GROUNDS MAINTENANCE FORT STEWART/HAAF

Form / Attachment / Pricing Sheet

This document is a "Request for a Fort Stewart/Hunter Army Airfield Access Control Card or Extended Pass." It is used to request access to Fort Stewart and Hunter Army Airfield for the purpose of contracting work.

• Applicant Information: Requires Last Name, First Name, Middle Initial, Social Security Number, DOB, Race, Gender, State, Street Address, Home or Cell Phone Number, and optional E-Mail Address and Relationship to Sponsor.
• Requested Card Type: Options include Non-DoD, Contractor, Foreign National, Friends of the Marne, Vendor, Family Care Provider, MWR, Gate-to-Gate, Parent of Marne Child, or Other.
• Requested Date: To and From dates for the pass.
• Justification: A field to explain the need for the access card or pass, specifically for "contracting work."
• Sponsor Information: Requires Last Name, First Name, Middle Initial, Grade/Rank/Status, DOB, Gender, Organization/Unit, Organization/Unit Phone Number, Home or Cell Phone Number, and E-Mail Address.
• Sponsor Certification: A certification by the sponsor that the applicant meets justification requirements.
• NCIC (GCIC) Operator: Fields for Derogatory, Non-Derogatory, or No History status.
• Issuing Official Section: For use by the DES Security Division, including APPROVED/DISAPPROVED status, Issuing Official Printed Name, Signature, and Date.

Bidders requiring access to Fort Stewart and Hunter Army Airfield for contracting work will need to complete this form to obtain the necessary access control card or extended pass. It outlines the personal and sponsor information required, as well as the justification for the access.

Form / Attachment / Pricing Sheet

This document is a Garrison Map of Hunter Army Airfield (HAAF), Georgia, provided by the Engineering Services Division. It serves as a visual reference for the layout and infrastructure of the installation.

• The map displays roads, buildings, airfield facilities, and boundary lines within the HAAF installation.
• A scale is provided (1 inch = 800 feet).
• The map is dated August 1, 2013.

This map is relevant to bidders as it provides a geographical overview of Hunter Army Airfield. Understanding the layout, facilities, and boundaries of HAAF may be crucial for bidders preparing proposals that involve work on or around the installation, particularly for opportunities related to construction, maintenance, logistics, or services requiring site-specific knowledge.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Georgia, specifically for the counties of Bryan, Chatham, and Effingham. It outlines the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupational codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits, vacation, and paid holidays are provided in subsequent sections.
• Executive Orders: References Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining their applicability and requirements for contractors.
• Hazardous Pay Differential: Details specific percentage differentials for employees working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for contractors to provide or reimburse employees for uniforms and their maintenance.
• Conformance Process: Explains the procedure for classifying and determining wage rates for service employees not listed in the wage determination.

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals. Bidders must ensure their proposed wages and benefits meet or exceed the rates and requirements specified in this wage determination to ensure compliance with the Service Contract Act and relevant Executive Orders.

Form / Attachment / Pricing Sheet

This document is a map of the Fort Stewart Military Installation. It serves as a visual reference for the layout and designated areas within the installation.

• Military Overprint Information: Details specific military-related features such as training areas (labeled A through F), ranges, impact areas, drop zones, cantonment areas, and restricted zones.
• Topographic Information: Includes grid lines, elevation contours, and terrain features.
• Legend: Explains the symbols and abbreviations used on the map for various military and topographic features.
• Scale and Coordinate System: Indicates the map scale (1:50,000) and the geodetic datum (NAD 83/WGS 84).

This map is crucial for bidders to understand the physical layout of Fort Stewart, including the locations of training areas, ranges, and other operational zones. This information is essential for planning any activities or services that will take place on or affect the installation, particularly for opportunities involving on-site operations, logistics, or support services.

Form / Attachment / Pricing Sheet

This document is a Garrison Map for Fort Stewart, Georgia, provided by the Engineering Services Division. It serves as a visual reference for the layout and infrastructure of the military installation.

