FY26 Lab Consolidation for Coagulation CPRR Effort

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a Cost-Per-Reportable Result (CPRR) contract for Coagulation analyzers, including reagents and consumables, to support multiple military treatment facilities (MTFs).

• The contract will provide Coagulation analyzers and associated supplies to 12 specified MTFs, with the potential to add more.

• The CPRR price must include reagents, standards, quality controls, supplies, consumable/disposable items, parts, accessories, maintenance, training, installation, and peripheral equipment (printers, UPS).

• Equipment must be new, FDA-approved, and capable of performing tests without third-party reagents.

• Analyzers must interface bidirectionally with the existing military Laboratory Information Management System (LIMS) and Electronic Health Record (EHR).

• The contractor must provide solutions capable of handling potential future surges in volume (up to 50%).

• Hazardous waste produced by the instruments must be described, including toxicity, ignitability, corrosiveness, and reactivity.

• The contractor must provide a written guide for proper disposal and care of reagents, consumables, and equipment, along with effluent study reports.

• Access to all processing data from lab analyzers is required for external analysis and downloads.

• A continuously stocked inventory of consumable supplies is required to ensure uninterrupted equipment operation.

• Emergency supply delivery within 24 hours is required if supplies are defective or routine delivery fails.

• The contractor must provide a means of tracking reagent usage and level detection.

• Equipment must be maintained in good operating condition, including preventive maintenance and repairs.

• User-level and advanced training for government personnel is required.

• Analyzers must meet specific technical requirements, including random access, continuous testing, and flagging capability.

• Equipment must achieve an overall uptime rate of 95% or better for all analyzers at each MTF.

• Performance testing requires a minimum of 100 hours of operational use time.

• Equipment must meet a standard of performance for 30 consecutive calendar days with an effectiveness level of 95% or more.

• The contract includes one base year and four option years.

• Performance will occur at multiple specified military treatment facilities (MTFs).

• Deliveries of analyzer equipment and supplies are anticipated to begin and end off the current existing contract for each MTF.

• All analyzers must be functioning by 10/01/2027.

• All equipment and reagent kits must be Food and Drug Administration (FDA) approved.

• Equipment must be capable of interfacing with the current EHR bidirectionally.

• The contractor must provide onboard environmental sensors to mitigate fire and electrical hazards.

• The contractor must provide a UPS for instruments vulnerable to power fluctuations.

• The contractor must ensure minimal exposure to bio-hazardous and chemical material.

• The contractor must provide a written guide describing proper disposal and care of all reagents, consumables, and equipment.

• Installation and transition services are required, including setup, installation, and maintainability.

• The contractor is responsible for obtaining all permits and approvals.

• Contractor personnel must follow MTF security procedures.

• The contractor must provide upgrades to hardware and software at no additional charge.

• Ancillary support equipment must be provided, installed, and maintained.

• The contractor is responsible for repair or replacement of damaged Government-owned property due to negligence.

• Service/Maintenance includes PM, CAL, ST, and corrective maintenance.

• A technical assistance center must be available 24 hours per day.

• Routine equipment repair service must be provided during laboratory operational hours.

• Emergency equipment repair must be provided within 24 hours of receipt of an order.

• The contractor must comply with DoD Cybersecurity/Risk Management Framework (RMF) requirements.