Food Service Equipment Maintenance Germany-Wide- Amendment 1

Amendment / Modification

This amendment modifies the solicitation W564KV26RA002 with the following key changes:

• Extended Closing Date: The due date for offers has been extended from February 9, 2026, to February 20, 2026. The closing time remains the same.

• Answers to Questions: Government responses to contractor-submitted questions are provided.

• Revised Attachments: Attachment 01 (PWS) and Attachment 02 (ELINs Pricing Sheet) have been revised based on the answers to questions.

• New Attachment: Attachment 03 (Equipment List) has been added.

• Revised Clauses: Clauses 52.212-1 and 52.212-2 have been revised due to answers to questions.

• Solicitation/Contract Form (Response Due Date)

• List of Contract Documents, Exhibits, or Attachments (PWS, ELINs Pricing Sheet, Equipment List)

• Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

• Addendum to 52.212-2

• The proposal submission deadline has been extended to February 20, 2026.

• Offerors should ensure their proposals incorporate the revised PWS, ELINs Pricing Sheet, and the new Equipment List.

• Offerors must also adhere to the revised clauses 52.212-1 and 52.212-2.

Questions & Answers / Clarifications

This document contains questions submitted by potential offerors regarding Solicitation W564KV26RA002 and the Government's responses, providing clarifications on various aspects of the requirement.

• Incumbent Contractor: The current contract number is W564KV21D0002, and it is not a new contract action.
• Subcontracting: U.S. small business prime contractors can use Germany-based local partners/subcontractors, provided technical coverage, certifications, and response requirements are met. No established business presence in Germany is required for the prime contractor. Minimum in-country staffing includes certified positions, and certifications/inspections must be performed by a German certified/licensed technician.
• Basis of Award: The Government clarified that the basis of award process will be lowest price that passes all evaluation criteria with acceptable requirements, not best value.
• Emergency Repairs: An "Emergency Repair" is defined as a malfunction posing a danger to life/property, causing permanent damage, loss of perishable goods, or preventing critical mission tasks. It does not include non-functioning appliances without a safety hazard. Offerors should not perform emergency repairs exceeding 25% of replacement value or 1,000€ without prior approval.
• Personnel Qualifications: The Government will accept EN ISO 22712 as the equivalent/successor standard for demonstrating personnel competence. Copies of individual personnel qualification certificates/training records are required with the proposal. For company-level F-Gas compliance, the §6 ChemKlimaschutzV company certificate/Bescheid, including listed personnel, is sufficient.
• Locations: Locations and addresses have been updated in PWS 7.4.1 and Attachment 11 for offerors to calculate distances. Response time adherence is required for all locations. Attachment 3 (FSE Equipment List) provides an inventory for the majority of the contract.
• Work Certificates: Electronic submission of work certificates as PDF files (including digitally signed PDFs) is acceptable in lieu of hard copies. The submission method will be email, with the exact address provided at the post-award conference.
• Key Personnel: The Government will accept a single company-level certification letter signed by the CEO stating that named Key Personnel are current employees and will be assigned to the contract, in lieu of individual Letters of Commitment.

Several sections of the PWS have been revised based on these questions, including sections related to technical coverage, emergency repairs, qualifications, locations, and work certificate submission. Offerors should review the updated PWS and attachments for specific changes.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for Preventive Maintenance (PM) and Repair of Food Service Equipment (FSE) across four Garrisons in Germany. This includes on-call repairs, German Law Inspections (GLI), installation/removal of equipment, and inventory/labeling services.

• Perform scheduled preventive maintenance and on-call repairs for FSE.

• Conduct German Law Inspections (GLI) as required.

• Provide emergency and regular repair services.

• Install and/or remove FSE.

• Provide inventory and labeling services for FSE.

• Furnish all necessary parts, materials, tools, equipment, and service vehicles for repairs and maintenance.

• This contract does not include the purchase of new equipment.

• Response time for regular repair calls: within 24 hours.

• Response time for emergency repair calls: within 2 hours.

• Repair completion time (parts available): within 3 business days.

• Repair completion time (parts not available): within 3 business days of receiving parts.

• Quality Control Plan (QCP) required to identify, prevent, and ensure non-recurrence of defective services.

• Performance will be evaluated under a Quality Assurance Surveillance Plan (QASP).

• The PWS covers the period of performance for the contract.

• Performance will be at US Government facilities where the equipment is located across specified Garrisons in Germany.

