FY26 B&F FCI Gilmer Heating & Cooling Parts

SOL #: 15B11926Q00000005Combined Synopsis/Solicitation

Overview

Buyer

Justice

Federal Prison System / Bureau Of Prisons

FCI GILMER

GLENVILLE, WV, 26351, United States

Place of Performance

Glenville, WV

NAICS

Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers (423730)

PSC

Air Conditioning Equipment (4120)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9731488c5a9e4a6686c50f070738f3f8/view

Timeline

Posted

Feb 6, 2026

Last Updated

Mar 6, 2026

Submission Deadline

Feb 27, 2026, 9:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Federal Bureau of Prisons (BOP), FCI Gilmer, is soliciting quotes for FY26 Heating & Cooling Parts. This Women-Owned Small Business (WOSB) set-aside opportunity requires bidders to supply specific measurements and components for the facility in Glenville, WV. Quotes are due by February 27, 2026, at 4:00 p.m. ET.

Scope of Work

This Request for Quote (RFQ) is for the procurement of Heating & Cooling Parts for FCI Gilmer. Bidders must ensure they are quoting on the exact measurements and components specified in the solicitation. A critical requirement is the submission of Safety Data Sheets (SDS) for all hazardous materials to the Safety Manager at the time of award.

Contract & Timeline

Type: Combined Synopsis/Solicitation (RFQ/IFB), Firm Fixed Price
Set-Aside: Women-Owned Small Business (WOSB)
NAICS Code: 423730 (Heating Equipment and Supplies (Wholesale))
Response Due: February 27, 2026, no later than 4:00 p.m. ET
Published: February 6, 2026

Submission Requirements

Offerors must:

Be registered and active in SAM.gov.
Complete blocks 17a, 20, 30a, 30b, and 30c of Standard Form (SF) 1449.
Complete attached quote sheets, including offeror name and UEI number in the header.
Include email address and UEI number in block 20 of SF 1449.
Provide original signatures on submitted quotes.
Ensure all requirements (quantity, delivery dates, specifications, packaging, labeling, invoicing) can be met.
Submit quotes via email to j2hutchison@bop.gov. Faxed or hand-carried quotes will not be accepted. Quotes received after the deadline will be processed per FAR 52.212-1(f).

Evaluation Factors

Award will be made by line item to responsive/responsible vendor(s) offering the best value to the Government. Past Performance will be considered approximately equal in value to price. Evaluation will also consider price and time of delivery or availability. Failure to meet RFQ requirements will be noted as Past Performance Information and may be shared with other Bureau of Prison facilities.