GSA Fleet Lease Vehicle Marshalling Services Flagstaff, AZ

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide customer-centric marshalling services for Federal government vehicles, leveraging industry best practices to maximize returns on vehicles sold and reduce logistical costs.

• Marshalling of new and existing Federal government vehicles.

• Installation of 3rd party telematics/communication devices.

• Transportation of Federal government vehicles.

• Estimated annual volume: 60,000 vehicles marshalled, with approximately 30,000 sold.

• Services required across the U.S., including territories, and worldwide.

• New Vehicle Delivery Inspection and Acceptance: Inspect, accept, scan into GSA's inventory tool (GSAFleet.gov), and document any damage.

• Vehicle Preparation: Perform pre-delivery inspections (PDIs), prepare vehicles for new customers, ensure proper fluid levels and tire pressure.

• License Plate and GSA Fleet Services Card Management: Match, inventory, install, and reconcile license plates and GSA Fleet Services cards.

• Vehicle Release to Customer: Clean vehicles, provide keys and documentation, and complete the electronic Vehicle Accountability Form (eVAF).

• Receiving Used Vehicles: Inspect for damage, document condition, and sign eVAF.

• Telematics and Device Management: Install, remove, or replace government-provided telematics and other tracking devices.

• Fueling and Charging: Verify fuel levels; coordinate for minimum fuel addition for internal combustion engines; charge electric vehicles to a specified level.

• Vehicle Movement: Relocate vehicles via driving or carrier service, including optional services for longer distances, door-to-door delivery, and ocean freight transportation.

• Notary Services: Optional service provided upon request.

• Timely performance and submission of deliverables are essential.

• Specific performance requirements are detailed in Table 2.

• Deliverables must be prepared and submitted according to media, content, and schedule described in the SOW.

• Contractor must be open Monday-Friday, 8:00 a.m. to 5:00 p.m.

• Must be available to accept/release vehicles at least 30 hours per week.

• Contractor must own or legally lease the facility where performance occurs.

• Facility requirements are detailed in Table 1.

• Contractor must obtain a GSA Affiliated Customer Account (GACA).

• Must utilize eTools in GSAFleet.gov for inventory management and reporting.

• Contractor is responsible for safeguarding government-furnished property (GFP), including vehicles, license plates, and fleet cards.

• Prohibitions on personal use of government vehicles and GSA Fleet Services cards.

• Adherence to IT security protocols (HTTPS, MFA, FIPS standards).

• Notification required for sensitive items left in vehicles.

Other / Unclassified

This document is the "IT Security Procedural Guide: Access Control (AC) CIO-IT Security-01-07, Revision 7," dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) IT systems and information.

While not a solicitation, this document outlines the security requirements and standards that GSA adheres to regarding access control. Potential bidders or contractors working with GSA IT systems should be aware of these procedural guidelines, as they inform the security expectations and compliance requirements for systems and data. Understanding these standards can help bidders propose solutions that align with GSA's security posture and operational requirements. The document details various access control controls (AC-01 through AC-22), their applicability, and implementation guidance, which may be relevant for understanding the security environment of GSA opportunities.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish a Blanket Purchase Agreement (BPA) for auction and marshalling services in Guam. These services support the General Services Administration's Fleet Program Office and include receipt, inspection, preparation, and assignment/termination of government-owned or leased vehicles.

• The BPA will cover auction and marshalling services for vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• The Service Contract Act applies.

• The annual estimated number of vehicles to be marshalled is 650.

• The BPA will have a 12-month base period and three 12-month option periods.

  • Base Period: June 1, 2026 – May 31, 2027
  • Option Period 1: June 1, 2027 – May 31, 2028
  • Option Period 2: June 1, 2028 – May 31, 2029
  • Option Period 3: June 1, 2029 – May 31, 2030

• NAICS Code: 811111

• Small Business Size Standard: $9M

• Applicable DOL Wage Determination: 2015-5465 REV 29

• Pre-Proposal Conference: Tuesday, March 3, 2026, 11:00 am Central Time (via Google Meet). RSVP required by Monday, March 2, 3:00 pm Central Time.

• Questions Deadline: March 9, 2026, 3:00 pm Central Time. Submit via email to jeffrey.whelpley@gsa.gov with subject line "QUESTIONS FOR 47QMCA26R0031".

• Proposal Submission Deadline: March 17, 2026, 3:00 pm Central Daylight Time. Submit via email to jeffrey.whelpley@gsa.gov with subject line "Proposal FOR 47QMCA26R0031".

• Submission Components: Vendor Response Document and pricing in Microsoft Excel format (Schedule of Services).

• Evaluation: Basis of award is best value, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and site visits. Prices must be fair and reasonable.

• This solicitation is full and open.

• Offerors must be registered in SAM.gov.

• Offerors must self-certify they are not suspended, debarred, or ineligible.

• The vendor must be the owner or legal lessee of the facility at the time of solicitation.

• Solicitation and amendments will only be available electronically at https://sam.gov/.

• A BPA is a streamlined method for acquiring services on an as-needed basis and is not a contract.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet associated with Solicitation No. 47QMCA26R0031. It is intended for bidders to fill in their proposed pricing for various line items related to vehicle delivery, management, and movement services.

• Solicitation Number: 47QMCA26R0031
• Contractor Name: Placeholder for bidder to insert.
• Facility Location: Placeholder for bidder to insert.
• Fixed Rate of Escalation for Option Periods: Placeholder for bidder to insert.
• Line Items: Details 21 distinct line items, including:
  • New Vehicle Delivery Acceptance
  • Releasing Vehicle to GSA Customer
  • Receiving Used Vehicle
  • Vehicle Movement (various types and distances)
  • Telematics and Tracking Devices
  • Fueling and Charging
  • Notary Services
  • Storage
• Units: Specifies units for pricing (e.g., Vehicle, Each, Mile, Day).
• Unit Price: Column for bidders to enter their proposed pricing.

