H141--Building Energy Maintenance Services Base+4

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding solicitation 36C26026Q0209, specifically addressing details about equipment, response times, parts, and historical data.

• Master Controllers & DDC Panels: The government provided a list of buildings and locations with their current topologies (LON, BacNet, Mcrosmrt) to help estimate pricing for software and firmware maintenance.
• Service Call Volume: The average monthly volume for "Emergency" calls is estimated at 6, and for "Routine" calls is estimated at 25. CLIN 0002 is a pre-priced CLIN of $40K for emergency services or supplies.
• Pneumatic Systems: Approximately 10% of the system remains pneumatic.
• Onsite Workspace: Contractors must be able to respond to onsite emergency services 24/7/365; an on-call/mobile model is acceptable.
• Parts Inventory: No Government-Furnished Equipment (GFE) parts inventory is available. Contractors are responsible for stocking all necessary new parts, including specific Schneider Electric Intelligent Automation (I/A) components, from Day 1.
• Repair History: Contractors will develop and maintain their own equipment repair and upgrade history; historical data from previous contracts will not be provided in a machine-readable format.

This amendment clarifies requirements related to equipment counts, service call volumes, parts availability, and data management, which may impact bidder proposals and pricing strategies. Bidders must acknowledge this amendment as per the instructions in Box 11.

Wage Determination

This document is a Wage Determination (No. 2015-5537, Revision No. 27) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Washington Counties of Spokane and Stevens.

• Applicability: This wage determination applies to contracts covered by the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupations, their corresponding wage rates, and required fringe benefits.
• Fringe Benefits: Required fringe benefits are listed separately and follow the occupational listings.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) are included, outlining contractor obligations and minimum wage requirements for 2025.
• Conformance Process: Details are provided on the process for conforming unlisted classifications to the wage determination, including requirements for bidders and contractors.

This wage determination is crucial for bidders to accurately calculate labor costs for their proposals. Understanding the minimum wage rates and fringe benefits for all applicable occupations is essential for developing a compliant and competitive bid.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Building Energy Maintenance Services at the Department of Veterans Affairs, Mann-Grandstaff VA Medical Center in Spokane, WA. The requirement is for a contractor to provide building energy maintenance services in accordance with the provided Statement of Work (SOW).

• Provide all labor, ancillary materials, software, and test equipment for control system maintenance services.

• Services include calibration, tuning, preventive maintenance, inspection, and testing of HVAC control systems.

• Correct HVAC and DDC system deficiencies based on criticality (life safety, infection control, critical care areas within 4-24 hours; others within 3-10 days).

• Provide remote technical assistance and system analysis for VAMC Spokane HVAC personnel.

• Ensure prompt retrieval and restoration of Schneider Electric Intelligent Automation (I/A) system components.

• Update building graphics and system software as needed.

• Archive software, firmware, and as-built documentation.

• Provide online technical assistance 24/7.

• Use only NEW PARTS for repairs.

• Contractor employees require intermittent access and will be escorted; no background investigation required.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Base year (03/01/2026 - 02/28/2027) plus four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but NAICS code 238220 has a small business size standard of $19M.

• Offers must be submitted via email to Sangmi.Kim@va.gov and Dennis.Einarson@va.gov.

• Response Deadline: February 12, 2026, 12:00 PM Pacific Time.

• Questions Deadline: February 4, 2026, 12:00 PM Pacific Time (email to Sangmi.Kim@va.gov and Dennis.Einarson@va.gov).

• Evaluation Factors: Technical Capabilities, Past Performance, and Price.

• Award will be made to the responsible offeror whose proposal represents the best value to the Government.

• This solicitation is a Total Small Business Set-Aside.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Small Business Size Standard: $19 Million.

• Offerors must have an active registration in the System for Award Management (SAM.gov).

• Offerors are responsible for monitoring SAM.gov for amendments.

• Contact with VA Medical Center representatives to discuss the solicitation is prohibited.

• The solicitation document (attached) contains detailed requirements, terms, conditions, provisions, submittal instructions, and evaluation procedures.