Foreign Military Sales (FMS) Veeam Software and Warranties (4 additional years)

Amendment / Modification

This amendment addresses vendor questions regarding the licensing structure for Veeam Backup and Replication.

• Question 1: Clarifies the requirement for Veeam licenses. The initial request indicated thirty (30) licenses are required. The supplier's model allows one license to cover up to five (5) instances. The amendment seeks confirmation if the requirement is for 30 individual licenses or coverage for 30 instances.

• Warranty and Support: Confirms that the offered licensing is subscription-based, including 24/7 Production Support for the subscription duration (software updates, upgrades, security patches, full technical assistance). It also clarifies that obtaining the originally requested four additional years of coverage requires annual renewal during option years.

• Answer 1: Vendors are instructed to proceed with their quotes based on the information provided in the initial solicitation. The amendment provides the confirmed details for the number of instances:

  • Veeam Data Platform Advanced Universal Subscription License (Enterprise Plus Edition)
  • 10 instance pack
  • 1 Year Subscription Upfront Billing & Production (24/7) Support
  • Public Sector
  • QTY 30 with SKU# L-ADVVUL-0I-SU1YP-00.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the work required by Veeam to deliver Software and Warranty under a Foreign Military Sales (FMS) case for the country of Poland.

• Software: Thirty (30) Veeam Data Platform Advanced Universal Subscription Licenses (SKU# L-ADVVUL-0I-SU1YP-00), including Enterprise Plus Edition features, ten (10) instance packs, and one (1) year of Subscription Upfront Billing & Production (24/7) Support.

• Optional Software Warranty: Thirty (30) Veeam Software Warranties for four (4) additional years.

• Hardware: All hardware must be supplied from new production.

• Antiterrorism (AT) Level 1 Training: Required for all contractor employees with access to installations/facilities within 30 days of contract start. Certificates due within 60 days.

• iWATCH Training: Required for contractor employees within a facility/area, completed within 30 days of contract award and for new employees within 30 days of commencing performance.

• Operations Security (OPSEC): Development of an OPSEC SOP/Plan within 90 days of award. Level I OPSEC Awareness training required within 30 days of reporting for duty and annually thereafter.

• Personnel Security (PERSEC): Various security training requirements may apply, including Threat Awareness Reporting Program (TARP), Initial and Annual Security Orientations, and Derivative Classification Training.

• Packaging: Must comply with ASTM D 3951-15 (Commercial Packaging) and MIL-STD-129R (Marking). Wood Packaging Material (WPM) must meet ISPM 15 standards and include certification/quality markings.

• Warranty: A no-cost warranty covering workmanship and materials is required. If a commercial warranty is provided, it must be amended to extend coverage to Poland and be for a minimum of one (1) year following hardware acceptance.

• Safety Engineering: Identification of all real and potential hazards associated with the equipment, including toxic substance exposure and disposal procedures. Warnings must be affixed in English.

• Certificate of Completion: A completed Certificate of Completion must be attached to each DD Form 250 submitted in the WAWF system, including contract details, period/service invoiced, and contractor point of contact information.

• Not explicitly stated, but implied to be for the country of Poland.

• Compliance with numerous Military Standards (e.g., MIL-STD-130N, MIL-STD-129R, MIL-STD-882E) and Commercial Standards (e.g., ISPM 15, ASTM D 3951-18).

• Adherence to specific training requirements for Antiterrorism, iWATCH, OPSEC, and Personnel Security.

• Strict adherence to packaging and marking requirements, especially for Wood Packaging Material.

• Submission of a Certificate of Completion with each DD Form 250.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) under solicitation number W91CRB-26-Q-VEEAM. The U.S. Army Contracting Command-Aberdeen Proving Ground (ACC-APG) intends to procure Veeam Backup and Replication Enterprise Plus Licenses and Veeam Software Warranty for Foreign Military Sales (FMS) Case PL-B-UDV for the country of Poland. A Firm Fixed Price (FFP) contract is anticipated.

• CLIN 0001: Thirty (30) Veeam Data Platform Advanced Universal Subscription Licenses (SKU# L-ADVVUL-0I-SU1YP-00), including Enterprise Plus Edition features, ten (10) instance packs, and one (1) year of Subscription Upfront Billing & Production (24/7) Support.

• CLIN 0002 (Optional): Thirty (30) Veeam Software Warranties for four (4) additional years.

• Delivery is required as soon as possible for both CLINs.

• Contract Type: Firm Fixed Price (FFP).

• Anticipated Award Date: No later than June 2, 2026.

• Period of Performance: Not explicitly stated, but includes one year of support for CLIN 0001 and four optional years for CLIN 0002.

• Estimated Value: $41.5 Million (size standard for NAICS Code 513210).

• Submission Deadline: Quotes must be submitted via email by 10:00 AM EST on April 22, 2026.

• Evaluation Approach: Lowest Priced Technically Acceptable (LPTA).

• Evaluation Factors:

  1. Cost/Price (total proposed price for CLIN 0001 and CLIN 0002).
  2. Technical (ability to meet specifications).
  3. Past Performance (evaluated via CPARS and other sources).

• Technical and Past Performance combined are approximately equal to Cost/Price.

