GSA Fleet Lease Vehicle Marshalling Services - McAlester, OK

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template outlining the terms and conditions for on-site marshalling services. It establishes the framework for future orders placed by the Government.

• Agreement Description: Supplier agrees to furnish on-site marshalling services as ordered, within 20 miles of McAlester, OK.
• Period of Performance: Includes a 12-month base period (June 1, 2026 – May 31, 2027) and three 12-month option periods (through May 31, 2030).
• Extent of Obligation: Government is obligated only to the extent of authorized purchases.
• Pricing: Based on an attached Schedule of Services (dated TBD).
• Purchase Limitation: Individual purchases not to exceed $500,000.
• Order Placement: Orders can be placed telephonically, in person, or via government order forms (SF1449, OF347, GSA300, etc.).
• Invoicing: Monthly frequency required, with submission to the COR for approval before processing through the Treasury's Invoice Processing Platform (IPP).
• Method of Payment: Electronic Funds Transfer (EFT) via the System for Award Management.
• Cancellation: Either party may cancel with 30 days written notice.
• Attachments: Incorporates BPA Clauses, Statement of Work, Marshalling Deliverables, Pricing Spreadsheet, DOL Wage Determination, IT Security Procedural Guide, and Vendor Response Document.

This document defines the contractual terms for providing marshalling services. Potential bidders should review the attached Statement of Work, Marshalling Deliverables, and Pricing Spreadsheet to understand the specific service requirements, performance expectations, and cost structure. The acknowledgement section requires supplier information for acceptance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide customer-centric vehicle marshalling services for the U.S. General Services Administration (GSA) Office of Fleet Management, leveraging industry best practices.

This contract covers support services for marshalling new and existing Federal government vehicles. Key activities include:

• Inspecting and accepting new Federal government vehicles.
• Installing 3rd party telematics/communication devices.
• Selling used Federal government vehicles.
• Transporting Federal government vehicles as needed.
• Managing license plates and GSA Fleet Services Cards.
• Preparing used vehicles for release to new customers.
• Fueling and charging vehicles.
• Performing vehicle movement within specified distances.
• Managing sensitive items found in vehicles.

The estimated annual volume is 200 vehicles. The contractor must provide a program manager as the primary point of contact.

• Work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

• The contractor must be available to accept and release vehicles from/to GSA agency customers for a minimum of 30 hours a week.

• Inventory Management: Utilize eTools in GSAFleet.gov for various functions including vehicle delivery scan, damage reporting, telematics installation, and vehicle accountability.

• Vehicle Types: Services cover all operable or inoperable Federal government vehicle types and weights, including various classes and alternative fuels.

• Data Security: Internet accessible vendor web applications must be secure, using FIPS-approved algorithms and FIPS 140-2 validated encryption modules. HTTPS-only connections are required.

• Government Furnished Property (GFP): The contractor is responsible for managing, securing, and reporting on GFP, including government-owned vehicles, license plates, and telematics devices.

• Facility Requirements: The contractor must own or lease a facility with adequate space for vehicle handling, secure parking, Wi-Fi internet access, and compliance with ADA standards.

• Prohibitions: Contractors are prohibited from using government vehicles or GSA Fleet Services Cards for personal or business use. Immediate family members of GSA employees are prohibited from working on the contract.

• Timely performance and submission of deliverables are essential.

• Specific performance requirements are detailed in Table 1: Performance Requirement Summary.

• Damage-in-Transit (DIT) must be reported within 24 hours of receipt.

• New vehicle preparation and electronic load of data must be completed within three (3) business days of acceptance.

• Applicable documents include GSAFleet.gov guidance, telematics installation guides, and PDI guidelines.

• Pricing details are provided in Table 2: Pricing - Marshalling Services.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish Blanket Purchase Agreements (BPAs) for marshalling services in McAlester, OK. The services include receipt, inspection, preparation, assignment/termination of new, exchange, or reassignment for Government-owned or leased vehicles. The BPA will be effective for 48 months.

