H165--Annual Medical Gas-Testing Certification

Amendment / Modification

This amendment addresses questions received regarding Solicitation 36C26226Q0387 for Annual Medical Gas Testing and Annual Master Alarm Testing.

• Question Responses: Provides specific counts of outlets, valves, and alarm signals for the Main building, Bldg 8 ACC, and Dental building.

• Deadline Extension: The deadline for all questions is extended to March 9, 2026, at 1:00 PM MST. The deadline for offers is extended to March 16, 2026, at 1:00 PM MST.

• Submission Instructions: Offers must be submitted via email to Felicia Simpson, Contract Specialist, at Felicia.Simpson@va.gov.

• Required Clause: Contractors must sign clause 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) on page 30 of the solicitation.

• Questions Deadline: Extended.

• Offers Deadline: Extended.

• Submission Method: Specified as email.

• Required Documentation: All documentation under Section E and all amendments are required.

Offerors must acknowledge receipt of this amendment. Failure to provide required documentation and acknowledge all amendments will result in the offer not being accepted or evaluated. The deadlines for questions and offers have been extended.

Solicitation / RFP / RFQ

This solicitation seeks offers for Annual Medical Gas testing and certification, and Annual Master Alarm testing services at the Phoenix VA Medical Center. The contract will have a one-year base period with four one-year options.

• Annual 100% testing and certification of Medical Gas systems (Oxygen, Medical Air, Vacuum, Waste Anesthesia, Nitrous Oxide) for all outlets in specified buildings.

• Annual testing of Medical Center Master Alarm Panels at three specified locations.

• Compliance with NFPA 99C standards and Engineering Policy Memorandum No. FS/138-1027.

• Contractor personnel must be NFPA 99C Medical Gas Certifier trained and provide current certificates of qualification.

• Provide an updated Medical Gas Campus Overview book within 30 days of the initial site visit.

• Perform specific tests including flow rate, particulate matter, purity, static pressure, and leak detection.

• Ensure Medical Air compressors conform to grade "N" standards.

• Provide electronic reports within 10 working days, including a discrepancy list with proposed corrections.

• Contractor personnel must complete VA TMS training course (VA20939) annually.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period 04-01-2026 to 03-31-2027, with four option periods extending to 03-31-2031.

• NAICS Code: 541380 - Testing Laboratories and Services.

• Estimated Value: Not explicitly stated, but Block 9 indicates $19 Million.

• Offers are due by March 16, 2026, 1:00 PM MST, submitted via email to Felicia.Simpson@va.gov.

• All questions are due by March 9, 2026, 1:00 PM MST.

• Evaluation will be based on a Best Value determination, considering Technical Approach, Experience, Required Documents, and Price. Lowest Price Technically Acceptable (LPTA) will not be used.

• Key submission requirements include a technical approach narrative, proof of NFPA 99C certification, past performance details (last three years), subcontractor information (if applicable), verification of VA Form 10091 and W-9 submission, SAM registration, and signed VAAR 852.219-75/-76 certifications.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-73 and 52.219-27.

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) is required, with 50% of the contract amount for services to be performed by the SDVOSB prime or similarly situated SDVOSB subcontractors.

• The solicitation incorporates numerous FAR and VAAR clauses, including those related to labor standards, payment, and security prohibitions.

• Invoices are to be submitted electronically via the Tungsten-Network System.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the Vendor File Request Form used by the VA's Financial Services Center (FSC). Its purpose is to collect essential payment data from vendors to establish or update their records for processing electronic payments, in accordance with federal regulations.

• Request Type: New Vendor registration or updating an existing vendor record.
• VA Facility Information: Details about the VA station submitting the form.
• Payee/Vendor Information: Includes vendor name, address, Taxpayer Identification Number (TIN) or Social Security Number (SSN), Unique Entity Identifier (UEI) if registered in SAM.gov, EFT Indicator, and NPI for medical providers.
• EFT/ACH Information: Current bank name, routing number, and account number for direct deposit of payments.
• Authorized Representative: Information and signature of the individual authorized to represent the vendor.

Vendors seeking to do business with the VA or who need to update their payment information must complete and submit this form. It is crucial for receiving timely payments. New vendors must register and ensure their information matches SAM.gov. Existing vendors with banking changes must update their information via SAM.gov, but may still need to use this form for other updates. Failure to provide accurate information or match SAM.gov data can delay payment processing.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about a vendor. It is likely used for registration, onboarding, or updating vendor profiles within a government system, such as the VA database mentioned.

• Requester and Service Information: Fields for the requesting entity and the service being provided.
• Vendor Identification: Name, Tax Identification Number (TIN/SSN), and contact information (address, phone, email).
• Payment and Contract Details: Payment street address, account number, existing contract information (including contract number, beginning/expiration dates, FOB, and prompt payment discount), and 1099 indicator.
• Business Classification: Business Type (Small, Large, Outside VA, Other Entities) and Socioeconomic Group (e.g., Small Disadvantaged Business, Woman-Owned Small Business, Hubzone, etc.).
• Purchase Card Acceptance: Indicates if the vendor accepts purchase cards.
• Registration Status: DUN and Bradstreet Number and Central Contractor Registration (CCR) status.
• Mandatory Checks: References to external sites (epl.arnet.gov and exclusions.oig.hhs.gov) for final checks on vendor eligibility and status.

