FPC Bryan- Replace Food Service Chiller

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 15BBNF26Q00000034 for the "Replace Food Service Chiller" project.

• Chiller Capacity: The required tonnage for the Air-Cooled chiller is 100 tons.
• Water Temperatures: Standard ARI conditions of 54°F entering and 44°F leaving water temperatures are acceptable. Refrigerant R410A is also acceptable, though the SOW mentions R-32.
• Project Type: This is a replacement scenario for an existing chiller.
• Existing Chiller Details: The existing chiller is a Carrier 30RBB10064-50, Serial 1310Q74039. The chiller pad dimensions are 106" wide and 202" long.
• Required Bonds/Insurance: Bid bonds, payment bonds, performance bonds, and insurance are not required for this opportunity. A background check will be required for vendor start-up if awarded.
• Chiller Location: The requested chiller sits outside on a concrete pad; therefore, dimensions of the internal space or shelving are not applicable.

These clarifications provide specific details on chiller capacity, operating conditions, existing equipment, and submission requirements, which bidders should consider when preparing their proposals.

Solicitation / RFP / RFQ

This document is a solicitation for the supply and delivery of an Air-Cooled Scroll Chiller with a Shell and Tube Evaporator, along with a one-year warranty. The acquisition is set aside for Women-Owned Small Business (WOSB) and Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• One (1) Air-Cooled Scroll Chiller with Shell and Tube Evaporator.

• Chiller must meet specific performance criteria: EER up to 10.9, IPLV up to 19.0, ASHRAE 90.1-2019/2022 compliant, AHRI certified.

• Features include BACnet IP & MS/TP, control panel display, high efficiency variable condenser fans, 460V/3-phase/60 Hz electrical supply, R-32 refrigerant, and operation from -20°F to 125°F ambient conditions.

• Additional components and features include bare micro-channel condenser coils, evaporator heater, hot gas bypass, suction line insulation, suction service valve, single point power connection, coil trim panels, and low sound-compressor blankets.

• Factory start-up is required.

• A one (1) year warranty from start-up or 18 months from date of shipment is required.

• The contract type is Firm Fixed Price.

• The period of performance is not explicitly stated but includes delivery and warranty.

• Estimated value is not stated.

• Offers must be submitted electronically to lwindham@bop.gov.

• The offer due date is March 13, 2026, at 14:00 CT.

• Evaluation factors include "Price, Past Performance, Technical Capability."

• This acquisition is 100.00% set aside for Women-Owned Small Business (WOSB) / Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, small business set-asides, and contract administration.

• The delivery address is Federal Bureau of Prisons, FPC Bryan, 1100 Ursuline, Bryan, TX 77803.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Federal Bureau of Prisons (FBOP), Federal Prison Camp (FPC) Bryan intends to purchase one (1) Air Cooled Scroll Chiller for in-house replacement of the Food Service chiller.

• Procurement of one (1) Air Cooled Scroll Chiller with Shell and Tube Evaporator.

• The proposed unit must be submitted with full product detail sheets and specifications that are equal or equivalent to the listed specifications.

• Full-load EER values up to 10.9 and IPLV values up to 19.0.

• ASHRAE 90.1-2019/2022 compliant / AHRI certified.

• BACnet Ip & MS/TP compatibility.

• Control Panel Display.

• High efficiency variable condenser fans.

• Power Requirements: 460V / 3-phase / 60 Hz electrical supply.

• Refrigerant Type: R-32.

• Operation from -20 °F to 125 °F ambient conditions.

• Bare Micro-Channel Condenser Coils.

• Evaporator Heater.

• Hot Gas Bypass.

• Suction Line Insulation.

• Suction Service Valve.

• Single Point Power Connection.

• Coil Trim Panels.

• Low Sound - Compressor Blankets.

• Factory Start Up.

• Warranty: 1 Year complete from start-up and/or 18 months from date of shipment.

• Deliveries directly shipped to the institution can be received between 8:00 AM - 2:00 PM, Monday - Friday, excluding federal holidays.

• Not explicitly stated, but the location of the FPC Bryan is 1100 Ursuline Ave. Bryan, TX 77803.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services to procure one Air-Cooled Scroll Chiller for in-house replacement of the existing unit serving the Food Service Department at the Federal Prison Camp (FPC) Bryan, TX. The requirement is supply-only.

• Supply and delivery of one Air-Cooled Scroll Chiller.

• Contractor shall furnish all equipment and materials for replacement.

• Proposed unit must be submitted with full product detail sheets and specifications, equal or equivalent to requested specifications.

• All materials must meet applicable industry standards and comply with relevant environmental, safety, and quality requirements.

• Vendors must complete and return the attached SF-1449 with their quotation.

• Contract Type: Firm-Fixed-Price (FFP).

• Place of Performance: Federal Prison Camp (FPC) Bryan, TX, 1100 Ursuline Avenue, Bryan, TX 77803.

• Quotation Deadline: March 13, 2026, at 12:00 PM Central Time.

• Submission Method: Quotes must be submitted electronically. Faxed and hand-delivered quotes will not be accepted.

• Evaluation Criteria: Lowest Price-Technically Acceptable (LPTA) method, evaluating price and technical acceptability equally.

• Questions: Submit in writing via email to lwindham@bop.gov.

• This acquisition is set aside for small business concerns.

• Offerors must be registered in www.SAM.gov and complete necessary representations and certifications.

• The solicitation will be available on or about March 3, 2026, on www.sam.gov.

• All future information, amendments, and award notices will be posted on www.sam.gov. Interested parties are responsible for monitoring this site.

• Payment Terms: Electronic Funds Transfer (EFT) in accordance with 52.232-33.