• This action is posted as a 100% Small Business Set-Aside under NAICS Code 513210 “Software Publishers”.

• Offerors must be registered in the System for Award Management (SAM) database.

• Offerors must provide a completed copy of FAR 52.212-3, 52.204-24, and 52.204-26.

• Offerors must meet Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self-Assessment) as cited in DFARS 252.204-25 and 252.204-21. Failure to provide the CMMC UID and confirmation will result in ineligibility.

• This announcement is the only solicitation; no separate written solicitation will be issued.

• All provisions and clauses are incorporated by reference and can be accessed at www.acquisition.gov.

• Questions are due by 10:00 AM EST on April 16, 2026, via email to Charrissa Stancell and Aqua Jefferson.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a reseller of Veeam Software and Warranties for Foreign Military Sales (FMS) case PL-B-UDV for the country of Poland. The "Government" refers to the United States Government, and "country" refers to the FMS Customer.

• Hardware: The contractor shall provide thirty (30) Veeam Backup and Replication Enterprise Plus Licenses (Part number M-VBRPLS-PP000-00) and thirty (30) Veeam Software Warranties for four (4) additional years. All hardware must be new production.

• Services: Not Applicable.

• Item Unique Identification (IUID): Not Applicable.

• Antiterrorism / iWATCH Training: Contractor employees requiring access to controlled areas must complete AT Level 1 Awareness Training within 30 calendar days of contract start date. Certificates of completion must be submitted within 60 calendar days. Local iWATCH training must also be completed within 30 calendar days of contract award and for new employees, with results reported within 60 days.

• Operations Security (OPSEC): If a formal OPSEC program is required, the contractor must develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 days of award. Contractor employees must complete Level I OPSEC Awareness training within 30 days of reporting for duty and annually thereafter.

• Personnel Security (PERSEC): Various security training requirements exist, including Threat Awareness Reporting Program (TARP), Initial and Annual Security Orientation, and Derivative Classification Training. Specific requirements may apply based on location and clearance levels.

• Packaging: Packaging must comply with ASTM D 3951-18. Wood Packaging Material (WPM) must meet ISPM 15 standards and include certification/quality markings. Failure to comply may result in refusal or cost recoupment.

• Handling and Storage: The contractor is responsible for handling, storage, preservation, packing, and shipping to protect material quality.

• Warranty: A no-cost warranty covering workmanship and materials is required. If a commercial warranty is not effective outside the continental United States, it must be amended to extend to Poland. The warranty must be for a minimum of one (1) year following hardware acceptance by the U.S. Government.

• Place of Performance: Not explicitly stated, but implied to be for the FMS Customer in Poland.

• Certificate of Completion: A completed Certificate of Completion (DD Form 250) must be attached to each submission in the WAWF system. This certificate must include contract number, CLIN, FMS Case designator, period/service invoiced, and contractor point of contact information. A template is provided in an attachment.

• Procurement Contracting Officer (PCO): The ACC-APG PCO is the sole point of contact for funds, program direction, and approval of progress payments or contract changes.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation (RFQ) for commercial items, specifically Veeam Backup and Replication Enterprise Plus Licenses and associated software warranty. The procurement is for a brand name requirement for Foreign Military Sales (FMS) Case PL-B-UDV for the country of Poland. The government anticipates awarding a Firm Fixed Price (FFP) contract.

• CLIN 0001: 30 Veeam Backup and Replication Enterprise Plus Licenses.

• CLIN 0002: 30 Veeam Software Warranty (four additional years).

• Licenses and warranty are to be delivered as soon as possible. Offerors must propose a delivery date for each CLIN.

• Contract Type: Firm Fixed Price (FFP).

• Anticipated Award Date: No later than June 02, 2026.

• Period of Performance: Not explicitly stated, but delivery is requested as soon as possible.

• Submission Deadline: Quotes must be submitted via email by 10:00 AM EST on April 22, 2026.

• Evaluation Criteria: Award will be made to the responsible offeror whose quote is technically acceptable and is the Lowest Priced Technically Acceptable (LPTA).

  • Factor 1: Cost/Price (based on total proposed price for CLIN 0001 and CLIN 0002).
  • Factor 2: Technical (ability to meet specifications).
  • Factor 3: Past Performance (based on CPARS and other sources).

• Technical and Past Performance combined are approximately equal to Cost/Price.

• No discussions are anticipated; initial offers should contain the best terms.

• This action is posted as a 100% Small Business Set-Aside.

• NAICS Code: 513210 “Software Publishers” with a size standard of $41.5 Million.

• Offerors must be registered in the System for Award Management (SAM) database.

• Offerors must include a completed copy of FAR provision 52.212-3 (Offeror Representations and Certifications -- Commercial Items).

• Offerors must provide completed copies of FAR 52.204-24 and 52.204-26.

• Offerors must meet Cybersecurity Maturity Model Certification (CMMC) requirements as cited in DFARS 252.204-25 and 252.204-21. Failure to provide the CMMC unique identifier (UID) and confirmation of CMMC Level 1 (Self-Assessment) will result in ineligibility for award.

• Questions are due in writing by 10:00 AM EST on April 16, 2026.

• Contact persons for questions and submission are Charrissa Stancell (Contract Specialist) and Aqua Jefferson (Contracting Officer).

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.