Vendors responding to opportunities that require this form must complete it accurately. It gathers critical information for vendor setup and compliance, including business type, socioeconomic status, and required registrations (DUNS, CCR). Failure to complete mandatory fields or meet registration requirements could lead to administrative action or prevent a vendor from being considered.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by entities and individuals to provide their correct Taxpayer Identification Number (TIN) to a requester who is required to file an information return with the IRS. This form is essential for vendors to provide their TIN to the government agency issuing the contract or payment, ensuring accurate tax reporting and avoiding backup withholding.

• Part I: Taxpayer Identification Number (TIN): Requires the entry of a Social Security Number (SSN) for individuals or an Employer Identification Number (EIN) for entities. It also includes fields for business name/disregarded entity name and federal tax classification.
• Part II: Certification: The individual or entity certifies that the TIN provided is correct, that they are not subject to backup withholding (or are exempt), and that they are a U.S. citizen or other U.S. person.
• Instructions: The document includes detailed instructions on how to complete each section, definitions of U.S. persons, explanations of backup withholding and FATCA reporting, and guidance on what name and number to provide based on the entity or individual type.

Bidders must complete and submit this form accurately to be eligible for contract awards and to receive payments without interruption or penalties. Failure to provide a correct TIN or to complete the certification properly can lead to backup withholding of payments and potential disqualification from opportunities. This form is a standard requirement for most government contracting and payment processes.

Solicitation / RFP / RFQ

This solicitation is for "Annual Medical Gas-Testing Certification" and "Annual Master Alarm testing" services. The services are to be performed at the Phoenix VA Medical Center.

• Annual Medical Gas testing and certification.

• Annual Master Alarm testing.

• Place of Performance: Phoenix VA Medical Center, 650 East Indian School Road, Phoenix AZ 85012.

• Response Date/Time/Zone: 02-27-2026 10:00 MOUNTAIN TIME, DENVER, USA.

• The contracting office is NCO 22, Department of Veterans Affairs, Mesa Annex, 4135 S. Power Rd #103 RM 116, Mesa, AZ 85212.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Solicitation Number: 36C26226Q0387

• Product Service Code: H165

• NAICS Code: 541380

• Contact Person: Felicia Simpson (Contracting Officer), Felicia.Simpson@va.gov

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes. The Department of Veterans Affairs (VA), Phoenix VA Health Care System, has a requirement for Annual Medical Gas testing and certification, and Annual Master Alarm testing. This announcement is not a solicitation and does not obligate the government to award a contract. It aims to identify potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSBs), Veteran Owned Small Businesses (VOSBs), 8(a), HubZone, and other Small Businesses capable of providing these services.

• Annual testing and certification of Medical Gas systems (Oxygen, Medical Air, Vacuum, Waste Anesthesia, Nitrous Oxide).

• Annual testing of Master Alarm systems.

• Testing and certification must comply with Engineering Policy Memorandum No. FS/138-1027 and NFPA standards.

• Testing includes 100% of outlets at the Phoenix VA Medical Center (Building 1), Community Living Center (Building 16), Ambulatory Care Center (Building 8), and Dental Clinic (Building 29).

• Contractor must have completed NFPA 99C Medical Gas Certifier training and provide current certificates.

• Initial visit requires an accurate inventory of Medical Gas outlets and submission of a Medical Gas Campus Overview book within 30 days.

• Specific flow rate requirements for Oxygen, Medical Air, Nitrous Oxide, Surgical outlets, and Medical Vacuum outlets.

• Testing for suspended particulate at each outlet (except Medical Vacuum).

• NAICS Code: 541380 (Professional and Technical Certifications and Testing Services), with an estimated size standard of $19 Million.

• Set-Aside: The VA is mandated to consider a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). However, if SDVOSB responses are inadequate, an alternate set-aside or full and open competition may be considered.

• No sub-contracting opportunities are anticipated.

• Interested businesses must submit a capability statement addressing their qualifications and ability to perform the work.

• Required submission information includes: company name, address, point of contact, phone, fax, email, DUNS number, Cage Code, Tax ID Number, and type of small business.

• All offerors must be registered in SAM.gov and have completed ORCA.

• SDVOSBs/VOSBs must also be registered in the SBA-DSBS.

• Submissions must be sent via email to Felicia.Simpson@va.gov, marked Attn: Felicia Simpson, Contract Specialist.

• Response Deadline: February 25, 2026, 10:00 AM Mountain Time (Denver, USA).

• The government will not reimburse costs associated with responding to this announcement.

• This notice does not commit the government to issuing a solicitation or awarding a contract.