Gallup Indian Medical Center Emergency Department Medical Equipment and Supplies

Amendment / Modification

• The closing time and date for quotes has been changed.

• Original closing time/date: 10:00 AM (MDT) on 3/10/2026

• New closing time/date: 10:00 AM (MDT) on 3/12/2026

• Item 11 (This item only applies to amendments of solicitations) indicates that the hour and date specified for receipt of offers is extended.

• The deadline for submitting quotes has been extended by two days, from March 10, 2026, to March 12, 2026.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for an expansion project at the Gallup Indian Medical Center. The North American Industry Classification System (NAICS) code is 339113 - Surgical Appliance and Supplies Manufacturing, with a small business size standard of 800 employees. This acquisition is a 100% Indian-Owned Small Business Economic Enterprise set-aside.

The solicitation requests quotations for a "Schedule of Items" which includes various medical equipment such as carts, instrument tables, warming cabinets, scales, stools, refrigerators, breath analyzers, cylinder carts, and transport chairs. Specific manufacturers and model numbers are listed, with "OR EQUAL" indicating that equivalent products may be offered. The delivery date is 30 Days After Receipt of Order (ARO), and delivery is FOB Destination.

• Contract type: Request for Quotation (RFQ).

• Period of Performance: Delivery is 30 Days ARO.

• Estimated Value: Not specified.

• Quotes must be submitted via email to Rodney.Brown@ihs.gov.

• Quotes are due by March 10, 2026, at 10:00 AM (MDT).

• Submission must be on company letterhead or Standard Form 1449, including all required information.

• Evaluation will be based on Technical Capability and Price.

• Questions are due by March 6, 2026, at 10:00 AM (MST) via email to Rodney.Brown@ihs.gov.

• This acquisition is a 100% Indian-Owned Small Business Economic Enterprise set-aside.

• The Statement of Work, Specifications, and SF-1449 documents are included as attachments.

• The solicitation incorporates provisions and clauses by reference, accessible electronically at www.acquisition.gov and www.acquisition.gov/hhsar.

Form / Attachment / Pricing Sheet

This document contains detailed specifications and acceptable equivalent products for various medical equipment items. It serves as a reference for bidders to understand the required characteristics and quality standards for each item.

• Item Descriptions: Specific medical equipment such as procedure carts, instrument tables, baby scales, fluid warmers, medical cylinder carts, transport chairs, and refrigerators.
• Brand Name or Equal: For each item, a brand-name product is specified, followed by "Acceptable Equivalent Products" which lists criteria for alternative manufacturers.
• Minimum Essential Characteristics: Detailed technical specifications, dimensions, construction materials, security features, power requirements, and performance standards are provided for each item.
• Examples of Acceptable Brand/Model Equivalents: Specific alternative models or brands that meet the stated requirements are often listed.

This document is crucial for bidders as it defines the precise requirements for the equipment being procured. Bidders must ensure their proposed products meet or exceed these specifications to be considered compliant. It guides product selection, proposal preparation, and helps in identifying potential equivalent offerings.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 75H71026Q00078) for commercial items, issued by the Gallup Indian Medical Center. The acquisition is set aside exclusively for 100% Indian-Owned Small Business Economic Enterprises (ISBEE). The solicitation references the Combined Synopsis/Solicitation for further details and instructions.

• The specific supplies or services are detailed in the "Combined Synopsis/Solicitation" document, which is not provided here but referenced for details.

• Delivery is expected 30 Days After Award.

• The solicitation is for commercial items.

• The contract type is not specified in this form but is implied to be a contract for supplies/services.

• Offerors must complete blocks 12, 17, 23, 24, and 30.

• The Offer Due Date is March 10, 2026, at 10:00 AM Mountain Time.

• Proposals are to be submitted to the Gallup Indian Medical Center, Acquisition Department.

• Payment will be made via electronic payment process through www.ipp.gov, as detailed in the incorporated clause 352.232-71.

• This acquisition is a 100% ISBEE Set-Aside.

• Standard Form 1449 is used for this solicitation.

• FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference and attached.

Statement of Work (SOW)

To procure medical equipment and supplies to support the expansion of the Emergency Department (ED) at Gallup Indian Medical Center (GIMC), ensuring the ED is equipped to provide safe, efficient, and high-quality emergency medical care. This supports Indian Health Service (IHS) Strategic Goal 2.2.

• Finalize equipment specifications based on ED expansion needs.

• Procure equipment and supplies in compliance with IHS, HHS, and federal acquisition regulations.

• Deliver equipment and supplies to Gallup Indian Medical Center.

• Provide initial operational training for designated staff, as applicable.

• Provide all user manuals, warranty documentation, and maintenance requirements.

• Required quantities of emergency medical supplies for expanded ED operations.

• Training materials and documentation, when applicable.

• Equipment documentation supporting asset tracking and maintenance planning.

Delivery and installation (if applicable) to be completed within thirty (30) calendar days of contract award.

Gallup Indian Medical Center (GIMC), Administrative Services Building, 1808 West Aztec Ave, Gallup, New Mexico, 87301.

• Provide new, compliant equipment.

• Coordinate delivery.

• Correct deficiencies.

• Honor all warranty obligations.

• Provide facility access.

• Designate a point of contact.

• Perform inspection and acceptance of deliverables.

• Enhanced emergency diagnostic and treatment capacity.

• Reduced patient care delays.

• Compliance with regulatory standards.

• Improved quality and accessibility of emergency medical services.