• Contractor personnel must comply with security requirements, including Local National Screening Program and background checks.

• Personnel must meet specified English language proficiency levels.

• Contractor must adhere to applicable US, German, and local laws, regulations, and standards.

• A Quality Control Plan (QCP) must be developed and maintained.

• Key personnel include a Contract Manager and individuals with Master/Engineer level qualifications in relevant fields (Refrigerant systems, Electromechanics, Water/Gas systems).

• Company certifications required include ISO 9001, ISO 14001, and specific German certifications related to water, chemicals, and refrigeration.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet detailing the CLINs (Contract Line Item Numbers) and estimated costs for maintenance, inventory, labeling, German Law Inspections (DGUV-V3), regular repair hours, emergency repair hours, and replacement parts for Food Service Equipment (FSE) across various locations in Germany. It outlines the estimated amounts for a base year and four option years.

• LRC Germanywide: Covers maintenance and repair for FSE in Ansbach, Grafenwoehr, Vilseck, Hohenfels, Kaiserslautern, Baumholder, Stuttgart, and Wiesbaden.
• USAG Bavaria (IMCOM and MWR): Covers maintenance and repair for FSE in Grafenwoehr, Vilseck, Hohenfels, and Garmisch.
• USAG Ansbach (IMCOM and MWR): Covers maintenance and repair for FSE specifically in Ansbach.
• George C. Marshall Center: Covers maintenance and repair for FSE at this specific location.
• USAG Wiesbaden (IMCOM and MWR): Covers maintenance and repair for FSE specifically in Wiesbaden.
• Each location details estimated costs for Preventive Maintenance (broken down by equipment type), German Law Inspections, Inventory and Labeling, Regular Repair Hours, Emergency Repair Hours, and Replacement Parts.
• The document provides a breakdown of costs for a base year (Feb 15, 2026 - Feb 14, 2027) and four option years.
• Grand Total Estimated Amounts are provided for each location and overall.

This document is crucial for bidders as it provides the detailed cost breakdown and scope of work for the maintenance and repair of FSE across multiple installations. It allows potential bidders to understand the estimated quantities, types of equipment, labor hours, and associated costs for each year of the contract, enabling them to prepare accurate and competitive proposals.

Form / Attachment / Pricing Sheet

This document is an equipment list, detailing various food service equipment items. It appears to be an inventory or asset list, potentially for maintenance, replacement, or procurement purposes.

• Item Number: A unique identifier for each piece of equipment.
• Nomenclature: The type of equipment (e.g., 'Cabinet food warming (electric)', 'Coffee machine (electric)', 'Deep fat fryer (electric)').
• Brand/Make: The manufacturer of the equipment.
• Model: The specific model number of the equipment.
• Serial#: The serial number of the equipment.
• Installation Location: The building or area where the equipment is installed.
• Year of Manufacture (YMFG): The year the equipment was manufactured.

This document provides a detailed list of existing food service equipment, including makes, models, and installation locations. Bidders responding to an opportunity that involves the procurement, maintenance, or replacement of such equipment can use this list to understand the current inventory, identify potential needs, and tailor their proposals accordingly. It offers insight into the scale and type of equipment currently in use.

Form / Attachment / Pricing Sheet

This document provides detailed CLIN (Contract Line Item Number) and ELIN (Equipment Line Item Number) breakdowns for the maintenance, inventory, labeling, General Liability Insurance (GLI), and repair of Fire Support Equipment (FSE). It outlines estimated quantities, unit prices, and total estimated amounts for each CLIN across multiple years, including a base year and four option years.

• CLINs 0001-0004 (Base Year): Covers maintenance, inventory, labeling, GLI, and repair of FSE for various locations including Ansbach, Grafenwoehr, Vilseck, Hohenfels, Kaiserslautern, Baumholder, Stuttgart, Wiesbaden, and the George C. Marshall Center. It also includes specific breakdowns for USAG Bavaria (IMCOM and MWR), USAG Ansbach (IMCOM and MWR), USAG Wiesbaden (IMCOM and MWR), and the George C. Marshall Center.
• Option Years (1001-1004, 2001-2004, 3001-3004, 4001-4004): Details similar services for subsequent years, indicating potential contract extensions.
• Preventive Maintenance (ELIN Axxx): Lists specific types of FSE equipment requiring maintenance, with estimated quantities and units.
• Repair Services (CLINs 0002, 1002, etc.): Includes estimated hours for regular and emergency repair services.
• Replacement Parts (CLIN 0004, 1004, etc.): Provides an estimated amount for replacement parts.
• German Law Inspections (ELIN A002, A102, etc.): Includes line items for German Law Inspections (DGUV-V3).
• Inventory and Labeling (ELIN A003, A103, etc.): Specific line items for inventory and labeling services.

