GSA Fleet Lease Vehicle Marshalling Services - Helena, MT

Amendment / Modification

This amendment corrects errors found in the original solicitation, the solicitation document, the BPA template, the vendor response document, and the pricing spreadsheet. All other terms and conditions of the original solicitation remain unchanged.

• Solicitation document

• Solicitation

• BPA template

• Vendor response document

• Pricing spreadsheet

• The period of performance has been updated to reflect 06/01/2026 to 05/31/2027.

• No other changes to proposal deadlines, requirements, or evaluation factors are indicated.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish a Blanket Purchase Agreement (BPA) for marshalling services in Helena, MT, supporting the General Services Administration's Fleet Program Office. The services encompass receipt, inspection, preparation, and assignment/termination of government-owned or leased vehicles.

• Marshalling services for government-owned or leased vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• The Service Contract Act applies, with DOL Wage Determination 2015-6031, Rev. # 3.

• The estimated annual volume is 220 vehicles.

• The BPA will have a 12-month base period (June 1, 2026 – May 31, 2027) and three 12-month option periods.

• The facility must be located within 20 miles of 1301 E 6th Ave, Helena, MT 59601.

• Questions Deadline: February 19, 2026, 5 PM Eastern (email only).

• Proposal Deadline: March 9, 2026, 5 PM Eastern (email only).

• Pre-Proposal Conference: February 18, 11:00 am Eastern Standard Time (via Google Meet). RSVP by February 17, 12:00 pm Eastern Standard Time.

• Submission Method: Email to allison.wiede-brown@gsa.gov with specified subject lines.

• Evaluation: BPAs will be issued based on best value, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and subsequent site visits. Prices must be fair and reasonable.

• This solicitation is 100% set-aside for small business under NAICS 811111.

• The small business size standard is $9M.

• Offerors must be registered in SAM.gov.

• Offerors self-certify they are not suspended, debarred, or otherwise ineligible.

• This announcement is the only solicitation; no written solicitation will be issued.

• Amendments will be available on beta.SAM.gov.

• A BPA is a streamlined method for acquiring services on an as-needed basis, not a contract.

Form / Attachment / Pricing Sheet

This document is a corrected price spreadsheet associated with Solicitation No. 47QMCA26Q0026. It provides a detailed breakdown of line items for vehicle-related services, intended for bidders to input their pricing.

• Line Item No.: Sequential numbering for each service.
• Description: Specific service being priced (e.g., New Vehicle Delivery Acceptance, Releasing Vehicle to GSA Customer, Telematics Installation, Vehicle Movement, Storage).
• Unit: The unit of measure for the service (e.g., Vehicle, Each, Mile, Day).
• Unit Price: Field for bidders to enter their proposed cost per unit.

This spreadsheet is critical for bidders to accurately price their proposed services according to the requirements outlined in the solicitation. Bidders must complete this sheet with their unit prices for each line item to be considered responsive. The posted date of this corrected spreadsheet is February 12, 2026.

Blanket Purchase Agreement (BPA)

This document outlines the terms and conditions for a single-award Blanket Purchase Agreement (BPA) established under FAR 13.303. The BPA is for on-site marshalling services, to be furnished by the Supplier (Name of Company TBD) as ordered by the Contracting Officer or an authorized representative.

• Services: On-site marshalling services.

• Performance Location: Helena, MT.

• Statement of Work: Incorporated by reference, dated February 2, 2026.

• Pricing: As detailed in the attached Schedule of Services, dated TBD.

• Period of Performance: Effective upon acceptance, with an estimated start date based on award. Includes a 12-month base period and three 12-month option periods.

  • Base Period: June 1, 2026 – May 31, 2027
  • Option Period 1: June 1, 2027 – May 31, 2028
  • Option Period 2: June 1, 2028 – May 31, 2029
  • Option Period 3: June 1, 2029 – May 31, 2030

• Purchase Limitation: Individual purchases shall not exceed $500,000.

• Orders: May be placed telephonically, in person, or via government order forms (SF1449, OF347, GSA300, etc.). Orders must include BPA number, order number, date, line items, quantities, and prices.

• Invoicing: Monthly basis (or more frequent if agreed). Invoices must include order number and be submitted to the COR for review/approval before submission to the GSA Finance Office via the Invoice Processing Platform (IPP).

• Payment: Accepted via Electronic Funds Transfer-System for Award Management.

• Not specified in this document.

