Fruits and Vegetables for West Virginia Troops and Schools

Amendment / Modification

This amendment (0002) revises the solicitation by removing all previous iterations of the Schedule of Items and replacing them with the attached "Attachment 1- Schedule of Items-WV- Revised-2." Only submissions based on this revised attachment will be accepted.

• Schedule of Items
• "Attachment 1- Schedule of Items-WV- Revised-2.xlsx"

Proposals must now use the "Attachment 1- Schedule of Items-WV- Revised-2" for submissions. All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for Solicitation SPE300-25-R-0066, specifically for the West Virginia Zone, divided into two groups: WV Schools (Group 1a) and WV Troops (Group 1b). It provides estimated quantities for various food items over a 24-month period for Group 1a and a shorter period for Group 1b. Bidders are instructed to fill in the white fields with their pricing, leaving shaded fields untouched. The document emphasizes bidding on all items and saving the completed sheet to a CD.

• Group 1a (WV Schools): Lists 32 food items including various types of apples, broccoli, carrots, onions, potatoes, and salads. It includes Government Item #, Stock Number, Average Gov't Case Weight, Description, Estimated Quantity, and Unit of Issue (CS - Case). Columns for Delivered Pricing (Including Freight), Tier 1 Distribution (DIP) Price, Unit Price, Total Delivered Price (DEP), Total (DIP), Total Evaluated Price, and Tier 2/3 Distribution prices are provided, with initial values set to 0.0.
• Group 1b (WV Troops): Lists 13 food items such as apples, cucumbers, grapes, onions, oranges, peppers, salad mix, spinach, strawberries, and tomatoes. Similar to Group 1a, it includes Government Item #, Stock Number, Avg Gov't Case Weight, Description, Estimated Quantity, and Unit of Issue. Pricing columns are also present with initial values of 0.0.
• Instructions: Vendors must fill in white fields, bid on all items, and save to a CD. Invoices should be labeled with the Government Item #.

This document is crucial for bidders as it contains the specific items, estimated quantities, and the format required for submitting pricing proposals for the West Virginia Zone food supply contract. Bidders must use this sheet to calculate their total bid prices and understand the scope of the items being procured for both school and troop facilities.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for Solicitation SPE300-25-R-0066, specifically for the West Virginia Zone. It is divided into two groups: 'WV Schools (Group 1a)' and 'WV Troops (Group 1b)'. Bidders are instructed to fill in only the white fields and bid on all items. Shaded fields should not be altered. The document requires vendors to save the completed sheet to a CD.

• Group 1a - WV Schools: Contains 33 items, primarily various types of fresh and processed fruits and vegetables (e.g., apples, broccoli, carrots, onions, potatoes, spinach, strawberries, oranges). It includes columns for Government Item #, Stock Number, Avg Gov Cs Wt, Description, Estimated Quantity, Unit of Issue, Delivered Pricing Including Freight, Tier 1 Distribution (DIP) Price, Unit Price, Total Delivered Price (DEP), Total (DIP) Price, Total Evaluated Price, and Tier 2/3 Distribution DIP Prices.
• Group 1b - WV Troops: Contains 13 items, also consisting of fruits and vegetables (e.g., apples, cucumbers, grapes, onions, oranges, peppers, spinach, strawberries, tomatoes).
• Evaluation Tiers: Both groups include sections for Tier 1 (24 Month), Tier 2 (18 Month), and Tier 3 (18 Month) evaluations, as well as Total Evaluation calculations (unweighted and weighted). Currently, all pricing fields are set to 0.0, indicating they are to be filled by the bidder.

This document is critical for bidders to understand the specific items, estimated quantities, and pricing structure required for the solicitation. Bidders must use this sheet to input their pricing for each item and for each evaluation tier. Failure to complete the required fields or follow submission instructions (saving to CD) may impact their bid.

Amendment / Modification

This amendment (0001) modifies the solicitation SPE30025R0066.

• All previous iterations of the Schedule of Items are removed and replaced with the attached "Attachment 1- Schedule of Items-WV- Revised."

• Only submissions for the revised "Attachment 1- Schedule of Items-WV- Revised" will be accepted.

• Schedule of Items (replaced by Attachment 1)

• Bidders must use the newly attached "Attachment 1- Schedule of Items-WV- Revised" for their submissions. Previous versions are no longer valid.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for Solicitation SPE300-25-R-0066, specifically for the West Virginia Zone. It is divided into two groups: Group 1a for WV Schools and Group 1b for WV Troops. Bidders are instructed to fill in only the white fields, bid on all items, and save the completed sheet to a CD. Invoices should be labeled with the Government Item #.

