Forest Service - GAOA Upper San Juan CG Renovation

Amendment / Modification

This document, Amendment A00002, serves as an amendment to the solicitation for the GAOA Upper San Juan CG Renovation project.

• The primary purpose of this amendment is to provide responses to Requests for Information (RFIs).

• Bidders are directed to review the attachment titled "10. NEW VIA AMENDMENT A00002 - Request For Information Responses" for additional information.

• The amendment does not explicitly state changes to proposal deadlines or submission requirements, but it is crucial for bidders to review the attached RFI responses as they may impact proposal preparation.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) related to the GAOA Upper San Juan CG Renovation opportunity. These responses are incorporated into any subsequent contract award and failure to use the revised documents and requirements will result in a non-responsive quote.

• Picnic Table Quantity: The solicitation lists 9 picnic tables, but drawings show 15. The confirmed quantity for the base bid is 9 tables, as 6 tables were recently replaced.
• Performance Period: The 30-calendar-day performance period includes weekends and holidays. The campground must remain safe, clean, and fully operational for public use during federal holidays.
• Wood Fence Replacement: The SOW specifies 100 LF of fence with 8x8x3' posts and 4"x6" timbers. This is clarified to be a "replace wooden soil-retaining board and post" item, confirmed by Addendum #1 and RFIs 4, 11, and 14.
• Culvert Replacement: Culvert replacements are in-kind, matching existing elevation, alignment, cover, and material. Drawing C-01 provides details for reference and backfill requirements. Bedding material specifications are in section 704.02, backfill material in 704.03, and compaction in 209.10.
• Campground Closure: The campground may be closed for construction, but a minimum of two weeks' notice is required. The entire campground must remain safe, clean, and fully operational during federal holiday periods.
• Utilities: The government is not aware of utilities beneath culverts, but contractors must contact Dig Alert to verify locations before excavation.
• Caltrans Permit: No work is planned within the Caltrans Right-of-Way; all work is limited to the campground area. A Caltrans permit is not required for this work.

These clarifications address discrepancies in quantities, define specific work items like fence and culvert replacement, detail performance period requirements, and provide guidance on construction logistics such as campground closures and utility verification. Bidders must incorporate these responses into their quotes to ensure responsiveness.

Amendment / Modification

This amendment (A00001) to the solicitation provides responses to Request For Information (RFI) and adds a new attachment.

• Attachment 9: "NEW VIA AMENDMENT A00001 - MAP AND PHOTOS" has been added to the solicitation.
• RFI Responses:
  • California Contractor License: A California B – General Building Contractor license is not required if the contractor holds appropriate specialty licenses for the work performed.
  • Bid, Performance, or Payment Bonds: Bonds are required. Refer to FAR 52.228-1 and FAR 52.228-15 within the solicitation.
  • Small Business Subcontracting: It is acceptable for a small business to participate as a subcontractor/supplier with a licensed GC as the prime contractor.
  • Pre-Bid Site Visit: No organized site visit will be hosted. The campground is open to the public. Contractors are responsible for inspecting the site to determine conditions affecting contract performance. Failure to inspect will not be grounds for claims after award.

No changes to proposal deadlines or submission requirements are indicated, but bidders must incorporate the RFI responses and the new attachment into their proposals. Failure to do so may result in a non-responsive proposal.

Form / Attachment / Pricing Sheet

This document, "GAOA UPPER SAN JUAN CAMPGROUND RENOVATION-2025", appears to be a set of drawings or plans related to a renovation project at the Upper San Juan Campground within the Cleveland National Forest. It outlines specific tasks and locations for proposed work.

• Map Overlay: Shows the project area overlaid on a Google Earth image, indicating roads (CA-74 Ortega Hwy) and the campground layout.
• Specific Tasks Identified:
  • Replace culvert (indicated on map).
  • Repaint kiosk steel frame.
  • Replace plywood panels on kiosks.
  • Replace plywood panel and wooden post on information/regulations kiosk.
  • Optional: Replace wooden soil-retaining base.
  • Replace wooden soil-retaining board and post.
  • Repaint gate and replace reflective marking.
• Project Details: Includes project name, location (Cleveland National Forest, Trabuco District), drawing title, date (04/15/2025), and sheet number (G-02 of 6).

