the proposed prices are firm-fixed and inclusive of all requirements.

This sheet is critical for bidders to accurately price their proposed solution for the ZfG licenses. Completing this form with firm-fixed prices is a mandatory step in responding to the solicitation. The quoted prices must cover all associated costs, including support, fees, and administrative expenses.