• Group 1a - WV Schools: Contains 38 items, primarily various types of fresh and processed fruits and vegetables (e.g., apples, blueberries, broccoli, carrots, onions, potatoes, salad mixes, strawberries, watermelon, citrus). It includes columns for Government Item #, Stock Number, Case Weight, Description, Estimated Quantity, Unit of Issue, Delivered Pricing including Freight, and various pricing tiers (DIP Price, Total Delivered Price, Total Evaluated Price, etc.).
• Group 1b - WV Troops: Contains 13 items, also focusing on fresh produce (e.g., apples, cucumbers, grapes, onions, peppers, salad mix, spinach, strawberries, tomatoes).
• Instructions: Vendors must not alter shaded fields and must complete all white fields. Pricing is to be provided per case.

This document is critical for bidders as it outlines the specific items, estimated quantities, and required format for submitting pricing proposals for the West Virginia Zone opportunity. Bidders must use this sheet to provide their pricing for all listed items to be considered.

Form / Attachment / Pricing Sheet

This document provides delivery schedule information, specifically listing addresses for various schools and troop locations within West Virginia that are potential delivery points.

• Sheet: Group 1 - WV Schools: Lists school addresses including name, address, city, state, and zip code for food distribution.
• Sheet: Group 2 - WV Troops: Lists ordering points and ship-to locations for West Virginia National Guard facilities, including customer names, addresses, city, state, zip code, and delivery instructions (e.g., forklift required).

This attachment details specific delivery locations for the opportunity. Bidders should review these addresses to understand the geographic scope and logistical requirements for fulfilling any potential contract. It helps in assessing delivery capabilities and potential costs associated with serving these designated sites.

Form / Attachment / Pricing Sheet

This document provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to transmit catalogs (832), purchase orders (850), and invoices (810) electronically.

• EDI Transaction Sets: Outlines the specifications for 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the steps vendors must follow to test EDI transactions before going live, including contact points for testing.
• Production Procedures: Details transmission schedules and problem recovery procedures during production.
• EDI Guidelines: Provides specific segment and element definitions for each transaction set, including mandatory and conditional fields.
• Contact Information: Lists points of contact for EDI testing and support.

This document is crucial for any vendor intending to do business with DLA Troop Support via the STORES system. It provides the technical specifications and procedural information necessary to establish and maintain electronic data exchange for ordering and invoicing, which is essential for efficient and compliant operations.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Quantity Contract (IQC) for the supply of United States Department of Agriculture (USDA) Grade Number 1 or better quality fresh fruits and vegetables (FF&V) and shell eggs to Department of Defense (DoD) and USDA (School) customers in the West Virginia Zone. The contract will be for a 5-year period, divided into one 24-month tier and two 18-month tiers. The acquisition is a 100% Small Business set-aside.

• Offerors must be current and functioning commercial distributors of FF&V items.

• Must possess a valid Perishable Agricultural Commodities Act (PACA) license.

• Must submit a valid USDA Harmonized Good Agricultural Practices (GAP) Plus + Standard audit, including addenda for warehouse and food defense, or an independent third-party audit report.

• Awardee must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Maintain electronic catalogs (STORES for Troop contracts, FFAVORS for School contracts).

• Provide a Food Defense Plan prior to performance.

• Maintain a minimum 98.0% contract fill rate for each customer group.

• Comply with all applicable laws and regulations regarding export-controlled items.

• Contract Type: Indefinite Quantity Contract (IQC), Fixed Price with Economic Price Adjustment (EPA).

• Period of Performance: 5 years (one 24-month tier and two 18-month tiers).

• Estimated Dollar Value: Not explicitly stated, but includes a 24-month estimate for Tier 1, a 5-year estimate, a 10% Guaranteed Minimum, and a 300% contract maximum.

• Offer Due Date: May 8, 2026, 03:00 PM Eastern Standard Time.

• Submission Methods: DIBBS electronic upload or email to specified points of contact. Facsimile offers are not authorized.

• Evaluation: Lowest Price Technically Acceptable (LPTA) source selection process. Evaluation factors include Technical Acceptability (PACA license, USDA GAP+ audit) and Pricing.

• Pricing: Offerors must submit pricing for all items in the Schedule of Items (Attachment 1), broken down into Delivered Price, Rebates/Discounts, and Distribution Price.

• 100% Small Business set-aside.

• NAICS Code: 311991.

• Size Standard: 700.

• Offerors must substantiate delivered prices with invoices/quotes.

• Specific requirements for packaging, packing, labeling, and markings are detailed.

• Delivery instructions, including pallet height requirements and vehicle standards, are provided.

• Inspection and acceptance of products will be performed at destination.

• Detailed invoicing and payment procedures are outlined.

• Various clauses related to cybersecurity, foreign purchases, and business ethics are incorporated.