Fy26 Youth Sports officials and Scorekeepers

Other / Unclassified

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Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items to procure game officials for the Youth Sports Program on Joint Base Elmendorf-Richardson (JBER). A written solicitation will not be issued; this announcement serves as the only solicitation.

• Provision of game officials for the Youth Sports Program.

• Specific details regarding items, quantities, and units of measure are provided in the attached Pricing Schedule.

• The period of performance or delivery date is detailed in the Pricing Schedule.

• The FOB point is Destination.

• Place of Performance/Delivery Address: 10480 22nd ST STE 201 JBER AK 99506-2501, United States.

• Offers are due by March 18, 2026, at 9:30 AM AST.

• Questions are due by March 9, 2026, at 9:30 AM AST.

• FAR 52.212-1 (Instructions to Offerors -- Commercial Items) and FAR 52.212-2 (Evaluation -- Commercial Items) are incorporated by reference and provided via attachment.

• Offerors must ensure their Representations and Certifications are updated at SAM.gov.

• This procurement is a 100% small business set-aside.

• NAICS Code: 711219, with a Size Standard of $16.5M.

• The following documents are attached and incorporated:

  • Extended Price List
  • Statement of Work
  • Provisions and Clauses
  • DAFFARS Clauses
  • Wage Determination
  • Past Performance Questionnaire

Form / Attachment / Pricing Sheet

This document is a pricing schedule for youth sports officials. It outlines the CLINs, sports, divisions, number of officials required per game, estimated number of games, and cost per game for a base year and four option years.

• Base Year: April 1, 2026 - September 30, 2026
• Option Years: October 1, 2026 - September 30, 2030 (four option years)
• Sports Covered: Baseball/Softball, Outdoor Soccer, Indoor Soccer, Basketball, Volleyball, Flag Football.
• Divisions: Various age/skill divisions including Coach-Pitch, Minors/Majors, Pee Wee/Bantams, and Juniors.
• Official Roles: Umpire, Official, Scorekeeper.
• Pricing Structure: Cost per game and total cost per CLIN are to be filled in.

This pricing schedule is critical for bidders to understand the anticipated volume of services and to develop their cost proposals. Bidders must use this template to provide their pricing for each CLIN across the base year and potential option years. The number of games and officials per game are specified, allowing for calculation of total service requirements.

Statement of Work (SOW)

To provide expertise and management for officiating and scorekeeping services for a youth military sports program at Joint Base Elmendorf-Richardson (JBER), Alaska, in support of the 773d Force Support Squadron Youth Program.

• Provide qualified officials and scorekeepers for various youth sports including Basketball, Baseball/Softball, Outdoor/Indoor Soccer, Volleyball, and Flag Football.

• Conduct pre-season clinics to review current bylaws for each sport.

• Ensure all officials and scorers are certified through accredited programs (e.g., NYSCA, USO, NASO) and possess current CPR/First Aid certifications.

• Officials and scorers must arrive 15 minutes prior to game time.

• Provide detailed, itemized invoices for payment.

• Adhere to specific sport rules and by-laws as amended by JBER Youth Programs.

• Officials and scorers must be certified and arrive on time.

• Games must be officiated and scored according to specified rules and by-laws.

• Invoices must be detailed and submitted by the specified deadline.

• Failure to provide adequate notification for cancellations or inability to provide staff may result in contract termination.

• The work will be performed at Joint Base Elmendorf-Richardson, AK.

• The period of performance will align with the provided season schedules for each sport.

• All officials and scorers must have a current NIAC background check.

• All officials and scorers must be child/infant/adult CPR/First Aid certified.

• Specific numbers of officials and scorers are required for different age groups and sports (detailed in the document).

• Contractor must maintain copies of certifications on file.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a Past Performance Questionnaire, used by the 673d Contracting Squadron of the Air Force Pacific Air Forces Command. Its purpose is to gather information from organizations that have previously contracted with offerors to evaluate their past performance and ability to conduct youth military sports program officiation services at Joint Base Elmendorf-Richardson, Alaska.