This document provides visual and descriptive details of the renovation work required at the Upper San Juan Campground. Bidders should use this to understand the scope of physical improvements, material replacements, and repainting tasks needed for the project.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 3. SCHEDULE OF ITEMS," provides a detailed breakdown of construction items required for the opportunity, including both base and option quantities. It serves as a pricing sheet for bidders to complete.

• Construction Items: Lists specific items such as Mobilization, Construction survey and staking, Clearing and grubbing, Asphalt Concrete, pipe culverts, Demolition and Disposal of Existing items, and Furnish and install new items (Picnic Tables, Fire Rings, BBQ Grills).
• Units of Issue (UOI): Specifies the unit for each item (e.g., LSQ, CY, T, Foot, Each, EA, Job).
• Quantity (Qty.): Indicates the estimated quantity for each item for both the Base and Option 1 periods.
• Unit Price & Total Price: Blank fields for bidders to enter their pricing.
• Schedule Notes: Important instructions for bidders, including:
  • Quantities are estimates; field verification is required.
  • Pricing for all items is mandatory for award.
  • A Bid Bond/Guarantee is required for proposals exceeding $150,000.00.
• Bidder Information Section: Fields for the company name, address, UEI number, POC details, and Tax ID.

This attachment is critical for bidders to understand the scope of work in terms of specific materials and tasks. Bidders must use this schedule to calculate their total bid price, including base and option periods. Completing this schedule accurately and providing all requested company information is essential for proposal submission.

Other / Unclassified

This document is a General Decision Number (GDN) for Davis-Bacon Act prevailing wages in Riverside County, California. It lists various construction-related classifications and their corresponding hourly wage and fringe benefit rates. The document is updated periodically, with modifications listed.

This document is crucial for bidders on federal construction projects in Riverside County, California, as it specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must ensure their proposals account for these prevailing wage requirements to comply with federal regulations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for the GAOA Upper San Juan CG Renovation project at the Cleveland National Forest, California. The acquisition is set-aside for small business concerns, specifically a Total Small Business Set-Aside.

The project involves the replacement and repair of various campground facilities, including:

• Damaged picnic tables

• Fire rings

• BBQ grills

• Two galvanized pipe culverts

• Information kiosk (replacement and repainting)

• Repainting the entrance gate

• Replacing timber soil-retaining bases and wood fencing

• Installing posts

• Removal and disposal of old materials and site cleanup Specific models for tables, fire rings, and grills are required, or approved equals. Optional items include additional fire rings, grills, and kiosk base replacement.

• Contract Type: Firm Fixed Price

• Estimated Magnitude: Between $100,000 and $250,000

• Period of Performance: Commence work within 10 calendar days after Notice to Proceed (NTP), with entire work to be completed not later than 30 calendar days after NTP. This includes final cleanup.

• Quote Due Date: March 4, 2026, at 11:00 AM Pacific Time, submitted via email to Tanya.Torres@usda.gov.

• Requests for Information (RFI) Due Date: February 23, 2026, at 11:00 AM Pacific Time, submitted via email to Tanya.Torres@usda.gov.

• Evaluation Criteria: Quotes will be evaluated based on Technical Approach, Past Performance, and Price. Award will be made to the offeror presenting the most technically advantageous solution, provided the price is fair and reasonable and past performance is acceptable or neutral. Award will not necessarily be made to the lowest-priced offeror.

• Offer Acceptance Period: Offerors must hold prices firm for 75 calendar days from the quote due date.

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 238990 – All Other Specialty Trade Contractors.

• Small Business Size Standard: $19M.

• An organized site visit will not be hosted; contractors are responsible for site inspection.

• The document "Attachment 1 - Solicitation Terms and Conditions" contains details on clauses, instructions, and evaluation criteria.

