TVHS Diesel Fuel Testing Base +4

Solicitation / RFP / RFQ

This Request for Quote (RFQ) seeks proposals for the annual cleaning of five diesel fuel tanks at the Tennessee Valley Healthcare System (TVHS) Nashville Campus. The objective is to improve and maintain the efficiency of the fuel used in the facility's boilers and generators.

• Annual cleaning of five diesel fuel storage tanks.

• Fuel quality testing to meet ASTM D975 Specifications for #2 diesel fuel.

• Sample analysis and results provided no later than 30 days after testing.

• Daily travel to the site until completion of the fuel testing (completion timeframe is 2 days).

• Weekly verbal communication with the Contracting Officer's Representative (COR).

• Upon completion, a walk-through with the COR to verify agreement completion.

• Contract Type: Firm-Fixed-Price Purchase Order.

• Period of Performance:

  • Base: January 30, 2026 - January 29, 2027
  • Option Year One: January 30, 2027 - January 29, 2028
  • Option Year Two: January 30, 2028 - January 29, 2029
  • Option Year Three: January 30, 2029 - January 29, 2030
  • Option Year Four: January 30, 2030 - January 29, 2031

• Quotes are due by January 28, 2025, 12:00pm CST.

• Quotes must be emailed to Adrian.king@va.gov with the subject line: "36C24926Q0083 QUOTE/your company name".

• Comparative evaluations of quotes will be performed based on FAR 13.106-2(b)(3) Best Value, considering price and other factors.

• Questions are due by January 26, 2026, 2:00pm CST, emailed to Adrian.king@va.gov with the subject line: "36C24926Q0083 QUESTIONS/your company name".

• This requirement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors.

• Contractors claiming SDVOSB status must be verified in the SBA Small Business Search.

• All offerors must be registered in SBA DSBS and SAM.

• The last fuel test was completed on 5/29/2025.

Solicitation / RFP / RFQ

This is a presolicitation notice for an anticipated Request for Quotation (RFQ) for annual diesel fuel testing services. The Department of Veterans Affairs (VA) Network Contracting Office 9 is seeking to procure these services to improve and maintain the efficiency of fuel used in boilers and generators at the Tennessee Valley Healthcare System (TVHS) Nashville Campus.

• Annual testing of 5 diesel fuel storage tanks (one 1,000-gallon, three 16,000-gallon, and one 20,000-gallon).

• Testing must meet ASTM D975 Specifications for #2 diesel fuel.

• Contractor shall take samples for analysis and provide results no later than 30 days after testing.

• Services to be performed during normal business hours (0700-1530, Monday-Friday), excluding holidays.

• The completion timeframe for the testing is 2 days, with potential for daily travel until completion.

• Contractor personnel must adhere to all VA Health Care System regulations, including smoke-free policies.

• Place of Performance: TVHS Nashville Campus, 1310 24th Ave South, Nashville, TN 37212.

• The last test was completed on 5/29/2025.

• The RFQ is anticipated to be issued on or about 01/20/2026.

• Response Date/Time/Zone: 01-28-2026 12:00 CENTRAL TIME, CHICAGO, USA.

• Contractor will fill out vendor forms upon arrival and departure.

• Weekly verbal communication with the COR is required.

• A final walk-through with the COR is required upon completion.

• This requirement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• NAICS Code: 562910 Remediation Services.

• SBA Size Standard: $25 Million.

• Limitations on Subcontracting: Offerors agree not to pay more than 50% of the contract amount to subcontractors that are not similarly situated entities.

• The document references an attached Statement of Work (SOW) for detailed engineering services.

• The contracting office is located at Department of Veterans Affairs, Network Contracting Office 9 (90C), 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN 37129.

• Point of Contact: Aye A. A. King, adrian.king@va.gov, (615) 225-2990.