Fort Belvoir Catholic Priest (Archdiocese of the Military Services (AMS)) Synopsis/Solicitation

Amendment / Modification

This amendment extends the solicitation proposal deadline by 10 calendar days. The new closing date for the solicitation is March 10, 2026, at 1200 EST.

This amendment affects the solicitation closing date.

The proposal submission deadline has been extended to March 10, 2026, 1200 EST.

Questions & Answers / Clarifications

This document provides a government response to a vendor's question regarding the requirements for Key Personnel, specifically Catholic Priests, in relation to the PWS and AMS Minimum Requirements.

• Key Personnel Qualifications: The government requires that all contract priests obtain endorsement and faculties from the Archdiocese for the Military Services (AMS). No priest presented by a third-party contractor will be endorsed.
• Required Documentation: Vendors must submit (1) a Home diocese approval letter and (2) an active and current AMS endorsement and faculties documented on the Government's DD Form 2088 (Statement of Ecclesiastical Endorsement).
• Submission Timing: The DD Form 2088, along with the priest's resume demonstrating experience, should be submitted with the initial proposal.
• Evaluation Criteria: The L.2.3 Technical Approach Submission and M.1.1 Lowest Price Technically Acceptable (LPTA) evaluations may be amended to confirm these requirements. The DD 2088 is considered a critical document.

The clarification confirms specific documentation requirements (DD Form 2088) for Key Personnel (Catholic Priests) and specifies that this documentation must be submitted with the initial proposal. It also indicates potential amendments to evaluation criteria to ensure these requirements are met and that contractors are not acting as "third-party contractors" in this regard.

Amendment / Modification

This amendment (0002) to Solicitation W91QV1-26-A020 is issued to respond to questions received regarding the solicitation. All other terms and conditions remain unchanged.

• The "List of Contract Documents, Exhibits, or Attachments" has been updated.
• The following documents were changed or added:
  • "Ft Belvoir Clergy Catholic Priest PWS" (Performance Work Statement)
  • "Wage Determination 2015-4281 (15JAN2026)"
  • "RFI Responses 10Feb"
  • "RFI Responses Amendment 2" dated 12Feb

This amendment does not appear to modify proposal deadlines or submission requirements, but bidders should review the updated attachments for any changes to requirements or clarifications.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding a solicitation for pastoral care services for Catholic personnel.

• Weekend/Solemn Holy Day Mass Standards: The PWS standards for weekend/solemn holy day masses will remain as is. The contract is for part-time support to supplement an Army Chaplain, covering only a portion of the community's needs.
• Confession Standards: The PWS standards for confession will remain as is. The contract is for part-time support to supplement an Army Chaplain, covering only a portion of the community's needs.
• Pastoral Care Requirements: The contract is only for the services explicitly requested. Other elements of the "Minimum Requirements for the Pastoral Care of Catholic Personnel" are provided by an active-duty chaplain and Director of Religious Education.
• Price Submission: The contract is structured for billing by unit of service, not a labor hour contract. Bids should be based on price per service, as units will not be evenly distributed throughout the period of performance.

The Period of Performance (POP) start date is confirmed to be March 2026, aligning with the solicitation's indication rather than the PWS suggestion.

Amendment / Modification

This amendment serves to respond to questions received regarding Solicitation W91QV1-26A-020.

The attachments table has been updated. The following documents were previously listed:

• Ft Belvoir Clergy Catholic Priest PWS (Performance Work Statement)
• Wage Determination 2015-4281 (15JAN2026)

The following documents are now listed:

• Ft Belvoir Clergy Catholic Priest PWS (Performance Work Statement)
• Wage Determination 2015-4281 (15JAN2026)
• RFI Responses 10Feb (RFI - Response)

All other terms and conditions of the original solicitation remain unchanged. The amendment does not appear to modify proposal deadlines or evaluation factors, but bidders should review the added RFI Responses document for any clarifications that may impact their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal Catholic Priest services to support the Ft. Belvoir Garrison Command Master Religious Program (CMRP), ensuring the free exercise of religion for military personnel, family members, and authorized civilians.

• Provide Catholic Priest services, including regular and special masses, sacraments, and confessions, as needed.

• Services must be performed by an ordained Catholic Priest endorsed by the Archdiocese for the Military Services (AMS) with faculties accepted by the AMS Archbishop.

• The contractor shall serve as a subject matter expert (SME) on Catholic matters and religious instruction.