• Various attachments provide SOW, Schedule of Items, Drawings, Fire Plan, Vicinity Map, Davis-Bacon Act Wage Determination, and Contract Administration Data.

Form / Attachment / Pricing Sheet

This document is a vicinity map, likely intended to show the geographical location relevant to the opportunity. It displays a route from Clinton Keith Road to a specific point in a wilderness area, indicating travel time and distance.

• A map displaying roads, cities, and geographical features in Southern California.
• A highlighted route from Clinton Keith Road to a red marker in a mountainous/wilderness area.
• Indication of travel time (37 min) and distance (16.9 miles) for the highlighted route.

This map helps bidders understand the physical location and accessibility of the work site or a key point related to the opportunity. It provides context for travel logistics and site familiarity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the GAOA Upper San Juan CG Renovation project, which involves replacing damaged picnic tables, fire rings/BBQ grills, culverts, and repairing/repainting existing structures at the Upper San Juan Campground.

• Replace damaged picnic tables with Outdoor Creations INC. Model # 104FSS brown, or approved equal.

• Replace damaged fire rings with Pilot Rock FX-30 A/L Series, or approved equal.

• Replace damaged BBQ grills with Charcoal Grill Q-20 Series, or approved equal.

• Replace two 24" x 18" x 30' galvanized pipe culverts.

• Replace in-kind existing information kiosk and adjacent sign plywood (4 panels total) and a 4" x 4" x 8' wooden post set in concrete footing.

• Repaint kiosk and entrance gate (approx. 300 SF total area) in-kind brown color.

• Replace in-kind timber soil retaining base.

• Includes incidental work such as removal, disposal of old material, and cleanup.

• Optional items include additional fire rings, BBQ grills, and replacing timer soil retaining base for the information kiosk.

• Project Location: Upper San Juan Campground, 32405 CA - 74, Lake Elsinore, CA 92530.

• Projected start date: Spring 2026.

• Period of Performance (POP): Estimated 30 calendar days from the issuance of the Notice to Proceed (NTP).

• Contractor must provide Worker's Compensation Insurance.

• Contractor is responsible for furnishing personnel, material, equipment, services, and facilities.

• Repair any damage to roads caused by operations.

• Dispose of all project-related trash and debris.

• Adhere to Fire Plan requirements, which may restrict work hours or halt operations on high fire activity days.

• Contractor is responsible for traffic control and equipment requirements on National Forest System Lands.

• Ground disturbing equipment must be cleaned before mobilizing onto Forest lands to prevent invasive weeds.

• Work hours are restricted to 8:00 am to 4:30 pm, Monday through Friday, with shutdowns on Saturdays, Sundays, and federal holidays, and during high fire risk periods.

• All signs and gates shall be repaired and repainted to restore their original condition.

• Contractor must possess all necessary certifications and licenses for work in California.

• Contractor is responsible for obtaining necessary permits and ensuring compliance with all applicable laws and regulations.

• Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects” FP-14 U.S. Customary Units apply.

• Bonds (Bid Bond, Performance Bond, Payment Bond)

• Materials Approval, Slips, Testing

• Site Safety Plan

• Proposed Project Schedule / Plan / Project Updates Weekly (including responsibilities, timeline, risks, milestones, progress reports, and schedule updates).

Forms / Attachments / Pricing Sheets

This document is a set of construction drawings for the GAOA Upper San Juan Campground Renovation-2025 project in the Cleveland National Forest, California. It provides detailed plans and specifications for various aspects of the renovation.

