TIERED EVALUATION FY26: NRM (PROJ: 573-21-705) BB - Replace Deteriorated AHU 21, 22, 23 and 24 Gainesville FL Solicitation

Other / Unclassified

This document comprises detailed architectural and engineering drawings for the "Replace Deteriorated AHU 21, 22, 23, and 24" project at the Malcom Randall Veterans Affairs Medical Center in Gainesville, FL. It includes general notes, demolition plans for multiple floors, ceiling and floor plans, phasing plans, mechanical, electrical, and plumbing details, control diagrams, and equipment schedules.

Key elements include:

• Mechanical Drawings: HVAC ductwork, piping, zone layouts, and schedules for AHUs, fans, and other equipment.
• Electrical Drawings: Demolition plans, power plans, lighting plans, and panel schedules.
• Control Diagrams: Schematics for AHU, lab exhaust, heating hot water, and laboratory space controls.
• Plumbing Drawings: Legends, abbreviations, and symbols.
• Schedules: Detailed equipment specifications for AHUs, fans, VFDs, control valves, filters, and air terminal devices.

These drawings are essential for bidders to understand the project's scope, existing conditions, and the phased approach. They provide a visual representation of the work required for demolition and new installations across mechanical, electrical, and plumbing systems, including specific equipment and control requirements. This information is critical for accurate cost estimation, capability assessment, and strategic project execution planning.

Specifications

This document contains specifications for various HVAC and electrical systems, including:

• HVAC Systems: Air Handling Units (AHUs), Ductwork, Fans, Air Outlets and Inlets, HVAC Water Treatment, Hydronic Piping, Steam and Condensate Heating Piping, Heat Tracing for Plumbing Piping, and Commissioning of HVAC Systems.

• Electrical Systems: Requirements for Electrical Installations, Low-Voltage Electrical Power Conductors and Cables, Grounding and Bonding for Electrical Systems, Raceway and Boxes for Electrical Systems, Motor Controllers, Surge Protective Devices, Panelboards, and Wiring Devices.

• Fire Protection Systems: Firestopping, Mastic and Intumescent Coatings, Fire Resistant Penetrations and Joints, Smoke Control, and Fire Detection and Alarm systems.

• Plumbing Systems: General-Duty Valves, Pipe Hangers, Supports, and Restraints, Wall, Floor, and Ceiling Plates, and Pipe Joints.

• Other Systems: Includes specifications for Gypsum Board, Acoustical Ceilings, and Lighting Controls.

• Project: Replace Deteriorated AHU 21, 22, 23, 24 at Malcom Randall VA Medical Center, Gainesville, FL.

• Contract: 36C24819D0021, Project 573-21-705.

• Specifications Date: February 22, 2024.

This document provides detailed technical specifications for various components and systems that potential bidders must adhere to. It outlines material requirements, installation procedures, testing protocols, and quality assurance measures. Bidders should review these specifications to understand the exact requirements for their scope of work, particularly concerning HVAC, electrical, fire protection, plumbing, and control systems.

Form / Attachment / Pricing Sheet

This document is a "Subcontractor Information and Consent Form" required for the release of past performance information. It allows subcontractors or teaming partners to consent to the disclosure of their past and present performance information to the prime contractor during the source selection process. This is to assist the Government in assessing past performance relevancy.

• Consent Statement: Acknowledges the subcontractor's understanding of the Government's emphasis on past performance and grants permission to discuss performance information with the prime contractor.
• Company Information: Fields for subcontractor's company name, prime contractor's name, solicitation number, signature, title, company name, Unique Entity Identifier, telephone number, email, and address.
• Reference List: Requires a minimum of three references from major subcontractors or teaming partners. These references should not be from the proposing prime contractor and can include owners (if they were the Prime) or other Prime contractors the subcontractor has worked for. Each reference entry requires contract number, project number and title, description of role and work performed, reference POC name, phone, and email.

