FY26 B&F FCI Gilmer Heating & Cooling Parts

Solicitation / RFP / RFQ

This document is a solicitation (RFQ/IFB) for heating and cooling parts. The Federal Bureau of Prisons, FCI Gilmer, is the issuing agency.

• The solicitation specifies "HEATING & COOLING PARTS" as the item. Specific details are provided in a continuation sheet.

• A critical requirement is that at the time of award, the contractor must forward Safety Data Sheets (SDS) for all hazardous materials to the Safety Manager at the address indicated on the Purchase Order.

• The contract type is "Firm Fixed Price".

• The period of performance and estimated value are not explicitly stated on the first page but are implied to be detailed further in the document.

• Offer Due Date: 02/27/2026 at 04:00 ET.

• The solicitation is issued by Jessica Hutchison (J2Hutchison@bop.gov).

• The method of solicitation is a Request for Quote (RFQ) or Invitation for Bid (IFB).

• Evaluation will be based on "PRICE AND TIME OF DELIVERY OR AVAILABILITY."

• The acquisition is set aside for Women-Owned Small Business (WOSB) at 100.00%.

• NAICS Code: 423730 (Heating Equipment and Supplies (Wholesale))

• Size Standard: Not specified on the first page.

• The document includes numerous FAR clauses and deviations, indicating a complex procurement.

• Bidders are cautioned that the solicitation may include provisions that must be completed and submitted.

Solicitation / RFP / RFQ

This solicitation (RFQ) is for FY26 Heating & Cooling Parts for the Federal Correctional Institution (FCI) Gilmer. Bidders must ensure they are quoting on the exact measurements and components specified.

• Bidders must be registered and active in the System for Award Management (SAM.gov).

• Complete Standard Form (SF) 1449, including blocks 17a, 20, 30a, 30b, and 30c.

• Complete attached quote sheets, including offeror name and UEI number in the header.

• Include email address and UEI number in block 20 of SF 1449.

• Original signatures are required on submitted quotes.

• Ensure all requirements (quantity, delivery dates, specifications, packaging, labeling, invoicing) can be met.

• The contract will be awarded by line item to the responsive/responsible vendor(s) offering the best value to the Government.

• Past Performance will be considered approximately equal in value to price.

• Submission Deadline: February 27, 2026, no later than 4:00 p.m.

• Submission Method: Email to j2hutchison@bop.gov. Faxed or hand-carried quotes will NOT be accepted.

• Quotes received after the deadline will be processed per FAR 52.212-1(f).

• Registration in SAM.gov is required.

• Awardees who do not meet RFQ requirements will have this noted as Past Performance Information, which may be shared with other Bureau of Prison facilities.