• Services are to be provided on an "As Needed" basis, not requiring a traditional 9-to-5 work environment, and may include evenings, holidays, and weekends.

• The contractor shall not duplicate duties already performed by Unit Ministry Team (UMT) members, Department of the Army Civilians, or volunteers.

• Specific tasks include attending planning meetings, providing resumes and proof of faculties, conducting weekend/solemn holy day masses, weekday masses, confessions, and presiding over funerals, burials, and weddings.

• The contractor must maintain a log of work performed and submit it monthly.

• Services must comply with the Roman Catholic Church guidelines, Archdiocese of the Military Service (AMS) Priests' Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies.

• Specific Acceptable Quality Levels (AQLs) are defined for each task, generally ranging from 98% to 100%.

• Contractor personnel must communicate in English at Level 3 of the Interagency Language Roundtable (ILR) proficiency.

• Period of Performance: One (1) Base Year of 12 months, with four (4) 12-month option years, starting January 15, 2026.

• Place of Performance: Belvoir Chapel, Fairfax Chapel, or Woodlawn Chapel.

• Non-personal services contract; no employer-employee relationship is created.

• Contractor personnel must undergo background checks, including AT Level I awareness training, iWATCH training, and potentially FBI fingerprint checks and CNACI.

• Contractor personnel must present a neat, clean, and business-like appearance appropriate for religious services.

• Contractor personnel must communicate and behave with etiquette, avoiding offensive language.

• The contractor must comply with combat trafficking in persons policies and safety requirements (OSHA).

• The government will provide facilities, utilities (except network access), and necessary equipment/materials for saying mass.

• A firm-fixed contract will be awarded.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific geographic areas.

• Geographic Area: District of Columbia Statewide, and specific counties in Maryland (Charles, Prince George's) and Virginia (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Stafford).
• Occupational Listing: A comprehensive list of job titles with corresponding occupation codes and minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates for regular contracts and those covered by Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining requirements and minimum hourly rates for 2025.
• Vacation and Holidays: Details paid vacation accrual based on years of service and a list of eleven paid holidays.
• Footnotes and Special Provisions: Includes specific provisions for computer employees, air traffic controllers/weather observers (night/Sunday pay), hazardous pay differentials, and uniform allowances.
• Conformance Process: Outlines the procedure for contractors to request wage rates for classifications not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act within the specified geographic areas. It directly impacts the pricing of proposals by establishing mandatory wage rates and fringe benefits for covered employees. Bidders must ensure their proposed wages meet or exceed these minimums to be compliant.

Solicitation / RFP / RFQ

This solicitation, W91QV126QA020, is for "Professional Appearance" services, specifically Catholic Priest Sacramental Services at Fort Belvoir. The solicitation is issued by the W91QM MICC-FT BELVOIR office.

• The core service involves providing Catholic Priest Sacramental Services.

• The document outlines various contract line items (0001, 1001, 2001, 3001, 4001) for these services, each with a quantity of 12 months and a "Firm Fixed Price" arrangement.

• The Performance Work Statement (PWS) is referenced for detailed tasks and requirements.

• The solicitation issue date is January 28, 2026.

• The offer due date is February 27, 2026, at 12:00 AM local time.

• The contract type is not explicitly stated but implied to be a fixed-price contract based on the pricing arrangement and evaluation criteria.

• The period of performance for the base item (0001) is from March 15, 2026, to March 14, 2027. Option periods extend this service through March 14, 2031.

• The contract includes options to extend services for up to 66 months in total.

• Quotes must be submitted via email to Julia Woltjen and Jodi E. Woods. No hard copies, facsimile, CDs, or hand delivery will be accepted.

• Quotes must be organized into two separate files: a Technical Quote and a Price Quote, submitted in searchable Adobe PDF format.

• The evaluation will be based on a Lowest Price Technically Acceptable (LPTA) basis.

• Technical quotes will be evaluated first for acceptability. Quotes must be rated "Acceptable" for all non-price factors.

• Key evaluation factors include Technical Approach, Management Approach & Quality Control, Key Personnel (specifically a Catholic Priest with resume and Letter of Commitment), and Past Performance.

• Prices of technically acceptable quotes will be evaluated for reasonableness.

• The acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 813110, with a size standard of $13,000,000.00.

• The solicitation incorporates FAR clauses by reference, including 52.212-1 (Instructions to Offerors), 52.212-2 (Evaluation), and 52.212-3 (Representations and Certifications).

• The document also includes numerous other FAR and DFARS clauses relevant to contract performance, payment, and compliance.