• The map displays roads, buildings, and other facilities within the garrison.
• It includes a scale bar indicating "1 inch = 800 feet" and a date of "02/20/2015".
• A legend is present, though its contents are not fully legible in the provided image.

This map is relevant for bidders who need to understand the physical layout of Fort Stewart, Georgia, for any opportunity that involves work on or around the installation. It can help in visualizing the scope of work, logistical considerations, and site access.

Solicitation / RFP / RFQ

This solicitation, W9124M26RA007, is for grounds maintenance services at Fort Stewart and HAAF, including the Warriors Walk memorial area. The acquisition is set aside for small businesses.

The core requirement is grounds maintenance across various areas including Improved, Semi-Improved, Unimproved Areas, Airfields, Cemeteries, and Warriors' Walk. Specific tasks include mowing, trimming, seed pod pruning, tree replacement, and general maintenance services, all to be performed in accordance with the Performance Work Statement (PWS).

• Solicitation Issue Date: 04 May 2026

• Offer Due Date: 05 June 2026, 02:00 PM

• NAICS Code: 561730 (Grounds Maintenance)

• Size Standard: USD 9,500,000.00

• Contract Type: Firm Fixed Price (as indicated for most line items)

• Period of Performance: Varies by line item, with initial periods generally starting September 2026 and extending through August 2031, with options extending further.

• Proposals are due by the date and time specified. Electronic submission is required via the Procurement Integrated Enterprise Environment (PIEE) "Solicitation Module." Alternate submission via email is permitted with prior approval.

• The contract will be awarded to the lowest-priced technically acceptable offeror.

• Evaluation factors include Technical Capability, Past Performance, and Price.

• Technical Capability requires a clear, feasible, and compliant approach to the PWS, including staffing, management, phase-in plans, and specific certifications (Georgia herbicide, landscape experience, memorial/cemetery maintenance experience).

• Past Performance will be evaluated for recency and relevancy, requiring at least 3,000 acres of grounds maintenance experience.

• Price will be evaluated for reasonableness.

• This acquisition is a small business set-aside.

• Offerors must acknowledge all solicitation amendments.

• A detailed price breakdown is required in a password-protected Excel spreadsheet.

• Required insurance includes Workmen's Compensation, Employer's Liability, General Liability, Automobile Liability, and Property Damage, with specific minimum amounts.

• The solicitation includes numerous FAR and DFARS clauses, including those related to payment, contract administration, and specific requirements for commercial items.

Form / Attachment / Pricing Sheet

This document is the U.S. Army Fort Stewart/Hunter Army Airfield (FS/HAAF) User's Spill Response Guide. It outlines procedures for responding to environmental incidents, specifically spills, within the FS/HAAF area, which is a sensitive coastal watershed.

• Introduction: Defines environmental incidents and highlights the sensitivity of the FS/HAAF ecosystem.
• Spill Response Sequence (Discovered Spills):
  • Report spill to Dispatch Center (911 or 912-767-2822).
  • Remain on site or rendezvous to guide first responders.
• Spill Response Sequence (Caused Spills):
  • Warn personnel and evacuate if necessary.
  • Shut off ignition sources.
  • Stop the source of the spill safely.
  • Contain the spill flow.
  • Report the spill if required.
  • Complete cleanup using appropriate absorbents or by excavating contaminated soil.
  • Dispose of materials according to Directorate of Public Works (DPW) policy.
  • Always use appropriate Personal Protective Equipment (PPE).
• Spill Reporting Criteria and Procedures:
  • Garrison Area: Report spills of 5+ gallons, or any quantity entering a storm water drainage feature.
  • Field (Training Areas/Ranges): Report ALL spills regardless of quantity.
• Installation Support: DPW or Fire Department will respond to reported spills. DPW provides resources for cleanup, with the responsible unit providing manpower for caused spills.

Form / Attachment / Pricing Sheet

This document, "Attachment 8 - Storage Site Policy and Locations.pdf," outlines the policy and specific locations for contractor storage areas on Fort Stewart/Hunter Army Airfield (FS/HAAF). It details the requirements for establishing, maintaining, and operating these sites.

