Generator Maintenance - Kearneysville, WV
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Agriculture (USDA), Agricultural Research Service (ARS), is soliciting Generator Maintenance Services for three generator sets located at the USDA-NCCCWA in Kearneysville, WV. This is a Total Small Business Set-Aside issued as a Request for Quotation (RFQ). Quotes are due March 11, 2026, at 12:00 PM Pacific Time.
Scope of Work
This opportunity requires routine and emergency maintenance services for three specific generator sets: a 750 kW Caterpillar, a 200 kW Katolight, and a 150 kW Kohler.
- Routine maintenance includes quarterly services (three minor and one major per generator annually), covering cooling, fuel, oil, battery, exhaust, air intake, control panels, and power generation systems. Major preventative maintenance tasks involve changing oil/filters, replacing coolant filters, lubricating, and replacing air/fuel filters and belts.
- Emergency service mandates a two-hour response time for unscheduled equipment failures. All work must be performed by trained, certified personnel in accordance with manufacturer specifications, commercial practices, and relevant codes. A Service/Inspection/Operation Report is required upon completion.
Contract & Timeline
- Type: Request for Quotation (RFQ), anticipated Firm Fixed Price contract.
- Set-Aside: Total Small Business Set-Aside (NAICS 811310, $12.5M size standard).
- Place of Performance: USDA-NCCCWA, 11861 Leetown Road, Kearneysville, WV.
- Quotes Due: March 11, 2026, 12:00 PM Pacific Time.
- Published: February 12, 2026.
- Period of Performance: Not explicitly stated, but services are ongoing (quarterly routine, emergency as needed).
Evaluation
Award will be made to the quoter representing the best value to the Government, based on a lowest price technically acceptable methodology.
- Price: Evaluated for fairness and reasonableness.
- Technical Acceptability: Requires meeting or exceeding salient characteristics, clear identification of brand/model, sufficient descriptive literature, and availability for delivery within the specified timeframe.
- Past Performance: Will be evaluated as Acceptable, Neutral, or Unacceptable.
Additional Notes
This is a combined synopsis/solicitation; no separate written solicitation will be issued. The solicitation incorporates numerous FAR clauses and provisions by reference, accessible at www.acquisition.gov. Adherence to the Service Contract Act and the provided Wage Determination (Attachment 3) is mandatory for labor cost calculations. Quotes must be held firm for 90 calendar days.