H141--Building Energy Maintenance Services Base+4

SOL #: 36C26026Q0209Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

260-NETWORK CONTRACT OFFICE 20 (36C260)

VANCOUVER, WA, 98661, United States

Place of Performance

Spokane, Washington

NAICS

Plumbing (238220)

PSC

Quality Control Services: Refrigeration, Air Conditioning, And Air Circulating Equipment (H141)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/8a6f306e45584ae98134716816351506/view

Timeline

Posted

Jan 29, 2026

Last Updated

Feb 24, 2026

Submission Deadline

Feb 12, 2026, 8:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Mann-Grandstaff VA Medical Center in Spokane, WA, is soliciting proposals for Building Energy Maintenance Services. This is a Combined Synopsis/Solicitation (RFQ) for a Firm-Fixed-Price contract, designated as a Total Small Business Set-Aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million size standard. Offers are due by February 12, 2026.

Scope of Work

The contractor will provide comprehensive building energy maintenance services, including:

All labor, ancillary materials, software, and test equipment for control system maintenance.
Calibration, tuning, preventive maintenance, inspection, and testing of HVAC control systems.
Correction of HVAC and DDC system deficiencies, with critical issues addressed within 4-24 hours and others within 3-10 days.
Remote technical assistance and system analysis for VAMC Spokane HVAC personnel.
Prompt retrieval and restoration of Schneider Electric Intelligent Automation (I/A) system components.
Updating building graphics and system software as needed.
Archiving software, firmware, and as-built documentation.
Providing 24/7 online technical assistance.
Utilizing only NEW PARTS for repairs.
Contractor employees will require escorted access; no background investigation is required.

Contract Details

Contract Type: Firm-Fixed-Price
Period of Performance: A base year (March 1, 2026 - February 28, 2027) plus four (4) one-year option periods.
Set-Aside: Total Small Business Set-Aside (FAR 19.5)
NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
Small Business Size Standard: $19 Million
Place of Performance: Department of Veterans Affairs Mann-Grandstaff Memorial VAMC, Spokane, Washington.

Submission & Evaluation

Questions Due: February 4, 2026, 12:00 PM Pacific Time. Questions must be emailed to Sangmi.Kim@va.gov and Dennis.Einarson@va.gov, with "Solicitation 36C26026Q0209" in the subject line.
Offers Due: February 12, 2026, 12:00 PM Pacific Time. Offers must be submitted via email to Sangmi.Kim@va.gov and Dennis.Einarson@va.gov, with "Solicitation 36C26026Q0209" in the subject line.
Evaluation Factors: Technical Capabilities, Past Performance, and Price.
Award Basis: Best value to the Government.
Requirements: Offerors must have an active registration in the System for Award Management (SAM.gov).

Additional Notes

A Wage Determination (No. 2015-5537, Revision No. 27) for Spokane and Stevens Counties, WA, is applicable and crucial for labor cost calculations under the Service Contract Act.
Offerors are responsible for reviewing the full solicitation and monitoring SAM.gov for any amendments. Direct contact with VA Medical Center representatives regarding this solicitation is prohibited.