Prime offerors are required to have their major subcontractors and/or teaming partners complete and submit this form. Failure to do so may impact the subcontractor's consideration. Bidders should ensure their proposed subcontractors understand this requirement and provide the necessary consent and reference information to facilitate the past performance assessment.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire (PPQ) that contractors must provide to their reference contacts. The purpose is to gather feedback on the contractor's performance on previous projects, which will be used by the Department of Veterans Affairs (VA) for evaluation.

• Contractor Information: To be completed by the offeror, including company name, contact details, and project information (title, POP, contract number, dollar value, description of work, contractor's role).

• Reference Contact Information: To be completed by the reference contact, including company name, contact details.

• Performance Information: The reference contact rates the contractor's performance on 24 specific criteria using a scale of 1 (Unsatisfactory) to 6 (Neutral/No Record). Narrative explanations are required for ratings of 1 or 2.

• Specific Questions: Includes questions on overall performance rating, issuance of cure/show cause notices, and willingness to award future contracts.

• Remarks: A section for additional comments from the reference contact.

• Contractors: Complete the "Contractor Information" section and send the form to references. References should be for recent (within 5 years) and relevant projects.

• Reference Contacts: Complete the "Respondent Information" and "Performance Information" sections, provide narratives for low ratings, and answer specific questions. Edit the header to include the solicitation number. Submit the completed form directly to Amber Milton at amber.milton@va.gov.

This form is crucial for bidders as it directly impacts the evaluation of their past performance. Bidders must proactively identify and contact appropriate references, provide them with clear instructions, and ensure timely submission of completed questionnaires to support their proposals.

Form / Attachment / Pricing Sheet

This document, "Exhibit D Contract Progress Schedule," is a form provided to contractors to outline and track the progress of work throughout the duration of a contract. It serves as a tool for both the contractor and the government to monitor project timelines and milestones.

• Contract Information: Fields for Contract Number, Project Title, Starting Date, and Completion Date.
• Contractor and Approval Details: Sections for contractor name, signature, and date, as well as approval recommendations and final approval by the Executive Director.
• Work Elements: A table to list major work elements (e.g., excavation, concrete work) with columns for percentage of total job and weekly progress tracking.
• Weekly Progress: Columns labeled D through Q represent weeks, allowing for the planned and actual progress of each work element to be recorded.

This form is crucial for bidders to understand the expected project management and reporting requirements. It indicates the level of detail required for progress tracking and highlights the importance of adhering to the schedule. Bidders should note the format for detailing work elements and their projected completion timelines, as this will likely be a key component of their proposed project management plan.

Form / Attachment / Pricing Sheet

This document is a Performance Relevancy Survey designed to collect information from offerors regarding their past performance on relevant projects. This survey is crucial for the government's evaluation of an offeror's ability to successfully perform the work required by the solicitation.

Part 1: Project-Specific Information

• Offeror Name: Company/Division name.
• Project/Contract Title: Title of the project/contract.
• Contract Specifics:
  • Description of Effort (Prime or Subcontractor).
  • Contract Number.
  • Original and Current/Final Contract Dollar Value.
  • Reason for any difference in contract values.
  • Completion Dates (Original, Current Schedule, Estimated/Final).
  • Primary cause for Contract Modifications.
• Description of Work Performed: Detailed description of work, including why it is considered Very Relevant, Relevant, or Semi-Relevant. This section requires:
  • Specific elements of work performed by the offeror.
  • Elements performed by major subcontractors and their potential use on this project.
  • Uniquely relevant technical areas.
• Point of Contact: Contact information for the Owner/Government agency Contracting Officer and/or inspector (COR/COTR).

Part 2: Additional Offeror Information

• Liquidated Damages: Information on liquidated damages assessed within the last three years (frequency, circumstances, severity).
• Problems Encountered & Corrective Actions: Information on problems encountered on relevant projects and corrective actions taken.
• Other Past Performance Considerations: Information limited to the period starting three years prior to the solicitation release date, including:
  • Professional/Industry awards.
  • Letters of appreciation, recognition, or commendations.
  • Unique skills and accomplishments.

Offerors must complete this survey to provide evidence of their past performance. The information submitted will be used to evaluate the offeror's capability and experience. Projects considered must have been completed no more than 5 years prior to the solicitation issue date. Detailed descriptions of work performed and its relevance are critical for evaluation.

