S--FY26 HOAL FACILITY & GROUNDS MAINTENANCE

Amendment / Modification

This amendment modifies solicitation 140P2126Q0057. Key changes include:

• Extending the RFQ deadline.

• Adding Questions & Answers (Q&A) to clarify specific requirements.

• Page 4, Section N (Certifications): Clarifies that existing trained facilities staff under the Delaware North GC contract may be used for routine repair and maintenance. It also confirms that qualified and licensed 3rd-party contractors can be utilized for specialized testing and inspection processes (backflow testing, fire alarm inspections, extinguisher servicing, AED maintenance, and generator servicing). The COR will be billed directly for these third-party services, with additional processing and administrative fees potentially applying.

• Page 18, Section XVII, Subsection A (HSPD-12 Clearance): Clarifies that individuals without HSPD-12 clearance will need to be escorted by someone who possesses it. This applies to third-party vendors performing inspection and PM work on specialized systems.

• The RFQ deadline has been extended. Specific new dates are not detailed in this amendment but are referenced as being updated.

• The Period of Performance is now stated as 03/02/2026 to 09/30/2026.

• The amendment references a "Basic Academy Bridge Training Program (BABTR) - FY26 HOAL Facility & Grounds Maintenance Services" which occurs within Grand Canyon National Park, Arizona. This contract covers facility and grounds maintenance for four locations, including lodging facilities and a training facility.

• POC for this amendment is Casey Winters at casey_winters@nps.gov.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for FY26 Facility & Grounds Maintenance Services at the Horace Albright Training Center (HOAL) in Grand Canyon National Park, Arizona. This solicitation is a replacement for a previous one (140P2126Q0023) and has an amended scope that removes the HVAC requirement. Previously submitted quotes must be resubmitted due to the scope change.

• Facility and grounds maintenance services for four locations: three lodging facilities and one training facility.

• Services include maintenance of offices, conference rooms, training rooms, stairwells, lobbies, landings, kitchenettes, and restrooms.

• Product/Service Code: S216 (Housekeeping-Facilities Operations Support).

• Contract Type: Time and Materials.

• Period of Performance: March 2, 2026, to September 30, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code is 561730 "Landscaping Services" with a size standard of $9.5 Million.

• The government intends to award one (1) purchase order.

• Submission Deadline: February 25, 2026, 1400 ES.

• Submission Method: Email to casey_winters@nps.gov. Include Price Proposal, Signed SF18, Representations and Certifications, and completed provisions.

• Offer Validity: 90 calendar days from the specified receipt date.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Questions: Address to casey_winters@nps.gov.

• Full and open competition.

• No specific set-aside mentioned.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• Additional provisions and representations are attached.

• The document references numerous FAR clauses and provisions, including those related to telecommunications, small business concerns, and labor standards.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5465, Revision 29) for the Service Contract Act (SCA), specifically for Coconino County, Arizona. It lists various occupational classifications with their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for any bidder on a federal contract subject to the Service Contract Act in Coconino County, Arizona. It establishes the minimum wages and fringe benefits that must be paid to service employees performing work under such a contract. Bidders must ensure their proposals account for these mandated labor costs. Key details include:

• Occupational Wage Rates: A comprehensive list of job titles and their minimum hourly pay rates.
• Fringe Benefits: Specifies Health & Welfare ($5.55/hour or $222.00/week), Health & Welfare EO 13706 ($5.09/hour or $203.60/week), Vacation (2-4 weeks based on service), and Holidays (11 paid holidays).
• Executive Orders: Notes applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), with specific rates and conditions.
• Hazardous Pay: Details differentials for working with ordnance, explosives, and incendiary materials (4% or 8%).
• Uniform Allowance: Outlines requirements for providing and maintaining uniforms, including reimbursement rates ($3.35/week for cleaning).
• Conformance Process: Explains the procedure (using Standard Form 1444) for classifying and determining wages for occupations not listed in the determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive facility and grounds maintenance services for the Horace Albright Training Center (HOAL) and its lodging units in Grand Canyon National Park, Arizona. The goal is to maintain facilities in a safe, reliable, and fully operational condition.