• Marshalling services as detailed in the attached Statement of Work (SOW).

• The annual estimate is for 360 vehicles.

• Offerors must be the owner or legal lessee of a facility within 20 miles of 1 C Tree Rd Building 4, McAlester, OK 74501.

• Contract type: Blanket Purchase Agreement (BPA).

• Period of Performance: 48 months.

• Estimated Value: Not explicitly stated, but the small business size standard is $9M.

• Submission Deadline: March 9, 2026, 5 PM Eastern.

• Submission Method: Email to allison.wiede-brown@gsa.gov with the subject line "QUOTE FOR 47QMCA26Q0028".

• Required Documents: Completed Vendor Response Document and Pricing (Microsoft Excel format).

• Evaluation: BPAs will be issued on the basis of best value, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and a site visit. Prices must be fair and reasonable.

• Questions Deadline: February 19, 2026, 5 PM Eastern. Submit via email to allison.wiede-brown@gsa.gov.

• Pre-Quotation Conference: February 18, 11:00 am Eastern Standard Time via Google Meet. RSVP by February 17, 12:00 pm Eastern.

• This solicitation is 100% set-aside for small business under NAICS 811111 (Small Business size standard $9M).

• Offerors must self-certify they are not suspended, debarred, or ineligible.

• Offerors must be registered in SAM.gov.

• Preference for establishing BPAs will be given to small businesses.

• The Service Contract Act applies; DOL Wage Determination 2015-5333, Rev. # 29 applies.

• This solicitation is comprised of: Statement of Work, Format and Submission of Proposal, Basis of Award, Clauses and BPA Template, and Additional Information for Offerors.

• This is a streamlined method for acquiring services on an as-needed basis; it is not a contract.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet intended for bidders to provide unit prices for various vehicle-related services. It outlines specific line items that correspond to sections within the Statement of Work (SOW).

• Line Item No.: Numerical identifier for each service.
• Description: Details the specific service (e.g., New Vehicle Delivery Acceptance, Telematics Installation, Vehicle Movement, Storage).
• Unit: The unit of measure for the service (e.g., Vehicle, Each, Mile, Day).
• Unit Price: Field for the bidder to enter their proposed price per unit.

Bidders must use this spreadsheet to input their pricing for each listed service. This information will be a critical component of their proposal submission and will likely be used in the evaluation and award of the contract. It directly translates the SOW requirements into cost proposals.

Form / Attachment / Pricing Sheet

This document is a vendor response form for Solicitation # 47QMCA26Q0026, likely related to a Blanket Purchase Agreement (BPA) for vehicle services. It requires bidders to provide detailed information about their company, key personnel, payment and remittance addresses, authorized negotiators, and places of performance.

• Contractor Information: Basic company details including name, address, phone, email, and UEI.
• Contact Information: Details for BPA administration, COR correspondence, and authorized negotiators.
• Payment Information: Preferred electronic funds transfer (EFT) and check remittance address.
• Place of Performance: Locations for service delivery, including hours for vehicle acceptance.
• Services Offered: Confirmation of availability for Marshalling Support, General Support, and Custodial Preparation Services.
• SAM Registration: Status of SAM registration and current representations and certifications.
• Facility Information: Details on security, space, surface type, restrooms, ADA compliance, storage, workspace, internet access, and descriptions of mechanical, body, and reconditioning repair shops.
• Insurance: Confirmation of compliance with vehicular and general public liability insurance requirements.

This form is critical for bidders to complete accurately as it gathers essential information required for the government to evaluate their capability and compliance with the solicitation's requirements. It directly impacts proposal preparation by outlining the specific data points needed for submission, particularly concerning facility capabilities, insurance, and registration status.

Forms / Attachments / Pricing Sheets

This document contains standard contract clauses and terms and conditions applicable to commercial products and commercial services acquisitions. It outlines instructions for offerors, contract terms, and conditions.