Form / Attachment / Pricing Sheet

This document, titled "Safety or Environmental Violations and Experience Modification Rate (EMR)" and also referred to as the "Pre-Award Contractor Safety and Environmental Record Evaluation Form," requires bidders to submit detailed information about their past safety and environmental record, as well as their current Experience Modification Rate (EMR).

• Safety and Environmental Violations: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation, or any EPA violation in the past three years. If this certification cannot be made, a detailed explanation and information regarding the violations must be provided.
• Experience Modification Rate (EMR): Bidders must submit their current EMR obtained from their insurance carrier on letterhead. If the EMR is above 1.0, a written explanation from the insurance carrier detailing the reasons and anticipated date of reduction to 1.0 or below is required.
• Self-Insured/Alternative EMR: Specific instructions are provided for self-insured contractors or those unable to obtain EMR from standard insurance carriers, requiring ratings from NCCI or state-run bureaus.
• OSHA 300 Forms: Bidders must complete a table using their OSHA 300 Forms for the past three years, detailing man-hours, cases involving days away from work/restricted activity (DART Rate), and the number of serious, willful, or repeat OSHA violations. Copies of OSHA 300 and 300a Forms must be attached.
• NAICS Code: The six-digit NAICS Code for the acquisition must be provided.
• Safety Program Administrator: Identification of who administers the company's Safety and Health Program.

This document is critical for bidders as it outlines specific requirements for demonstrating a satisfactory safety and environmental record. Failure to provide the requested information or meet the criteria (e.g., EMR > 1.0 without adequate explanation) may impact the determination of responsibility. The information gathered will be used in conjunction with government system data (OSHA, EPA) for this determination. This requirement extends to all subcontracting tiers.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price matrix for bid items. It is designed for offerors to break down their proposed costs for different divisions of work.

• The spreadsheet contains multiple sheets, each corresponding to a 'Bid Item' (Bid Item 1 BASE, Bid Item 2, Bid Item 3, Bid Item 4, Bid Item 5).
• Each sheet includes fields for Project Number, Date, Project Title, Project Location, Offeror Name, and Offeror Address.
• The core of each sheet is a table that breaks down costs by CSI (Construction Specifications Institute) Divisions (e.g., Division 1 General Requirements, Division 3 Concrete, Division 23 HVAC).
• For each division, bidders are expected to provide Labor Cost, Material Cost, and Total Cost.
• Subtotals for divisions, overhead percentage, profit percentage, and bond percentage are included.
• A final 'Total Price' is calculated.
• All cost fields are currently blank or show '$ -', indicating they need to be filled in by the bidder.

This pricing matrix is a critical component for bidders to submit their cost proposals. Bidders must complete this document accurately, detailing their labor and material costs for each specified division, as well as overhead, profit, and bond percentages, to arrive at a total price for each bid item. This will be used by the government for evaluation.

Solicitation / RFP / RFQ

This solicitation is for construction services to replace deteriorated Air Handling Units (AHUs) 21, 22, 23, and 24 at the Malcolm Randall VA Medical Center in Gainesville, FL. The project involves general construction, alterations, demolition, removal of existing structures, and installation of new AHUs and associated systems.

• Replacement of AHUs 21, 22, 23, and 24.

• Includes general construction, alterations, demolition, and removal of existing structures.

• Work encompasses architectural, structural, mechanical, electrical, and fire protection systems.

• Installation of associated systems such as exhaust fans, ductwork, controls, heat exchangers, heat recovery units, chilled water and hot water piping, humidification devices, variable frequency drives, and electrical systems.

• Project must adhere to specified design drawings and specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 1095 calendar days from Notice to Proceed.

• Estimated Magnitude: Between $50,000,000 and $100,000,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 Million.

• Proposals are due by 1300 EST on February 17, 2026.

• Evaluation will be conducted using a tiered set-aside approach, prioritizing SDVOSB concerns, then VOSB, then other small businesses, and finally large businesses.

• Evaluation factors include Technical Approach, Project Planning/Safety/IC/QC, Project Schedule, and Past Performance, with price being a significant factor.

