FY26 Preventive Maintenance of Fuel Management System

Amendment / Modification

This amendment (0001) to Solicitation 19GB5026Q0008 modifies several sections of the original solicitation and provides minutes from the pre-award conference.

Key changes include:

• SF-1449 Block 20 (Schedule of Supplies/Services): The text regarding option years has been revised. The original "Base + 3 Option Years" is deleted and replaced with "Base + 4 Option Years and a potential 6-month extension of services in accordance with FAR 52.217-8." Detailed pricing tables for these extended periods are referenced.

• Section 1 - The Schedule Continuation to SF-1449 (Pricing): This section has been updated to reflect the revised option years. It details the pricing for the Base Year and Option Years 1 through 4, as well as the 6-month option per FAR 52.217-8. The rates include costs for preventive maintenance, manufacturer's warranty, labor, insurance, overhead, profit, and GST.

• Section 1 - Continuation to SF-1449 RFQ Number 19GB5026Q0008 - Description / Specifications / Work Statement: The "1.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS" section has been corrected. It outlines the requirement for the contractor to maintain specific fuel systems (Fuel Dispensers, Fuel Pumps, Fuel Tank Storage, Panel Controls) in a safe, reliable, and efficient operating condition. An equipment list with manufacturers, models, specifications, and locations is provided.

• Attachment A - Performance Work Statement (PWS): This attachment has been corrected. Section "II. PROJECT REQUIREMENTS: DESCRIPTION OF EQUIPMENT" is updated with a revised equipment list. Section "IV. SCOPE OF WORK – FUEL SYSTEM PREVENTIVE MAINTENANCE" is also revised with a detailed equipment list.

• Deliverables: Section "6.0. DELIVERABLES" has been corrected to specify the required deliverables, quantities, delivery dates, and to whom they should be delivered.

• Attachment B - Questions and Answers: The minutes of the Pre-award conference and Q&A are included as Attachment B. These responses are part of the solicitation and should be read in conjunction with the applicable sections. In case of conflict, the explicit revised solicitation language in this amendment governs.

• SF-1449 Block 20

• Section 1 - The Schedule Continuation to SF-1449 (Pricing)

• Section 1 - Continuation to SF-1449 RFQ Number 19GB5026Q0008 - Description / Specifications / Work Statement

• Attachment A - Performance Work Statement (PWS)

• Section 6.0 Deliverables

• Attachment B - Questions and Answers

This amendment extends the potential contract period to include Base + 4 Option Years and a 6-month extension. Bidders should review the updated pricing tables, equipment lists, and deliverables. The Q&A provides clarifications that may impact proposal preparation. No change to the offer receipt date is indicated.

Questions & Answers / Clarifications

This document summarizes the Virtual Pre-proposal conference held on March 23, 2026, for the PMSC Fuel Maintenance Services Contract at the U.S. Embassy Libreville. It clarifies details of the solicitation for annual preventive maintenance of the Embassy's fuel systems.

• Period of Performance: Confirmed as 1 Base Year + 4 Option Years. The solicitation will be amended to correct references to "Base + 3 Option Years."
• 6-Month Extension (FAR 52.217-8): A 6-month extension of services will be incorporated into the pricing tables via amendment. Offerors must price this extension.
• Technician Certifications: Technicians must be trained, experienced, and certified on specific systems (Pneumercator TMS 4000, Bennett dispensers, Red Jacket pumps, Containment Solutions USTs). While no local equivalents are pre-identified, offerors can describe alternative training and experience for evaluation.
• Equipment List: The equipment list in Section 1 and Attachment A will be updated via amendment to include all systems discussed at the conference.
• Offer Submission: Offers must be submitted in two distinct volumes (Price Offer and Technical Offer). Failure to do so will result in automatic rejection.
• DBA Insurance: Only a quote for DBA Insurance is required at this stage; purchase is not yet necessary.
• Emergency/Unscheduled Call-outs: These are not included in the fixed-price preventive maintenance CLINs and will be handled via separate quotations and purchase orders if required.
• Retention Rate: Defined as the percentage of technicians retained over a defined period (typically 3 years), used to assess workforce stability.
• Parts Acquisition: Expendable/consumable items are the contractor's responsibility and included in the fixed-price CLINs. Major repairs are excluded and will be handled via separate quotations.
• Past Performance: Requires customer name/location, contract number, title, period of performance, contract value, CO/COR contact information, and a narrative describing relevance. At least three similar contracts are required.

Offerors should prepare and submit quotations based on the solicitation as amended. A forthcoming amendment will clarify the period of performance, update the equipment list, and revise pricing tables. Offerors must ensure they have received and acknowledged all amendments before submission.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks proposals for Fuel Maintenance Services for the Fuel Management System at the U.S. Embassy in Libreville, Gabon. The U.S. Government intends to award a contract or purchase order to the responsible company submitting the lowest priced acceptable offer.

• Preventive maintenance services for fuel systems.

• Services to ensure all systems are in good operational condition.

• Includes inspection, maintenance, and component replacement.

• Disposal of toxic substances is included in pricing.

• Type of Contract: Firm Fixed Price.

• Period of Performance: One-year base period with four one-year optional periods.

• Estimated Start Date: No later than June 2020.

• Payment: In USD.

• Quotations are due by April 17, 2026, at 1:00 PM local time.

• Proposals must be in English.

• Submission is electronic to LibreContracting@state.gov.

• File format: MS-Word 2007/2010, MS-Excel 2007/2010, or PDF.

• File size limit: 30MB per file; multiple files allowed if necessary.

• Evaluation Criteria: Lowest priced, acceptable, responsible offer. Acceptability will be determined by assessing compliance with RFQ terms and technical information. Responsibility will be analyzed based on FAR 9.1 requirements (financial resources, performance capability, integrity, organization, experience, skills, equipment, facilities, and eligibility).

• Offerors must be registered in the SAM (System for Award Management) database prior to submission.

• No specific set-aside is mentioned.

• Pre-proposal Conference: Monday, March 23, 2026, at 15:00 local time.

• Contact for Pre-proposal Conference Information: Judith ABOUROU (AbourouJH@state.gov) by March 18, 2026, at 15:00 local time.

• Quotation Due Date: April 17, 2026, at 13:00 local time.

• SF-1449

• Section I, Pricing

• Section 5, Representations and Certifications

• Additional information as required in Section 3

• Proof of SAM Registration

• The solicitation includes numerous FAR and DOSAR clauses incorporated by reference.

• Specific details on the equipment to be maintained are provided in Attachment A (PWS).