Generator Annual Reliability Assessment and Load Bank Verification
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Agriculture (USDA), specifically the Agricultural Research Service (ARS), has issued a Request for Quotation (RFQ) for Generator Annual Reliability Assessment and Load Bank Verification services. This opportunity is for the National Bio and Agro-Defense Facility (NBAF) in Manhattan, KS. The requirement is to provide annual maintenance and verification for the facility's emergency generators. This acquisition is a Total Small Business Set-Aside. Quotations are due by February 23, 2026, at 12:30 PM UTC.
Scope of Work
The contractor will provide comprehensive annual reliability assessments and load bank verification for seven 1825 kW Cummins emergency generators and associated equipment at the NBAF. Key tasks include:
- Annual inspections and testing of generators, fuel systems, and associated equipment.
- Ensuring compliance with all codes and manufacturer recommendations.
- Providing up to 24 hours of on-site support annually for troubleshooting, repairs, or training.
- Performing load bank verification testing up to 100% of generator nameplate rating, with detailed monitoring.
- Delivering detailed reports on inspections, testing results, load curves, identified repairs, safety issues, and performance.
- Developing task-specific job plans/checklists for NBAF's Computerized Maintenance Management System (Maximo).
Contract Details
- Contract Type: Firm-Fixed Price Request for Quotation (RFQ)
- Period of Performance: A base year plus four (4) one-year option periods, totaling up to five years.
- Set-Aside: Total Small Business Set-Aside
- NAICS Code: 561210 (Facilities Support Services)
- Small Business Size Standard: $47 Million
- Place of Performance: National Bio and Agro-Defense Facility (NBAF), 1980 Denison Ave, Manhattan, KS 66502.
- Work Hours: Regular hours are 8:00 AM to 4:00 PM, Monday through Friday, excluding Federal holidays. After-hours work requires advance security approval.
Submission & Evaluation
Offerors must submit pricing for all items to be considered responsive. Technical Acceptability is defined as meeting all requirements and submitting all required documents. Prime Contractors must demonstrate prior successful experience within the past 24 months with Cummins 1825 KW Generator maintenance, including details on maintenance, repair, testing, and scheduled/unscheduled maintenance, with "satisfactory" or better references. Award will be made to the offeror representing the best value to the Government, based on Technical Acceptability and other criteria as defined in FAR 12.203. Required submissions include a transmittal summary letter, signed solicitation with pricing, and proof of experience.
Key Attachments
- Performance Work Statement (PWS): Details the scope, performance standards, and special requirements.
- Wage Determination (WD 2015-5337, Revision 28): Outlines minimum wage rates and fringe benefits for Kansas (Pottawatomie and Riley counties), crucial for pricing.
- Generator Listing: Provides specifications for the seven 1825 kW Cummins generators at the Central Utility Plant.
Response Details
- Quotations Due: February 23, 2026, at 12:30 PM UTC.
- Primary Contact: David Reynolds, david.reynolds2@usda.gov.