H165--Nuclear Medical Physicist and MRSE Services 36C255-26-AP-0874 Robert J. Dole VAMC, Wichita, KS 67218
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 15, is soliciting proposals for Nuclear Medical Physicist and Magnetic Resonance Safety Expert (MRSE) Services at the Robert J. Dole VA Medical Center in Wichita, KS. This is a Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract with an estimated value of $19 Million. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by January 23, 2026, at 10:00 AM CT.
Scope of Work
The contractor will provide comprehensive medical physicist testing and performance monitoring for diagnostic imaging equipment, including x-ray, nuclear medicine, PET/CT, MRI, and ultrasound systems. Key services include:
- Conducting annual inspections and post-repair/modification testing to ensure compliance with Federal, State, and JCAHO regulations.
- Providing MRSE services, including guidance on MR equipment safety, developing local safety rules, and assisting with MRI protocols.
- Documenting all tests and submitting formal reports within specified timelines.
- Offering telephone support for radiation safety matters.
- Reviewing imaging protocols and quality assurance programs.
- Performing shielding design calculations and surveys.
- Assisting in the investigation of patient overexposures and radiation safety deviations.
Contract & Timeline
- Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP) task orders.
- Period of Performance: Five (5) years, consisting of five twelve-month ordering periods, from February 1, 2026, to January 31, 2031.
- Estimated Value: $19 Million.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be registered as an SDVOSB in SAM.
- Quotes Due: January 23, 2026, at 10:00 AM CT.
- Questions Due: January 16, 2026, at 10:00 AM CT.
- Published: January 20, 2026.
Submission & Evaluation
Quotes must be submitted electronically to lisa.buchanan1@va.gov. Required documents include a signed SF-1449, a completed Price Schedule, and an Acknowledgement of Amendments. Offerors must ensure their representations and certifications are complete in SAM. Evaluation criteria include Price, Technical Capability, and Past Performance.
Additional Notes
Bidders must comply with the U.S. Department of Labor Service Contract Act (SCA) wage determination for Sedgwick County, Kansas (Wage Determination Number: 2015-5341, Revision 31, dated 12/02/2025). Additionally, contractors must adhere to updated VA information and information system security/privacy language as outlined in VA Handbook 6500.6 Appendix B and the updated Appendix C (VA Notice 24-12, April 22, 2024), which details stringent security and privacy obligations for handling VA information and systems.