Fuel Requirement - Erbil Diplomatic Support Center- Erbil, Iraq

Amendment / Modification

• The "Initial Delivery Date" for Items 0001 and 0002 has been changed from "November 10, 2025" to "TBD."

• This amendment provides answers to vendor questions regarding the solicitation.

• Pages 7 & 8 of the solicitation (Initial Delivery Date).

• Various sections related to vendor questions and clarifications.

• The "Initial Delivery Date" has been changed, which may impact proposal timelines.

• Vendors are reminded to submit proposals by January 7, 2026, at 9:00 AM local time (Ft. Belvoir, VA) to the specified contract specialists and contracting officer.

• Several questions and answers clarify requirements for JCCS registration, special access, pricing, representations and certifications, facility codes, certificates of quality, joint ventures, supply sources, storage capacity, tank inspections, site visit documentation, maximum payable, proposal submission locations, and required clauses.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 3 - FUEL SOURCE DATA SHEET," is an Excel spreadsheet intended to collect specific information from potential bidders regarding the sourcing of products for the solicitation SP0605-26-R-0203.

• The primary request is for a list of all countries from which the required product(s) are sourced.
• The spreadsheet includes columns for:
  • Destination Country
  • Country of Origin
  • Name and Address of Refinery in Country of Origin
  • Product(s)
  • Mode of Transportation
  • Transit Countries

Bidders must complete and submit this data sheet as part of their response to the solicitation. It is crucial for understanding the supply chain and origin of the products being offered, which may be a factor in the government's evaluation or compliance requirements.

Solicitation / RFP / RFQ

This solicitation is for the procurement of fuel, specifically Gasoline, Mid Unl (MUM) and Diesel Fuel, 10 PPM Sulfur (SFD), under two Contract Line Item Numbers (CLINs). Offerors must bid on both CLINs to be considered for award. The procurement is for DLA Energy and is likely for overseas operations, as indicated by "FOB Destination" and "Overseas PC&S" clauses.

• Products: Gasoline, Mid Unl (MUM) and Diesel Fuel, 10 PPM Sulfur (SFD).

• Quantities: Estimated annual requirements are 54,000 USG for MUM and 804,000 USG for SFD.

• Delivery Points: Erbil Diplomatic Support Center (EDSC) / Camp Paradise, Iraq.

• Specifications: Offerors must meet specific government specifications for both gasoline and diesel fuel, including recent Certificates of Quality (COQ).

• Capability Demonstrations: Offerors must provide documentation demonstrating capabilities in transportation, supply, and storage.

• Registration: Offerors must be fully registered in SAM.gov and JCCS by the proposal deadline.

• Contract Type: Fixed-Price Requirements Contract with Economic Price Adjustment.

• Period of Performance: Ordering period from February 2, 2026, to January 31, 2027. Delivery period from February 2, 2026, to March 4, 2027.

• Proposal Due Date: January 7, 2026, 9:00 AM Eastern Time.

• Questions Due Date: December 10, 2025, 9:00 AM Eastern Time.

• Evaluation Criteria: Award will be made to the lowest priced technically acceptable Offeror.

• Submission Requirements: Signed SF 1449, COQs, transportation and supply capability documentation, storage capability documentation, and unit pricing.

• The acquisition is currently unrestricted.

• Offerors must provide a detailed description of their supply chain, transportation assets, and storage facilities.

• Access to EDSC requires specific entry procedures, and drivers must have appropriate badges.

• Registration in JCCS is mandatory for installation access and is a prerequisite for award.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing data required for the opportunity. Bidders should use this sheet to input their proposed pricing.

• CLIN (Contract Line Item Number): Identifies specific items or services.
• Estimated Quantity (USG): The quantity of each CLIN the U.S. Government estimates.
• Base Reference Price: A reference price provided by the government for each CLIN.
• Differential/Expenses: A field for bidders to enter any additional costs or differentials.
• TOTAL OFFER PRICE (USD): The calculated total offer price per CLIN, derived from the Reference Price plus any Differential/Expenses.

This pricing sheet is critical for bidders to structure their financial proposals. It outlines the specific CLINs, quantities, and the format for calculating and submitting their total offer prices in United States Dollars. Bidders must ensure their pricing is entered accurately according to the provided format: Reference Price + Differential/Expenses = Total Offer Price.

Form / Attachment / Pricing Sheet

This document provides instructions for preparing a "Letter of Commitment" which is required as part of the offer submission for solicitation SPE605-26-R-0203.

Each commitment letter must include, at a minimum:

• Certificate of Quality for the product offered (for Supplier Letters of Commitment only).
• Reference to the specific and current Solicitation Number.
• Reference to the Product being offered for supply, transport, and/or storage.
• Reference to the Quantities of products, trucks, equipment, etc., being offered.
• Reference to the duration of the committed contractor's services in relation to the performance period.
• Reference to the pricing agreement specific and current to the solicitation.
• A statement that contingent upon award, offerors shall commence delivery within 48 hours.
• The letter must be signed and stamped by the owner/president/CEO of the company providing the service.

This attachment outlines a mandatory requirement for offerors to submit a Letter of Commitment. Bidders must ensure their letter includes all specified elements to meet the solicitation's requirements and facilitate proposal evaluation.