FY26 Lab Consolidation for Coagulation CPRR Effort

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for a Cost-Per-Reportable Result (CPRR) contract for reagents and consumables for laboratory coagulation analyzers across multiple military treatment facilities (MTFs).

• Services: Provision of all reagents, standards, quality controls, supplies, and consumables necessary for the operation of contractor-provided equipment to generate reportable results. This includes costs for dilutions, repeats, confirmatory testing, and quality control.

• Equipment: Delivery, installation, and removal of new laboratory analyzers and necessary peripheral equipment (e.g., printers, UPS). All equipment must be FDA-approved and capable of interfacing bidirectionally with the existing electronic health record (EHR) and Military Healthcare System (MHS) Genesis.

• Maintenance: Comprehensive maintenance, including preventive maintenance and repairs, to keep equipment in good operating condition.

• Training: User-level and advanced super-user training for government personnel.

• Reporting: Monthly reports for invoicing, detailing actual test quantities performed by each site. Data must be accessible for external analysis and download in an ODBC-compliant format.

• Surge Capacity: Contractor must provide capacity for up to a 50% surge in volume.

• Hazardous Waste: Description of hazardous waste characteristics and disposal procedures according to CFR Title 40.

• Uptime: A minimum uptime rate of 95% for all analyzers at each MTF, calculated on a rolling 6-month basis.

• Acceptance Testing: Equipment must meet a standard of performance for 30 consecutive calendar days with an effectiveness level of 95% or more after installation.

• Response Times: 2-hour callback response for technical assistance, 24-hour on-site service for routine repairs, and equipment repair within 48 hours.

• Reagent Dating: Reagents should have expiration dates of at least 6 months (preferably 12 months) from delivery.

• Period: One base year with four option years.

• Locations: Naval Hospital Bremerton, Naval Hospital Camp Pendleton, 673rd Medical Group (JBER), 56th Medical Group (Luke AFB), Madigan Army Medical Center, Naval Medical Center San Diego, 99th Medical Group (Nellis AFB), 60th Medical Group (Travis AFB), Tripler Army Medical Center, Robert E. Bush Naval Hospital Twentynine Palms, Weed Army Community Hospital. The government reserves the right to add additional MTFs.

• Installation Deadline: All analyzers must be functioning and live by 10/01/2027.

• All equipment must be new.

• Analyzers must be capable of performing tests without third-party reagents.

• Interface with MHS Genesis must be validated within 30 days of installation.

• Contractor must provide continuously stocked inventory of consumable supplies.

• Compliance with DoD Cybersecurity/Risk Management Framework (RMF) requirements.

• Title to equipment remains with the Contractor.

Form / Attachment / Pricing Sheet

This document provides site-specific information for multiple Medical Treatment Facilities (MTFs) related to analyzer equipment, including network, anticipated start dates, equipment dimensions, power requirements, and site-specific needs. It is intended to help bidders understand the logistical and technical requirements for each location.

• Madigan Army Medical Center, JBLM, WA: Indo Pacific network, start dates 10/1/2026 or 10/1/2027, 1 analyzer, specific dimensions for STA R Max and STA Compact Max, 100-240V power, space available for STA Compact Max only.
• Naval Hospital Camp Pendleton, CA: Pacific Rim network, start date 2/1/2027, 2 analyzers, 39.2x99.6x43.3 dimensions, 120V/60Hz power, space available.
• Naval Hospital Bremerton, WA: Pacific Rim network, start date 10/1/2026, 1 analyzer, 20.5 x 44.5 x 19.5 in dimensions, 120V/60Hz power, specific requirements for automation, clot detection, etc., space available.
• Robert E. Bush Naval Hospital, Twentynine Palms, CA: Pacific Rim network, start date 10/1/2026, 2 analyzers, 40in x 96in x 30in dimensions, 120V/60Hz power, no external water source required, space available.
• 99th Medical Group, Mike O'Callaghan MMC, Nellis AFB, NV: Continental network, start dates 11/17/2026 or 11/17/2027, 1 CS 2500 and 1 CS 5100 analyzers, specific dimensions for each, 120V/60Hz power, connection compatibility with Aptio Line, space available.
• 60th Medical Group, David Grant MC, Travis AFB, CA: Central network, start date 9/1/2027, 2 analyzers, 6ft x 4ft table area per unit, facility can supply max power, space may be insufficient if multiple contracts awarded.
• Weed Army Community Hospital, Fort Irwin, CA: West network, start date 12/30/2026, 1 analyzer, 32x33x29 dimensions, 110V power, space available.
• Naval Medical Center San Diego, CA: Pacific Rim network, start dates 10/1/2026 TBD, 2 analyzers, 6ft x 3ft table area per unit, facility can supply max power, specific requirements for automation, clot detection, onboard QC/patient databases, space available.
• Tripler Army Medical Center, HI: Indo Pacific network, start dates 10/1/2026 TBD, 2 analyzers, STA Compact Max dimensions, 95V/115V/230V power, space available.
• 56th Medical Group, Luke AFB, AZ: Central network, start date 9/11/2027, 1 analyzer, 27.4"H x 21.1"W x 25.5"D dimensions, 120V/60Hz power, space available.
• 673rd Medical Group, JBER, AK: Central network, start date 8/1/2027, 1 analyzer, 39.2x99.6x43.3 dimensions, 120V/60Hz power, space available.