• No discussions are anticipated; proposals should represent the offeror's best terms.

• This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) using a tiered evaluation approach.

• Offerors must be actively registered in SAM and VSBA at the time of proposal submission and award.

• Critical Dates:

  • Site Walk: January 26, 2026, 1300 EST
  • RFI Due: January 29, 2026, 1300 EST
  • Proposals Due: February 17, 2026, 1300 EST

• Bid Bond required, amount is 20% of bid price or $3,000,000, whichever is less.

• Offerors must submit a Safety and Environmental Record Form (Exhibit C) and have an Experience Modification Rate (EMR) of 1.0 or less.

• Funds are not presently available for this acquisition; award is contingent upon availability.

Presolicitation Notice

This notice announces an upcoming tiered set-aside solicitation for a Firm Fixed Price (FFP) contract to replace deteriorated Air Handling Units (AHUs) 21, 22, 23, and 24 at the Malcom Randall VA Medical Center in Gainesville, FL. The project number is 573-21-705.

• Complete site preparation for building operations.

• Demolition and removal of existing structures.

• Furnish labor and materials to perform work as required by drawings and specifications (to be included in the acquisition package).

• Contract Type: Firm Fixed Price (FFP)

• Estimated Magnitude: $50,000,000.00 to $100,000,000.00

• Estimated Period of Performance: 1095 calendar days after notice to proceed.

• The solicitation will be issued as a Request for Proposal (RFP) under FAR Part 15.

• Evaluation will follow the Best Value Continuum Tradeoff Source Selection Process.

• A bid bond is required (FAR 52.228-1), at least 20% of the bid price, not to exceed $3 million.

• Performance and payment bonds (100% of award amount) will be required (FAR 52.228-15).

• Price evaluation will assess reasonableness in relation to solicitation requirements.

• Veterans Preference will be considered for price evaluation and implementation per VAAR 819.70.

• Tiered set-aside evaluation with priority for:

  1. SDVOSB concerns
  2. VOSB concerns
  3. Small business concerns (including HUBZone and 8(a))
  4. Large business concerns

• This is a presolicitation notice only; no contract will be awarded from this notice.

• The anticipated posting date for the solicitation on SAM.gov is on or about January 2, 2026.

• All questions must be submitted in writing to amber.milton@va.gov. Telephone calls will not be accepted.

• NAICS Code: 236220 (Commercial and Institution Building Construction) with a size standard of $45M.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the Heating, Ventilation, and Air Conditioning (HVAC) systems related to Air Handling Units (AHUs) 21, 22, 23, and 24 at the Malcom Randall VA Medical Center in Gainesville, FL (VA Project Number 573-21-705).

• Complete site preparation, including demolition and removal of existing structures.

• Furnish all labor, materials, equipment, and supervision for the replacement of AHUs 21, 22, 23, and 24.

• Replacement includes AHUs, exhaust fans, ductwork, controls, heat exchangers, heat recovery units, chilled water supply and return piping, hot and cold water piping, humidification devices, variable frequency drives, electrical systems, and other related devices.

• All work must be performed per the project’s design drawings and specifications.

• The contractor shall complete the work within one thousand ninety-five (1095) calendar days from receipt of "Notice to Proceed" (NTP).

• Work affecting hospital operations must be performed after 5 p.m. or on weekends, with advance coordination.

• Location: Malcom Randall VA Medical Center, Gainesville, FL.

• Permits & Certifications: Contractor must obtain and have approved an Infection Control Construction Permit, Construction Safety Certification, and Interim Life Safety Measures Certification prior to mobilization.

• Compliance: All work must conform to VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ADA, NFPA, NEC, SMACNA, ASHRAE, LIFE SAFETY CODE, IBC, and other applicable federal, state, local, and industry requirements.

• Scheduling: A detailed phasing schedule and narrative must be submitted within ten calendar days of NTP. The schedule must identify critical paths and be cost-loaded. Updated schedules are required monthly.