• Policy Applicability: Applies to all contractors conducting operations on FS/HAAF.
• Maintenance Standards: Contractor storage areas must be kept clean and orderly.
• Site Establishment: Requires submission of a detailed sketch to the COR, obtaining written approval from DPW before placing facilities or making improvements, and bearing all associated expenses.
• Fencing: A 6-foot high chain link fence is required around all storage yards.
• Signage: Weatherproof signs are required to identify the contractor and contract on the main gate of each storage yard and on any trailer. These signs must also include emergency point-of-contact information.
• Container Management: Storage containers must be identified, kept inside fenced yards, and aligned neatly. Materials not in enclosed containers must be stacked neatly, preferably on pallets.
• Debris and Vegetation: Trash and debris must not accumulate, and grass/weeds must be maintained at a height of no more than six inches.
• Site Restoration: Upon contract conclusion, all materials, trailers, containers, fences, and utilities must be removed, and the site restored to its original grade and condition, including seeding.
• Consequences of Noncompliance: Failure to comply may result in termination of site use and requirement to move operations off-post.
• Locations: The document includes maps and descriptions identifying specific storage site locations for both Fort Stewart and Hunter Army Airfield.

This document is critical for any bidder planning to use or establish on-post storage areas. It details the mandatory requirements for site setup, maintenance, and eventual removal, which will impact operational planning, costs, and compliance. Bidders must review these requirements to ensure they can meet the policy standards and understand the designated locations.

Form / Attachment / Pricing Sheet

This document provides detailed information about the White Crape Myrtle tree, including its characteristics, planting guidelines, and care instructions. It appears to be an informational attachment intended to guide potential bidders on landscaping or horticultural aspects related to an opportunity, possibly involving grounds maintenance or tree planting.

• Tree Description: Details on the White Crape Myrtle's appearance, size (up to 20 feet height, 6-8 feet spread), and seasonal features (flowers, fruits, bark).
• Planting Information: Guidance on suitability for urban areas, soil types (including clay), climate adaptability (warm temperatures), and strategic planting for privacy or as a centerpiece.
• Professional Arborist Consultation: Recommends consulting with an Arizona-licensed arborist for blueprint design, long-term planning, and root system considerations to avoid future issues with homes or utilities.
• Pruning Guidance: Emphasizes professional pruning to avoid "crape murder" (ruining the tree's natural shape) and advises on the best time (mid-winter) and techniques.
• Pests and Diseases: Identifies potential issues like powdery mildew, crape myrtle aphid, flea beetles, Japanese beetles, and spot leaf fungus, recommending consultation with local tree experts for treatment.
• Final Tips: Mentions the tree's lifespan (up to 50 years) and the need for trimming or removal if it interferes with public safety.

This document is relevant for bidders who may be responsible for landscaping, grounds maintenance, or horticultural services. It provides specific details about a particular tree species, informing bidders about the type of flora involved, potential care requirements, and considerations for planting and maintenance. Bidders should review this information to understand the scope of work related to this tree species and any associated horticultural challenges or requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the performance requirements for Grounds Maintenance services.

• PRS#1: High Visibility/Improved Areas: Includes mowing, edging, trimming grass, removing grass trimmings from paved areas, removing grass from cracks in sidewalks and pavements, and litter control.

• PRS#2: Service Common (Semi-improved) Areas: Includes mowing and trimming grassed and vegetated areas, litter removal, and removing clippings from paved areas.

• PRS#3: Service Airfields: Includes mowing for life, health, safety, security, weed and brush control, erosion control, dust control, and drainage maintenance.

• PRS#4: Service Cemeteries: Specific requirements for cemetery grounds maintenance.

• PRS#1 & PRS#3: 2% Deviation from performance standard, calculated by dividing the number of defects by the number of observations.

• PRS#2 & PRS#4: 5% Deviation from performance standard, calculated by dividing the number of defects by the number of observations.

Not explicitly detailed in this exhibit, but references PWS sections for specific details.