• Attachments: The agreement incorporates several attachments, including BPA Clauses, Statement of Work, Marshalling Deliverables, Pricing Spreadsheet, DOL Wage Determination, IT Security Procedural Guide, and Vendor Response Document.

• Service Contract Reporting: Required via SAM.gov for contracts with an estimated value of $500,000 or greater.

• CPARS: Contractor performance evaluations will be submitted electronically in CPARS.

• Price Adjustments: Allowable for Vehicle Movement CLINs upon request and CO approval, based on factors like fuel prices and labor costs.

• Cancellation: Either party may cancel with 30 days written notice. Cancellation does not affect ongoing orders.

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template outlining the terms and conditions for providing on-site marshalling services. It establishes the framework for future orders under this agreement.

• Description of Agreement: Supplier agrees to furnish on-site marshalling services as per an incorporated Statement of Work (SOW).
• Performance Location: Within 20 miles of 1301 E 6th Ave, Helena, MT 59601.
• Period of Performance: Effective upon acceptance, with a 12-month base period (June 1, 2026 – May 31, 2027) and three 12-month option periods.
• Extent of Obligation: Government is obligated only to the extent of authorized purchases.
• Pricing: As per the attached Schedule of Services.
• Purchase Limitation: Individual purchases not to exceed $500,000.
• Authorized Users: GSA Contracting Officers.
• Placing Orders: Orders can be placed telephonically, in person, or via government order forms, and must include specific details like BPA number, order number, date, line items, quantities, and prices.
• Invoices: Must be submitted monthly to the Contracting Officer's Representative (COR) for approval before submission to the GSA Finance Office via the Invoice Processing Platform (IPP).
• Method of Payment: Electronic Funds Transfer (EFT).
• Cancellation: Either party may cancel with written notice; cancellation takes effect 30 days after receipt.

This document defines the fundamental terms under which marshalling services will be procured. Bidders should review the SOW, deliverables, pricing, and performance period to assess their ability and interest in fulfilling the requirements. It also details the ordering, invoicing, and payment processes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish Blanket Purchase Agreements (BPAs) for marshalling services in Helena, MT. The services include receipt, inspection, preparation, assignment/termination of new, exchange, or reassignment for Government-owned or leased vehicles. The BPA will be effective for 48 months.

• Marshalling services for Government vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• Offerors must be the owner or legal lessee of a facility located within 20 miles of 1301 E 6th Ave, Helena, MT 59601.

• The BPA will be effective for 48 months.

• The annual estimate for the number of vehicles to be marshalled is 220.

• The Service Contract Act applies.

• Questions Deadline: February 19, 2026, 5 PM Eastern (email only to allison.wiede-brown@gsa.gov with subject "QUESTIONS FOR 47QMCA26Q0026").

• Pre-Quotation Conference: Wednesday, February 18, 11:00 am Eastern Standard Time (via Google Meet). RSVP by Tuesday, February 17, 12:00 pm Eastern Standard Time.

• Quote Deadline: March 9, 2026, 5 PM Eastern (email to allison.wiede-brown@gsa.gov with subject "QUOTE FOR 47QMCA26Q0026").

• Submission Requirements: Offerors must complete and return the attached Vendor Response Document and provide pricing in the attached Schedule of Services (Microsoft Excel format).

• Evaluation: BPAs will be issued on the basis of best value, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and subsequent site visits. Prices must be fair and reasonable.

• This solicitation is 100% set-aside for small business under NAICS 811111.

• The small business size standard is $9M.

• Preference for establishing BPAs will be given to small businesses.

• Offerors must self-certify they are not suspended, debarred, or otherwise ineligible.

• Offerors must be registered in SAM.gov.

• This announcement constitutes the only solicitation; no written solicitation will be issued.

• Solicitation documents are available for download at https://sam.gov/.

• A BPA is a streamlined method for acquiring services on an as-needed basis and is not a contract.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet intended for bidders to provide cost proposals for various vehicle-related services. It outlines specific line items that correspond to tasks described in the Statement of Work (SOW).

• Line Item No.: Identifies specific services.
• Description: Details the service, often referencing SOW sections (e.g., 'New Vehicle Delivery Acceptance', 'Releasing Vehicle to GSA Customer', 'Telematics Installation', 'Vehicle Movement', 'Storage').
• Unit: Specifies the unit of measure for the service (e.g., 'Vehicle', 'Each', 'Mile', 'Day').
• Unit Price: A field for bidders to enter their proposed cost per unit.