This attachment is crucial for bidders to assess the feasibility of providing equipment and services at each specified MTF. It details physical space constraints, power availability, and specific operational requirements that may influence equipment selection, installation planning, and overall proposal strategy. The "Estimated Workload" sheet (though not detailed here) likely provides volume data critical for understanding the scale of services required at each location.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a Cost-Per-Reportable Result (CPRR) contract for Coagulation analyzers, including reagents and consumables, to support multiple military treatment facilities (MTFs).

• The contract will provide Coagulation analyzers and associated supplies to 12 specified MTFs, with the potential to add more.

• The CPRR price must include reagents, standards, quality controls, supplies, consumable/disposable items, parts, accessories, maintenance, training, installation, and peripheral equipment (printers, UPS).

• Equipment must be new, FDA-approved, and capable of performing tests without third-party reagents.

• Analyzers must interface bidirectionally with the existing military Laboratory Information Management System (LIMS) and Electronic Health Record (EHR).

• The contractor must provide solutions capable of handling potential future surges in volume (up to 50%).

• Hazardous waste produced by the instruments must be described, including toxicity, ignitability, corrosiveness, and reactivity.

• The contractor must provide a written guide for proper disposal and care of reagents, consumables, and equipment, along with effluent study reports.

• Access to all processing data from lab analyzers is required for external analysis and downloads.

• A continuously stocked inventory of consumable supplies is required to ensure uninterrupted equipment operation.

• Emergency supply delivery within 24 hours is required if supplies are defective or routine delivery fails.

• The contractor must provide a means of tracking reagent usage and level detection.

• Equipment must be maintained in good operating condition, including preventive maintenance and repairs.

• User-level and advanced training for government personnel is required.

• Analyzers must meet specific technical requirements, including random access, continuous testing, and flagging capability.

• Equipment must achieve an overall uptime rate of 95% or better for all analyzers at each MTF.

• Performance testing requires a minimum of 100 hours of operational use time.

• Equipment must meet a standard of performance for 30 consecutive calendar days with an effectiveness level of 95% or more.

• The contract includes one base year and four option years.

• Performance will occur at multiple specified military treatment facilities (MTFs).

• Deliveries of analyzer equipment and supplies are anticipated to begin and end off the current existing contract for each MTF.

• All analyzers must be functioning by 10/01/2027.

• All equipment and reagent kits must be Food and Drug Administration (FDA) approved.

• Equipment must be capable of interfacing with the current EHR bidirectionally.

• The contractor must provide onboard environmental sensors to mitigate fire and electrical hazards.

• The contractor must provide a UPS for instruments vulnerable to power fluctuations.

• The contractor must ensure minimal exposure to bio-hazardous and chemical material.

• The contractor must provide a written guide describing proper disposal and care of all reagents, consumables, and equipment.

• Installation and transition services are required, including setup, installation, and maintainability.

• The contractor is responsible for obtaining all permits and approvals.

• Contractor personnel must follow MTF security procedures.

• The contractor must provide upgrades to hardware and software at no additional charge.

• Ancillary support equipment must be provided, installed, and maintained.

• The contractor is responsible for repair or replacement of damaged Government-owned property due to negligence.

• Service/Maintenance includes PM, CAL, ST, and corrective maintenance.

• A technical assistance center must be available 24 hours per day.

• Routine equipment repair service must be provided during laboratory operational hours.

• Emergency equipment repair must be provided within 24 hours of receipt of an order.

• The contractor must comply with DoD Cybersecurity/Risk Management Framework (RMF) requirements.