• 52.212-1 Instructions to Offerors: Details requirements for offer submission, including solicitation number, offeror information, UEI, evaluation factors, representations and certifications, and statement of agreement with terms. It also covers the period for offer acceptance (60 days), late submissions, contract award procedures (no discussions anticipated, but reserved right), and post-award debriefings.
• 52.212-4 Terms and Conditions: Incorporates definitions, inspection/acceptance procedures, assignment of rights, changes, disputes, excusable delays, invoicing, patent indemnity, and payment terms (including prompt payment, discounts, overpayments, and interest on late payments).
• GSAR 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisitions: Incorporates by reference agency-specific clauses relevant to GSA acquisitions of commercial products and services, including clauses on restriction on advertising, examination of records, notice, taxes, and authorized deviations.

This document is crucial for understanding the procedural requirements for submitting an offer, the terms and conditions that will govern any resulting contract, and specific clauses applicable to GSA acquisitions. Bidders must ensure their offers comply with the submission instructions and that they understand the contractual obligations outlined in the terms and conditions.

Other / Unclassified

This document is Revision 7 of the "IT Security Procedural Guide: Access Control (AC), CIO-IT Security-01-07," dated February 10, 2025. It provides detailed guidance on implementing access control policies and procedures for General Services Administration (GSA) IT systems and data, aligning with NIST SP 800-53 and GSA Order CIO 2100.1.

While not a solicitation, this document is highly relevant for bidders and contractors working with GSA. It outlines the specific security requirements and standards for access control that GSA systems must adhere to. Understanding these requirements is crucial for any vendor proposing or providing IT services to GSA, as it defines the security posture and operational expectations for systems they may interact with or manage. The document details controls related to user identification, authentication, authorization, least privilege, separation of duties, remote access, wireless access, and mobile device security, among others. Compliance with these access control measures is likely a prerequisite for any GSA IT contract.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in a specific geographic area.

• Area: Oklahoma Counties of Choctaw, Haskell, Latimer, McCurtain, Pittsburg, Pushmataha.
• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates for regular contracts and those covered by Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) to covered contracts.
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Conformance Process: Details the procedure for requesting additional classifications and wage rates not listed in the determination.

This wage determination is crucial for bidders responding to solicitations that require compliance with the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals for contracts performed in the specified Oklahoma counties. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for Marshalling Services, detailing the tasks and performance standards for managing GSA vehicles.

• New Vehicle Delivery Acceptance: Accept, inspect, and sign for GSA vehicles within three (3) business days of delivery, including post-delivery inspection and reporting.

• License Plate and Fleet Services Card Management: Receive, inventory, secure, and manage license plates and GSA Fleet Services cards. This includes removal and return of these items when requested.

• Vehicle Release and Receipt: Manage scheduling, pick-up, inspection, and documentation for both releasing used vehicles and receiving new vehicles.

• 3rd Party Device Management: Install, replace, remove, and maintain an inventory of telematics devices and other tracking/communication equipment.

• Fueling and Charging: Add a minimum of three (3) gallons of fuel to internal combustion engine vehicles at the local prevailing rate. For electric vehicles, charging is provided up to a 100-mile range, with coordination for longer distances.

• Vehicle Movement: Relocate vehicles within specified mileage limits (25 miles, 25-50 miles, or >50 miles) within business days of a written request. Fuel, charging, and toll costs are the contractor's responsibility.

• Vehicle acceptance and preparation for release: within three (3) business days.

• Vehicle movement: within two (2) business days for <25 miles, and within five (5) business days for >25 miles.

• Fueling: minimum of three (3) gallons added.

• Not explicitly stated in this document, but implied to be at or near the Contractor's facility and locations requiring vehicle movement.

• Coordination with GSA is required for specific tasks, including vehicle release, longer-distance EV charging, and vehicle movement.

• Invoicing for services is to be submitted in GSA format on a monthly basis.