• Personnel: Key personnel (Project Manager, Superintendent, Quality Control Manager) must be identified with qualifications. All key personnel must have OSHA 30-hour construction safety training. The Project Manager must be on-site at least 50% of the work week; the Quality Control Manager and Superintendent must be on-site 100% of the work week.

• Quality Control: A Quality Control Plan must be submitted within ten calendar days after award and approved by the VA COR before construction begins. This plan must cover all design and construction operations and include specific procedures for organization, personnel, submittals, testing, deficiency tracking, and reporting.

• Security: All vendor personnel must report to Police Service, identify themselves, and abide by PIV regulations. A security guard must be present at all times, coordinated with VACHS Police Service.

• Coordination: Close coordination with VA staff is required for work involving OIT Telecommunication Rooms and the VA Facility Fire Alarm System. At least 48 hours' notice is required for specific fire alarm system work.

• Inspections: VA Plumbing, Electrical, Mechanical, and Construction/Carpentry Shops will inspect work. The contractor must schedule inspections with the COR at least 48 hours in advance. Quality Assurance documentation must be provided prior to inspections. A failed inspection requires a 7-day waiting period before re-inspection.

• Submittals: All materials and equipment submittals must be approved by the A/E, VA PM/COR, and CO prior to construction. Construction Project Management Software is required for submittal and RFI review.

• As-Built Drawings: Contractor shall maintain and submit final as-built drawings at the end of the project.

Specifications

This document contains specifications for various HVAC and electrical components and systems, including:

• HVAC Systems: Air Handling Units (AHUs), Ductwork, Fans, Air Outlets and Inlets, Heating, Ventilating, and Air Conditioning (HVAC) water treatment, and related components.
• Electrical Systems: Low-voltage electrical power conductors and cables, grounding and bonding, raceway and boxes, panelboards, surge protective devices, motor controllers, and wiring devices.
• Plumbing Systems: General-duty valves, pipe hangers, supports, restraints, pipe joints, leak testing, flushing, cleaning, and water treatment.
• Fire Protection Systems: Firestopping materials, smoke dampers, combination fire/smoke dampers, and fire doors.
• Commissioning: Requirements for commissioning HVAC and plumbing systems, including testing, adjusting, and balancing (TAB), and demonstration and training.

Each section details specific requirements for materials, installation, testing, and quality assurance, referencing relevant industry standards and codes such as:

• ASHRAE Standards
• ASTM Standards
• NFPA Codes
• SMACNA Standards
• UL Standards
• ASME Boiler and Pressure Vessel Code
• NEMA Standards
• IEEE Standards

Bidders should review these specifications to understand the detailed requirements for each component and system to ensure compliance with the contract documents.

Form / Attachment / Pricing Sheet

This document contains the "Index of Drawings" and "Index of Details" for the "REPLACE DETERIORATED AHU 21, 22, 23, AND 24" project at the Malcom Randall Veterans Affairs Medical Center in Gainesville, Florida. It serves as a table of contents for the construction drawings, and also includes architectural and engineering drawings focusing on mechanical, electrical, plumbing, and fire protection systems.

• Index of Drawings: Lists all drawing sheets included in the project set, organized by drawing number and title.
• Index of Details: Lists specific detail drawings referenced within the main drawings.
• Mechanical Drawings: Include plans for HVAC systems (AHU-21, AHU-22, AHU-23, AHU-24), ductwork, zones, rooms, and mechanical room details. Control diagrams and airflow diagrams for various AHUs are provided.
• Electrical Drawings: Detail electrical demolition plans for multiple floors, lighting plans, power plans, panel schedules, and load summaries.
• Plumbing Drawings: Include plumbing legend, abbreviations, symbols, and details for domestic water piping.
• Fire Protection Drawings: Show the existing fire protection system on the Penthouse Roof.
• Control Diagrams: Detail the control systems for AHUs, exhaust fans, heating hot water systems, and laboratory spaces.
• Schedules: Provide detailed information on equipment, lighting, panels, and control points.

This document is crucial for bidders to understand the scope and organization of the project's technical documentation. It helps in navigating the various drawings and details required for accurate bidding and construction planning, providing the necessary technical details for accurate bidding and project execution.