This spreadsheet is critical for bidders to provide their cost proposals. Bidders must accurately complete the 'Contractor Name,' 'Facility Location,' 'Fixed Rate of Escalation,' and 'Unit Price' fields for each relevant line item to comply with the solicitation's pricing requirements.

Form / Attachment

This document is a "Vendor Response Document" template for Solicitation # 47QMCA26R0031. Its purpose is to collect essential administrative, operational, and compliance information from potential bidders in a structured format.

• Contractor Information: Company details, UEI.
• Contact Information: Designated contacts for Blanket Purchase Agreement (BPA) administration, key personnel for the Contracting Officer’s Representative (COR), and an authorized negotiator.
• Payment Information: Remittance address for Government checks, noting the preference for Electronic Funds Transfer (EFT).
• Place of Performance: Details on all locations to be utilized, including hours for accepting vehicle deliveries.
• SAM Registration: Confirmation of current SAM registration and annual representations/certifications, or provision of FAR 52.212-3.
• Vehicle Capacity: Required marshalling and storage capacity.
• Facility Information: A checklist and description of requirements for parking security, delivery space, hard surfaces, restrooms, ADA compliance, secured storage for Government Furnished Equipment (GFE), and internet access capabilities.
• Insurance Requirements: Acknowledgment of meeting specific vehicular and general public liability insurance limits (e.g., $500,000 per person/$500,000 per occurrence for bodily injury; $50,000 per accident/$300,000 aggregate for property damage) and workers' compensation.

This form is a mandatory component of the quotation submission for Solicitation # 47QMCA26R0031. Bidders must complete all sections accurately to provide the government with required information for evaluation. It outlines specific facility, insurance, and registration requirements that vendors must meet and attest to, directly impacting their ability to comply with the solicitation's terms.

Solicitation / RFP / RFQ

This document outlines the standard instructions for offerors responding to solicitations for commercial products and commercial services. It details the required components of an offer, the period for acceptance, and procedures for late submissions, modifications, withdrawals, and debriefings.

Offers must include:

• Solicitation number

• Offeror's name, address, and telephone number

• Offeror's Unique Entity Identifier (UEI) and EFT indicator

• Information necessary for evaluation as per 52.212-2 or the solicitation

• Completed representations and certifications (excluding those via SAM)

• A statement of agreement with all terms, conditions, and provisions.

• Offers must be held firm for 60 calendar days from the receipt date, unless otherwise specified.

• Offers must be submitted by the exact time specified in the solicitation.

• Late offers are generally not considered unless received before award and acceptance would not unduly delay acquisition.

• The Government intends to evaluate offers and award without discussions, but reserves the right to conduct discussions if necessary.

• The Government may reject any or all offers, accept other than the lowest offer, and waive informalities.

• Post-award debriefings may be provided, including information on evaluation factors, ratings, ranking, rationale for award, and make/model of products for commercial acquisitions.

Not explicitly detailed in this section, but offerors must provide required certifications and statements of agreement.

• This document incorporates by reference FAR 52.212-4, "Terms and Conditions-Commercial Products and Commercial Services," which details inspection/acceptance, assignment, changes, disputes, excusable delays, invoicing, patent indemnity, payment terms, risk of loss, taxes, termination clauses (convenience and cause), title, warranty, limitation of liability, compliance with laws, order of precedence, and unauthorized obligations.
• It also incorporates other FAR and GSAR clauses by reference, including those related to options to extend services/term, insurance, and authorized deviations.

Other / Unclassified

This document is a template for a single-award Blanket Purchase Agreement (BPA) issued by the U.S. General Services Administration (GSA). It outlines the standard terms and conditions that will govern the BPA for marshalling services, to be established with a selected supplier. It details contractual obligations, performance periods, pricing, ordering procedures, and administrative requirements.

This template provides potential bidders with a clear understanding of the contractual framework and expectations should they be awarded a BPA. Key details include:

• Scope of Services: Marshalling services as defined in an incorporated Statement of Work (SOW) dated February 17, 2026.
• Period of Performance: A 12-month base period from June 1, 2026, to May 31, 2027, with four subsequent 12-month option periods, potentially extending the agreement through May 31, 2030.
• Purchase Limitation: Individual purchases under the BPA are limited to a maximum of $500,000.
• Pricing: Based on an attached Schedule of Services. Price adjustments will occur automatically at the exercise of option periods based on an agreed fixed escalation rate. Additional price adjustments for Vehicle Movement CLINs require Contracting Officer (CO) approval.
• Ordering Procedures: Orders can be placed telephonically, in person, or via government order forms (SF1449, OF347, GSA300).
• Invoicing: Invoices for services must be submitted monthly (or more frequently by agreement) to the COR for approval, then through the Department of Treasury's Invoice Processing Platform (IPP) web portal.
• Cancellation: Either the Government or the Supplier may cancel the BPA with 30 days' written notice; however, ongoing orders will continue until completion.
• Reporting Requirements: The BPA is subject to FAR 52.204-15 Service Contract Reporting (for contracts valued at $500,000 or greater) and Contractor Performance Assessment Reporting System (CPARS) evaluations.
• Incorporated Attachments: The agreement references several key attachments, including Clauses, the Statement of Work, Priced Schedule of Services, DOL Wage Determination, IT Security Procedural Guide, and a Vendor Response Document.