This document is crucial for bidders as it details the specific equipment, services, quantities, and timeframes involved in the contract. It provides the basis for cost estimation and proposal development for maintenance, repair, and related services for FSE across multiple specified locations and contract years. Bidders should carefully review the itemized lists and quantities to understand the full scope of work.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for Preventive Maintenance (PM) and Repair of Food Service Equipment (FSE) across five garrisons in Germany. This includes providing PM services, German Law Inspections (GLI), on-call repairs (emergency and regular), installation/removal of FSE, and inventory/labeling services.

• Perform scheduled preventive maintenance and on-call repairs for Food Service Equipment.

• Conduct German Law Inspections (GLI) as required.

• Provide emergency and regular repair services.

• Install and/or remove Food Service Equipment.

• Provide inventory and labeling services for FSE.

• Furnish all necessary parts, materials, and refrigerants for repairs and maintenance.

• The contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) Firm-Fixed-Price (FFP) and Time & Materials (T&M) Hybrid.

• Response time for regular repair calls: within 24 hours.

• Response time for emergency repair calls: within two (2) hours.

• Repair completion time (parts available): within three business days.

• Repair completion time (parts not available): within three business days of receiving parts.

• Quality Control Plan (QCP) required, submitted within 30 days of award.

• Performance will be evaluated under a Quality Assurance Surveillance Plan (QASP).

• Period of Performance: Not explicitly stated in the provided pages, but implies a contract duration.

• Place of Performance: US Government facilities within five garrisons in Germany (Grafenwoehr, Vilseck, Hohenfels, Garmisch, and the Marshall Center; Ansbach area; and Wiesbaden area).

• Contractor personnel must meet specific qualifications and certifications (e.g., Master/Engineer level, specific trade certifications).

• Compliance with U.S. and German laws, regulations, standards, and technical manuals is required.

• Security requirements include Local National Screening Program, background checks, and installation access procedures.

• Contractor must provide a Quality Control Plan (QCP) and a Quality Assurance Surveillance Plan (QASP).

• English language proficiency is required for personnel.

• Contractor must adhere to safety and environmental regulations.

• Specific deliverables include Quality Control Plan, Installation Access logs, background check documentation, Contract Manager details, Work Certificates, status reports, and financial reports.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for full and open competition, issued as a Request for Proposal (RFP) for Food Service Equipment Maintenance Services. The solicitation will result in a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract to support several United States Army Garrisons (USAGs) in Germany. Funds are not available at the IDIQ level but will be made available at the Task Order level.

• Preventive Maintenance (PM), German Law Inspection (GLI), inventory, and labeling services (Firm Fixed Price).

• Unscheduled Regular Repair services (Labor Hour).

• Unscheduled Emergency Repair services (Labor Hour).

• Replacement parts at cost to repair Food Service Equipment (Time and Materials).

• Offerors must provide at least 11 total personnel for all USAGs.

• Technical Volume must include valid certificates outlined in PWS 1.10 and PWS 1.11b.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: 60 months from contract award, with potential extensions.

• Estimated Value: Not specified at the IDIQ level; funds available at Task Order level.

• Pricing: Proposals to be submitted in Euros. Total Evaluated Price (TEP) will be the sum of all CLINs.

• Proposal Submission Deadline: 9 February 2026, 5:00 PM Central European Time (CET).

• Submission Method: Email proposals to specified addresses.

• Evaluation Factors: Technical (Acceptable/Unacceptable), Supplier Performance Risk System (SPRS) assessments, and Price.

• Lowest price proposal that passes all evaluation criteria will be awarded.

• Offerors must hold prices firm for 120 calendar days from the proposal receipt date.

• Questions due: No later than 10 business days prior to proposal due date.

• Full and open competition.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).

• Small Business Size Standard: $8.0 Million.

• Offerors must register with Wide Area Workflow (WAWF) for electronic invoicing.

• SAM registration is required.

• Offerors must complete FAR clause 52.212-3 (Offeror Representations and Certifications) or reference their electronic copy in SAM.

• CAGE code is required.

• Attachment 1 - Performance Work Statement (PWS) and ELIN Sheet are referenced.