• Services for PRS#1, PRS#2, PRS#3, and PRS#4 must be provided in accordance with specific PWS sections (e.g., 5.2.2 – 5.2.5, 5.2.33 - 5.2.34, 5.2.36.1, 5.2.36.2).
• Contractor compliance will be documented in the CPAR System.
• Contractor shall re-perform the service if compliance standards are not met.

Form / Attachment / Pricing Sheet

This document, Technical Exhibit B, provides a summary of performance requirements for the "Warriors Walk" task. It outlines specific objectives, the standards to be met, performance thresholds, and the methods of surveillance for each requirement.

• PRS#1 Daily Requirements: Contractor must provide services per PWS section 5.2.15, with no more than three discrepancies per month, monitored via random & pre-event surveillance.
• PRS#2 Weekly Requirements: Contractor must provide services per PWS section 5.2.16, with no more than three discrepancies per month, monitored via random & pre-event surveillance.
• PRS#3 Mowing & Trimming Requirements: Contractor must provide services per PWS section 5.2.18, with no more than three discrepancies per month, monitored via random & pre-event surveillance.
• PRS#4 Pruning Seed Pods Requirement: Contractor must provide services per PWS section 5.2.19, with no more than three discrepancies per month, monitored via random & pre-event surveillance.
• PRS#5 Perform Tree Replacement and Installation: Contractor must provide services per PWS section 5.2.21/5.2.21.1, with zero deviation from the performance standard, monitored via 100% inspection.

This exhibit details the specific performance standards and expectations for services related to "Warriors Walk." Bidders should review these requirements to understand the quality and quantity of work expected, the metrics for success, and how performance will be evaluated. This information is crucial for developing accurate proposals and understanding the scope of work.

Form / Attachment / Pricing Sheet

This document, Technical Exhibit C - Deliverables Schedule, outlines the specific deliverables required under the contract, their frequency, format, and submission details.

• Accident Requiring Emergency Medical Treatment: Immediate notification via email or telephone.
• Safety Plan: Submit electronically within 30 calendar days of contract award.
• Key Personnel Roster: Submit electronically within 1 week of contract award.
• Spill Plan: Submit electronically for approval within 30 calendar days of contract award.
• Material Safety Data Sheets (SDS): Submit electronically within 5 business days after contract award.
• Training Completion Certificates: Filed within 30 calendar days after contract start date.
• Georgia herbicide application certificate or license: Submit within 10 calendar days during the phase-in period.
• Required Insurance: Submit within 10 calendar days after contract award.
• Phase-in Plan: Submit at the time of proposal.

This exhibit is critical for bidders to understand the specific documentation and plans they will be required to submit, along with the associated timelines and submission methods. It directly impacts proposal preparation and contract execution planning.

Form / Attachment / Pricing Sheet

This document, "Technical Exhibit D - Workload Data," provides a detailed breakdown of various areas and their associated acreage across Fort Stewart and Hunter Army Airfield. It serves as a data reference for understanding the scope and scale of different facilities and grounds.

• Improved Areas: Lists specific locations like "Cantonment inc. 2nd Brigade," "Evans Airfield Spray Field," and "NCO Academy Spray Field" with their respective acreages.
• Common Areas: Details areas such as "3 Exterior Gate," "Hollbrook Pond Area," and "Ammo Supply Point" with acreage.
• Unimproved Areas: Lists areas without specific structures or uses, along with their acreages.
• Ranges: Includes a comprehensive list of training ranges (e.g., "SA Clifford Range," "SA Echo Range") with estimated acres.
• Airfields: Provides acreage for "Wright Army Airfield" and "Hunter Army Airfield."
• Cemeteries: Lists cemeteries with their training areas and square footage.
• Grounds Maintenance Schedule: Outlines a monthly acreage cut schedule for various areas, indicating frequency and estimated acreage per cut.

This exhibit is crucial for bidders to understand the physical scope of work related to grounds maintenance, facility management, or any services requiring knowledge of specific area sizes and maintenance frequencies. It provides quantitative data to inform proposals, resource allocation, and pricing for opportunities involving these installations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive grounds maintenance services for Fort Stewart (FS) and Hunter Army Airfield (HAAF), Georgia, ensuring a healthy, clean, neat, and professional appearance across all designated areas.