• Contract Identification: Details about the contract being reviewed, including contractor information, contract number, type, period of performance, and dollar value.
• Customer or Agency Identification: Information about the agency or customer for whom the work was performed.
• Respondent Identification: Details about the individual completing the questionnaire.
• Performance Information: A rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) and specific questions to assess the contractor's performance in areas such as technical performance, management, responsiveness, communication, and problem-solving.
• Government Contract Specifics: Questions regarding the inclusion and compliance with FAR clauses related to Small Business Subcontracting Plans and Utilization of Small Business Concerns.

This questionnaire is critical for potential bidders as it directly relates to the evaluation of their past performance, a key factor in the source selection process for the Youth Sports officials and scorekeeper's program. Responses will inform the government's assessment of an offeror's ability to perform the proposed effort. Bidders should ensure that their past performance is accurately represented and that they provide contact information for organizations that can attest to their capabilities.

Form / Attachment / Pricing Sheet

This document, titled "Attachment 3 - Provisions and Clauses," lists and provides the full text for various clauses and provisions that are incorporated by reference into a contract or solicitation. It serves as a comprehensive reference for bidders to understand the legal and regulatory requirements that will govern the contract.

• Clauses Incorporated by Reference: A table listing clause numbers, alternate/deviation numbers, clause titles, year/month of the clause, and the section of the contract where they apply.
• Clauses in Full Text: The complete text of each referenced clause, providing detailed requirements, definitions, prohibitions, representations, and certifications.
• Key Clauses Covered: Includes but is not limited to:
  • Restrictions on acquisition of covered defense telecommunications equipment or services.
  • Prohibition on certain procurements from the Xinjiang Uyghur Autonomous Region.
  • Electronic submission of payment requests and receiving reports.
  • Requirements for certified cost or pricing data.
  • Restrictions on employment of personnel.
  • Wide Area WorkFlow payment instructions.
  • Offeror representations and certifications (e.g., small business, veteran-owned, women-owned).
  • Buy American certificates and trade agreements.
  • Certification regarding responsibility matters.
  • Prohibition on contracting with entities engaging in certain activities relating to Iran.
  • Ownership or control of offeror.
  • Public disclosure of greenhouse gas emissions.
  • Service contract labor standards.
  • Options to extend services or contract term.
  • Tax on certain foreign procurements.
  • Evaluation factors for commercial products and services.

This document is critical for bidders as it outlines the mandatory terms, conditions, and compliance requirements of the potential contract. Bidders must carefully review these clauses to understand their obligations, potential risks, and to ensure their proposals accurately address all stipulated requirements. Failure to comply with these provisions can impact eligibility for award or contract performance.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - DAFFARS Clauses 'Fy26 Youth Sports Officials and Scorekeepers'," contains specific clauses that will be incorporated into the contract. These clauses outline important requirements and procedures for the contractor.

• Ombudsman Clause: Details the role and process for engaging an ombudsman to resolve concerns. It clarifies that the ombudsman does not affect the authority of the program manager or contracting officer and does not participate in evaluations or protests. It also specifies how to contact the ombudsman if issues cannot be resolved by the contracting officer.
• Health and Safety on Government Installations Clause: Outlines the contractor's responsibilities for preventing accidents and preserving the health and safety of personnel on government installations. It also addresses the contracting officer's authority to direct specific safety standards.
• Contractor Access to the Department of the Air Force Installations Clause: Details the requirements for obtaining base identification and vehicle passes for contractor personnel. It specifies the process for requesting access, the documentation needed, and the contractor's responsibility for managing credentials and ensuring compliance with security procedures.

Bidders must review these clauses carefully as they will form part of the contract. Understanding these requirements is crucial for accurately estimating costs, planning operations, and ensuring compliance if awarded the contract. Key areas to note include the procedures for issue resolution, health and safety obligations, and the process for gaining access to government installations.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. This is typically attached to solicitations or contracts to ensure fair labor standards are met.

• Wage Determination Number: 2015-5681, Revision No.: 25
• Date of Last Revision: 12/03/2025
• State and Area: Alaska; Alaska Boroughs of Anchorage, Matanuska-Susit
• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupation codes, and the required hourly wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates if an occupation is not listed.

Bidders must review this wage determination to understand the minimum labor costs associated with performing the contract work in the specified geographic area. The listed wage rates and fringe benefits must be factored into proposal pricing to ensure compliance with the Service Contract Act. Failure to adhere to these wage requirements can lead to contract violations.