Bidders must use this spreadsheet to input their pricing for each enumerated service. This is a critical component for proposal submission, as it directly informs the cost evaluation of the bid. The line items cover a range of vehicle lifecycle management tasks, from delivery and release to specialized services like telematics installation and vehicle movement, as well as storage.

Solicitation / RFP / RFQ

This document is a vendor response form for Solicitation # 47QMCA26Q0026, likely related to a Blanket Purchase Agreement (BPA). It requires contractors to provide detailed information about their company, key personnel, payment and remittance addresses, and authorized negotiators.

• Contractor Information: Company Name, Address, Telephone, Email, UEI.
• Contact Information: Details for BPA administration, COR correspondence, and authorized negotiators.
• Remittance Address: Specifies the preferred electronic funds transfer (EFT) method and provides a fallback for check payments.
• Place of Performance: Requires listing all locations for performance, including owner/manager details and delivery hours for new vehicles.
• Services Offered: Confirmation (Y/N) for Marshalling Support Services, General Support Services, and Custodial Preparation Services.
• SAM Registration: Confirmation of current SAM registration and up-to-date annual representations and certifications (FAR 52.212-3).
• Facility Information: Details on security measures for parking areas, space for vehicle delivery, surface types, restroom availability, ADA compliance, secure storage for government property, temporary desk space for COR, and internet access capabilities.
• Repair Shops: Description of Mechanical Repair Shop, Body Repair Shop, and Reconditioning Shop capabilities or subcontracting plans.
• Insurance: Confirmation of compliance with vehicular and general public liability insurance requirements (Bodily Injury: $500,000/$500,000; Property Damage: $50,000/$300,000 aggregate) and workers' compensation.

This document appears to be a form to be completed and submitted by vendors as part of their quotation or proposal in response to the solicitation. Specific evaluation criteria are not detailed within this form itself but would be found in the main solicitation document.

Vendors must complete all sections of this form accurately. If not registered in SAM or if representations/certifications are not current, a completed copy of FAR 52.212-3 must be submitted with the quotation.

Other / Unclassified

This document is Revision 7 of the "IT Security Procedural Guide: Access Control (AC), CIO-IT Security-01-07," dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) IT systems and information.

This document outlines the GSA's policies, procedures, and requirements for access control, which are critical for any vendor or contractor working with GSA systems or data. It details specific controls (AC-01 through AC-22) that must be implemented, including requirements for:

• Account Management: Defining account types, assigning managers, specifying authorized users, and managing account lifecycles.
• Access Enforcement: Ensuring approved authorizations for logical access.
• Information Flow Control: Managing how information moves within and between systems.
• Separation of Duties and Least Privilege: Implementing controls to prevent fraud and limit access to only necessary functions.
• Remote and Wireless Access: Establishing security requirements for accessing GSA systems remotely or via wireless networks.
• Mobile Device Security: Configuring and authorizing the use of mobile devices.
• External System Use: Governing the use of external systems for GSA data.
• Information Sharing and Publicly Accessible Content: Defining policies for sharing information and making content publicly available.

Vendors and contractors involved in GSA IT projects must understand and adhere to these access control requirements as part of their contractual obligations.

Wage Determination

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations performing contract work in the specified area.

Montana Counties of Broadwater, Jefferson, Lewis and Clark.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits are provided, including rates for regular hours and those covered by Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) to contracts subject to the Service Contract Act.
• Vacation and Holidays: Outlines the minimum paid vacation and holiday requirements for employees.
• Hazardous Pay Differential: Specifies an 8% differential for positions involving high-hazard work with ordnance, explosives, and incendiary materials, and a 4% differential for lower-hazard proximity work.
• Uniform Allowance: Details requirements for providing uniforms or reimbursement for their cost and maintenance.
• Conformance Process: Explains the procedure for classifying and determining wage rates for service employees not listed in the wage determination.

This wage determination is critical for contractors bidding on Service Contract Act-covered opportunities in the specified geographic area. It establishes the minimum labor costs that must be factored into proposals to ensure compliance with federal regulations.

Form / Attachment / Pricing Sheet

This document contains standard contract clauses and terms and conditions applicable to commercial products and commercial services acquisitions. It outlines the "Instructions to Offerors" and "Terms and Conditions" that will govern the contract.