• Preventive Maintenance: Includes system flushing, motor greasing, coil cleaning, electrical inspections, plumbing checks, backflow testing, fire alarm/extinguisher/AED testing, generator servicing, door hardware maintenance, appliance checks, and drainage system maintenance.

• Routine & Corrective Maintenance: Covers minor carpentry, plumbing, and electrical repairs; patching interior walls; clearing building drainage systems; exterior building envelope repairs; and replacing/repairing flooring.

• Grounds Maintenance: Includes landscaping (pruning, invasive vegetation removal), grounds infrastructure maintenance (walkways, parking areas, site furnishings), and snow/ice removal.

• Lodging Unit Exterior Support: Maintenance of building exteriors, porches, walkways, HVAC condensers, utility pads, stairwells, railings, decks, and fuel systems.

• Waste & Debris Removal: Removal and disposal of maintenance-generated debris.

• As-Needed Services: Repair, replacement, and installation of facility systems, flooring, windows, doorways, walkways, plumbing, HVAC, controls, and drainage systems.

• Services must be performed in accordance with federal, state, local regulations, NPS policies, and industry standards.

• Work must avoid disruption to park operations.

• Contractor personnel must comply with all safety, environmental, and security requirements.

• All work areas must be left clean and safe daily.

• 24/7 emergency response is required, with response times of within 2 hours for emergencies and within 3 business days for routine issues.

• Contractor must provide a primary point of contact available within one business day.

• Period: 9-month base period of performance.

• Place: Horace Albright Training Center (HOAL) and its lodging units, 1 Albright Avenue, Grand Canyon, AZ 86023.

• Contractor Personnel: Must complete HSPD-12 clearance and obtain an ID badge before access is granted. Employees must have verifiable experience (minimum 5 years) and required certifications (e.g., EPA universal certification for HVAC). Employees must wear uniforms and maintain professional appearance.

• Safety: Contractor must submit a written Safety Plan, provide all PPE, and comply with OSHA and other safety regulations. A Hazard Communication Program is required.

• Security: Contractor is responsible for the security of government property. Strict key control procedures are mandatory. Contractor personnel must have Government-issued PIV cards.

• Deliverables: Include a Quality Control Plan, Safety Plan, detailed PM activities, pricing schedule, proposed work schedule, SDS for all products, service work order sheets, monthly performance reports, and warranty information.

• Contract Type: Firm-fixed-price requirement. Proposals will be evaluated based on total price. An optional "Start-Up Services" CLIN may be awarded.

Form / Attachment / Pricing Sheet

This document is an Independent Government Cost Estimate (IGCE) for the FY26 HOAL Facility & Grounds Maintenance Services. It outlines the estimated costs for the base year and potential option years under a Time & Materials (T&M) contract.

• Procurement Data: Includes the Procurement Name (FY26 HOAL Facility & Grounds Maintenance Services), Contract Type (T&M), and Period of Performance (Base Year: 01/11/2026 - 09/30/2026).
• Cost Breakdown: Details estimated costs for Direct Labor (categorized by labor type, hours, and rates), Equipment Purchases, Software Purchases, Other Direct Costs (including travel), and Material/Supplies.
• Option Years: The IGCE structure includes placeholders for four option years, with initial entries showing $0.00 for these periods, indicating they are not yet costed or are expected to have no cost.
• Sample Data: A 'Sample' sheet provides an example of how costs might be estimated for a base year, including specific labor categories, hours, rates, equipment, software, travel, and materials, with a total estimated cost of $307,468.53 for that sample period.

This document provides insight into the government's estimated cost structure for the services required. While the option years are currently zeroed out and the base year shows '#REF!', the 'Sample' sheet offers a concrete example of the types of labor, equipment, and other direct costs the government anticipates. Bidders can use this information to inform their own pricing strategies and understand the government's cost expectations for similar services.