• Sheet T-01 (Title Sheet): Project title, location, and index of sheets.
• Sheet G-01 (Notes): General and work-specific notes, including requirements for weight tickets, waste disposal, adherence to standard specifications (FP-14, Forest Service Supplemental Specifications, California DOT Specifications), soil and sediment control, traffic control, and asphalt patching.
• Sheet G-02 (Layout): Aerial view of the project site showing existing features like paved surfaces, toilets, water pumps, culverts, picnic tables, asphalt curbs, and wooden barriers, along with proposed work areas.
• Sheet C-01 (Culvert Typical): Details on culvert installation, including bedding material, filter cloth, catch basin details, and installation for sustained and sag vertical curves.
• Sheet C-02 (Culvert Typical): Further details on culvert types and metal pipe bedding and excavation.
• Sheet C-03 (XS Typical): Details on asphalt pavement patching, including existing pavement structure and finished structural section.

These drawings are critical for bidders to understand the scope of work, specific construction methods, materials, and site conditions. They directly inform the bidding process by detailing the physical requirements and technical specifications for the campground renovation. Bidders must review these drawings to accurately estimate costs, timelines, and resources needed for successful project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the responsibilities and requirements for fire prevention and suppression activities for construction and service contracts within a specified contract area.

• Establishes a fire suppression plan for the contract area.

• Specifies conditions under which contract activities will be curtailed or shut down.

• Details contractor responsibilities, including preventing fires, extinguishing escaped fires, permitting inspections, and certifying compliance with fire precautionary measures.

• Outlines Forest Service responsibilities for conducting inspections.

• Contractor must permit and assist in periodic testing and inspection of required fire equipment.

• Contractor must certify compliance with specific fire precautionary measures before beginning operations during the Fire Precautionary Period and update certification when operations change.

• Forest Service may conduct inspections at their discretion.

• The Fire Precautionary Period is set by the State of California, running from April 1 through December 1 of each year.

• The contract area is delineated by map in the contract.

• Definitions: Includes definitions for Active Landing, Hot Saw, and Mechanical Operations.

• Tools and Equipment: Specifies requirements for fire tools, fire extinguishers, spark arresters, mufflers, power saws, and tank trucks/trailers or Compressed Air Foam Systems (CAFS).

• State Law Compliance: Contractor must comply with all applicable California Public Resources Codes.

• Permits: Contractor must secure special written permits for burning, welding, cutting metal, or starting warming fires.

• Blasting: Electric caps must be used unless otherwise agreed; a Fire Patrolperson is required during blasting in slash areas.

• Smoking: Restrictions apply during fire season, with designated areas for smoking.

• Storage and Parking Areas: Must be cleared of flammable material.

• Reporting Fires: Contractor must notify the Forest Service within 15 minutes of fire discovery.

• Communications: Contractor must furnish a serviceable telephone, radio-telephone, or radio system.

• Fire Patrolperson: Required during Project Activity Level C or higher.

• Clearing of Fuels: Specific clearing requirements for welding equipment, stationary log loaders, yarders, haulback blocks, and lines.

• Emergency Precautions: Operations must conform to Project Activity Level (PAL) limitations. The document includes a PAL table and a climatology chart for the project area.

Other / Unclassified

This document, titled "Contract Administration Data," outlines administrative requirements and procedures for contractors operating under a USDA contract. It details invoicing and payment processes, contract changes, designations of representatives, and special requirements.

• Invoicing & Payments: All invoices must be submitted electronically via the U.S. Department of Treasury's Invoice Processing Platform (IPP). Contractors must register for an account prior to commencing work and submit itemized invoices including specific details.
• Contract Changes: Only the Contracting Officer (CO) is authorized to approve changes. Changes directed by other personnel will not be compensated.
• Key Personnel: The contractor must assign specific key personnel, including a Project Manager, Project Superintendent, Quality Control Manager, and Project Safety Manager.
• Site Responsibilities: Covers contractor responsibilities for utility services, loss/damage/destruction of equipment, archaeological/historic sites, spill prevention, site security, adverse weather protocols, storage, barricades, and traffic control.
• Prohibitions: Prohibits the use of lead-based paint and outlines requirements for controlling erosion, sedimentation, and pollution.
• Samples & Certificates: Details requirements for submitting samples, certificates, and test data for approval by the CO.
• Emergency Response: Defines contractor liability for fire suppression and damages caused by fires originating from their operations.