Grounds Maintenance Services, West Hill Dam, Uxbridge, MA

Amendment / Modification

This amendment addresses a question from industry regarding the solicitation.

• Performance Work Statement (PWS) Section B, Service Task 2: Clarifies that trimming will be required in conjunction with mowing services and will not be a standalone requirement. Offerors should not price standalone trimming events.

• PWS Section B, Service Task 3: States that bulk refuse receptacles for trash and litter removal will be provided on-site by the Government for contractor use.

• PWS Section A.5.d: Confirms that the Site Safety and Health Officer (SSHO) may be the same as the working supervisor or crew lead, provided all EM 385-1-1 requirements are met.

• PWS Section B, Equipment 2.b and Service Task 1: Clarifies that the contractor is responsible for reporting any damage or vandalism prior to commencing mowing. Damage found thereafter that was not previously reported will be assumed to be caused by the contractor's operation and will be repaired, replaced, or deducted from the invoice.

• PWS Section A.7: Reaffirms that the Contractor's Project Manager and Quality Control Personnel must be physically present for the pre-work conference; virtual attendance is not permitted.

• Solicitation, Block 10: Clarifies that the acquisition is set aside for small businesses, but not specifically for service-disabled veteran owned small businesses or women-owned small businesses.

• Quantities (West Hill Dam Park Grounds and Dike and Gauging Station): Quantities remain unchanged. Mowing will be performed as necessary and upon coordination with the Technical Point of Contact, and payment will be for actual services performed, not to exceed the maximum indicated in the Bid Schedule and PWS.

• The closing date for offers remains April 6, 2026, at 2:00 PM Eastern.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment to Solicitation W912WJ26QA068, originally dated March 23, 2026, provides responses to industry questions and revises the Performance Work Statement (PWS).

Key changes include:

• Response to Question 1: Trimming will be required in conjunction with mowing services and will not be a standalone requirement.

• Response to Question 2: Bulk receptacles for refuse disposal are located on-site and available for contractor use.

• Response to Question 3: The Site Safety and Health Officer (SSHO) may be dual-hatted as the working supervisor or crew lead, provided all requirements are met.

• Response to Question 4: The contractor is responsible for surveying the area and reporting any damage or vandalism prior to commencing work. Damage found thereafter will be assumed to be caused by the contractor's operation and will require repair or deduction from payment.

• Response to Question 5: The Contractor's Project Manager and Quality Control Personnel must be physically present for the pre-work conference; virtual attendance is not permitted.

• Response to Question 6: The solicitation is set aside for small businesses, not specifically for service-disabled veteran-owned small businesses or women-owned small businesses.

• The Performance Work Statement (PWS) has been revised.

• Addendum to 52.212-1 and Addendum to Evaluation have been modified.

• The proposal submission deadline has been extended to April 6, 2026, at 2:00 PM Eastern.

• Vendors are responsible for ensuring their quote submission meets all requirements to avoid being deemed non-responsive.

• The mandatory solicitation survey must be completed and returned with quotes.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotations (RFQ) for Grounds Maintenance Services at West Hill Dam in Uxbridge, MA, and Wolf Hill Dike and Sutton St. Gage Station in Northbridge, MA. The U.S. Army Corps of Engineers is procuring these services.

• West Hill Dam/Park: Approximately 9 acres requiring fine lawn mowing, trimming, and grounds cleaning on a weekly basis from May through October.

• Wolf Hill Dike and Sutton St. Gage Station: Approximately 0.25 acres requiring rough mowing, trimming, and grounds cleaning on a bi-weekly basis from May through October.

• Services must be performed in accordance with the Performance Work Statement (PWS).

• Adherence to U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) and all applicable OSHA, federal, state, and local safety and health requirements.

• Preparation and submission of an Accident Prevention Plan (APP), Activity Hazard Analysis (AHA), and Site Safety and Health Officer (SSHO) designation.

• Use of specific equipment types, including rotary mowers with protective devices and appropriate string trimmers.

• No government space or facilities will be provided for equipment storage.

• Period of Performance: Base year from May 1, 2026, to April 30, 2027. Two optional years are available.

  • Option Year 1: May 1, 2027, to April 30, 2028.
  • Option Year 2: May 1, 2028, to November 1, 2028.

• Pricing Arrangement: Firm Fixed Price.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: $9,500,000.00

• Set-Aside: Small Business

• Offer Due Date: April 3, 2026, at 2:00 PM local time.

• Submission Method: Quotes must be submitted via email to the Contract Specialist (Jennifer M. Samela).

• Evaluation Factors: Technical, Price, and Past Performance.

• Site Visit: Vendors are encouraged to attend a site visit. Contact Ronald Woodall to arrange.

• Mandatory Survey: A solicitation survey must be completed and returned with quotes.

• This acquisition is set aside for Small Business.

• Vendors must be registered in the System for Award Management (SAM) with an 'Active' status.

• Previous contract awarded to Brown Point Facility Management Solutions for $34,200.

Form / Attachment / Pricing Sheet

This document contains figures illustrating areas requiring mowing services at the West Hill Dam project. It serves to visually define the scope of work for potential bidders.

• Figure 1: Dam Site Mowing: Depicts areas for "Weekly Fine Lawn Mowing" around the dam site and project office.
• Figure 2: Park/Day Use Area Mowing: Shows areas for "Weekly Fine Lawn Mowing" in the park/day use areas, including near picnic shelters.
• Figure 3: Wolf Hill Road Dike Mowing: Outlines areas for "Bi-Weekly Rough Lawn Mowing" along the Wolfe Hill Road Dike in Northbridge, MA.
• Figure 4: Gaging Station Mowing: Identifies areas for "Bi-Weekly Rough Lawn Mowing" near the Sutton Street Gaging Station in Northbridge, MA.
• Each figure includes a map overlay showing the "West Hill Dam Project Boundary" and the specific mowing areas.

This document is crucial for bidders to understand the physical locations and types of mowing required for the West Hill Dam opportunity. It helps in estimating the effort, equipment, and resources needed to perform the services.

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" that potential bidders must complete and submit with their quote to be considered for the opportunity. It collects essential information about the bidder's company, experience, personnel, and past performance.

• Company Information: Name, SAM CAGE Code, address, POC details, and type of business.
• Experience: Years of experience in the services, years as a prime contractor/subcontractor, and years on Federal Government contracts. It also asks for reasons for any previously failed work.
• Personnel: Minimum and maximum number of employees, whether employees are on payroll, and the number of employees anticipated for this solicitation. Information on subcontractors is also requested.
• Certifications/Licenses: Requires bidders to list relevant certifications (e.g., First Aid/CPR, Competent Person in Fall Protection, Rope Access) or provide a plan for obtaining them. The document notes that submissions with certifications will be rated higher.
• References: Requires details on up to three past contracts, including agency, contract number, value, POC, start/end dates, and a scope of project description. Experience must be within the past three years and similar in size and complexity to the solicitation's scope.
• Statement Certification: A certification by an official that the provided information is accurate and that references are authorized to release information.

Completing this form accurately and thoroughly is mandatory for consideration. The information provided will be used by the Government to evaluate the bidder's capability, experience, and past performance. Failure to provide complete information may impact the evaluation and the ability to be awarded the contract.