• General Grounds Maintenance: Includes mowing, edging, trimming grass, leaf and debris removal, and policing of areas for Improved Grounds, Semi-Improved Grounds, Fire Breaks and Ranges, and Unimproved Grounds.

• Improved Areas (approx. 2,006 acres): Mowing to a height of approximately 3-3.5 inches, with mulch-mowing and removal of clippings from paved areas and cracks. Edging around paved surfaces, driveways, and curbs. Trimming around obstacles. Fertilizing and liming as specified.

• Warriors Walk Memorial, Cottrell Field, and Quick Track Areas: Specialized maintenance including mowing, trimming, edging, sweeping, raking, tree pruning, irrigation, debris removal, and flowerbed maintenance. This includes care for over 468 White Crape Myrtle trees.

• Tree Maintenance: Includes pruning, replacement, and a one-year warranty on replacement trees. Specific requirements for tree installation, guying, and mulching.

• Weed Control: Herbicide applications limited to parade fields and athletic fields, requiring certified personnel.

• Irrigation: Operation and maintenance of irrigation systems.

• Special Services: Provision of additional services for unforeseen circumstances such as VIP visits, retreats, and open houses.

• Special Event Services: Contractor to accommodate special event requirements without additional cost.

• Semi-Improved Areas (approx. 774 acres): Mowing to a height of approximately 3.5-4 inches, with a focus on erosion control, litter removal, and trimming.

• Unimproved Areas: Mowing to a height of approximately 3.5-4 inches, including weed and brush control, erosion control, dust control, and drainage maintenance.

• Specialized Locations: Maintenance of airfields (restricted access, requires training) and cemeteries (potential access issues due to live fire range areas).

• Services must meet standards specified in the PWS and applicable laws/regulations.

• Specific mowing heights, trimming requirements, and appearance standards are detailed.

• Contractor must maintain an adequate workforce for uninterrupted performance.

• Performance is subject to Quality Assurance Surveillance Plan (QASP).

• Period of Performance: One (1) Base Year (12 months) and Four (4) 12-month option years, with a potential 6-month extension. (Phase-in: Sept-Oct 2026; Base Year: Nov 2026-Oct 2027; Option Years: Nov 2027-Oct 2031; Extension: Nov 2031-Apr 2032).

• Place of Performance: Throughout the entire area occupied by Fort Stewart and Hunter Army Airfield, Georgia.

• Contract Type: Firm Fixed Price (FFP).

• Security: Personnel may require background checks and adherence to installation access and security policies. Anti-Terrorism (AT) Level I, iWATCH, and OPSEC training are required.

• Government Furnished Property: A 1/2 acre site at FS and HAAF for equipment storage.

• Contractor Furnished Items: Contractor provides all vehicles, equipment, parts, tools, fuel, oil, materials, and supplies, including personal protective equipment.

• Reporting: Mandatory records and report forms, including monthly herbicide application records, accident reports, and performance reports.

• Key Personnel: Contractor must provide a Project Manager (PM) and Quality Control Manager (QCM) with specific experience.

• Phase-In/Phase-Out: A plan must be submitted and implemented.

• Environmental & Safety: Compliance with OSHA, environmental regulations, and specific plans (Safety Plan, Spill Plan, Asbestos Awareness).

• Definitions & Acronyms: A comprehensive list is provided.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Georgia, specifically for the Area of Georgia Counties of Liberty and Long. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Wage Determination Number: 2015-4485, Revision No.: 29
• Date of Last Revision: 12/03/2025
• Occupational Listings: Includes a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: States that fringe benefits required follow the occupational listing. Specific benefits like Health & Welfare, Vacation, and Holidays are detailed in subsequent notes.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Footnotes: Provides specific details and clarifications for certain occupations, particularly computer employees and those requiring hazardous pay differentials.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. Bidders must ensure their proposals account for these mandated wage rates and fringe benefits to comply with the Service Contract Act. Failure to adhere to these wage determinations can lead to contract violations.