• 52.212-1 Instructions to Offerors: Details requirements for offer submission, including solicitation number, offeror information, UEI, evaluation factors, representations and certifications, and agreement with solicitation terms. It also covers the period for offer acceptance (60 calendar days), late submissions, contract award procedures (no discussions anticipated, but reserved right), and debriefing information.
• 52.212-4 Terms and Conditions: Covers definitions, inspection/acceptance, assignment of rights, changes, disputes, excusable delays, invoicing, patent indemnity, payment terms (including prompt payment, discounts, overpayments, and interest), and final decisions.
• GSAR Clauses: Lists additional clauses applicable to GSA acquisitions, including restriction on advertising, contract terms and conditions for commercial items, examination of records, notice, federal/state/local taxes, and authorized deviations.

This document is critical for bidders as it defines the procedural and contractual framework for submitting an offer and for the subsequent performance of the contract if awarded. Bidders must carefully review these instructions and terms to ensure their offers comply with all requirements and to understand their rights and obligations throughout the contract lifecycle. Key areas to note include offer submission content, deadlines, acceptance period, and the terms governing payment, disputes, and potential delays.

Statement of Work (SOW)

To provide customer-centric vehicle marshalling services for the U.S. General Services Administration (GSA) Office of Fleet Management, utilizing industry best practices.

This contract covers support services for marshalling new and existing Federal government vehicles. Key activities include:

• Inspecting and accepting new vehicles, including damage-in-transit reporting and pre-delivery inspections.

• Managing license plates and GSA Fleet Services Cards (issuance and removal).

• Preparing and releasing vehicles to GSA customers, including cleaning and providing necessary documentation.

• Receiving and preparing used vehicles for release.

• Installing, managing, and removing 3rd party telematics and other tracking/communication devices.

• Fueling internal combustion engine vehicles and charging electric vehicles.

• Transporting vehicles (standard and non-standard) within specified mileage limits.

• The estimated number of vehicles to be marshalled annually is 200.

• Work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

• Contractor must be available to accept and release vehicles from/to GSA agency customers for a minimum of 30 hours a week.

• Contractor must assign a program manager as the primary point of contact.

• Use of GSA's eTools within GSAFleet.gov is mandatory for various functions including vehicle delivery scans, DIT reporting, and inventory management.

• Contractor must obtain a GSA Affiliated Customer Account (GACA).

• Adherence to GSA's policies regarding sensitive items, conflict of interest, and use of GSA Star Mark.

• IT security requirements include secure web applications and HTTPS-only connections.

• Contractor must provide secured storage for Government Furnished Property (GFP).

• Facility requirements include ownership or lease of the facility, sufficient space for vehicle handling, secure parking, free Wi-Fi, and compliance with ADA.

• Timely performance and submission of deliverables are essential.

• A summary of performance requirements is available in attached Tables 1 and 2.

• Deliverables must be prepared and submitted according to media, content, and schedule described in the SOW.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for marshalling services, which involve the acceptance, preparation, and release of vehicles.

• New Vehicle Delivery Acceptance: Accept, inspect, and sign for GSA vehicles within three (3) business days of delivery, including post-delivery inspection and reporting.

• License Plate and Fleet Services Card Management: Receive, inventory, secure, and manage license plates and GSA Fleet services cards. This includes removing and returning these items when requested.

• Vehicle Release to GSA Customer: Manage customer scheduling, vehicle pick-up, and inspection for vehicles being released to customers.

• Receiving Used Vehicle: Manage customer scheduling, vehicle drop-off, inspection, and documentation for used vehicles.

• Preparation of Used Vehicle: Prepare used vehicles for release to new customers within three (3) business days of vehicle delivery.

• 3rd Party Device Management: Install, replace, or remove telematics devices and other tracking/communication equipment, maintaining an inventory of these devices.

• Fueling and Charging: Add a minimum of three (3) gallons of fuel to internal combustion engine vehicles, coordinating with GSA. For electric vehicles, charge to a maximum 100-mile range, coordinating with GSA for distances over 100 miles.

• Vehicle Movement: Relocate vehicles within specified business days for distances up to 50 miles or greater, with the Contractor responsible for fuel, charging, and toll costs.

• Vehicle acceptance and inspection: Within three (3) business days.

• Vehicle preparation for release: Within three (3) business days of delivery.

• Vehicle movement (within 25 miles): Within two (2) business days.

• Vehicle movement (25-50 miles or >50 miles): Within five (5) business days.

Not explicitly stated in this document, but services involve GSA vehicles and potentially customer pick-up/delivery.

• Invoicing for marshalling services must be submitted in GSA format on a monthly basis.
• Contractor is responsible for fuel, charging, and toll costs for vehicle movement.