H266--Environmental Monitoring, Testing and Incubation VISN1 (VA-26-00020314)

Amendment / Modification

• The due date for responses has been extended.

• Response Date/Time/Zone: Extended to 05-04-2026 12:00 PM Eastern Time, New York, USA.

• Bidders now have until May 4, 2026, at 12:00 PM EST to submit their responses.

Amendment / Modification

This amendment extends the response deadline and provides facility addresses for the Environmental Monitoring, Testing, and Incubation services.

• New Response Date: April 29, 2026, at 12:00 PM Eastern Time.

• Pricing Guidance: Pricing should be submitted on a per-item basis rather than a complete per-facility basis, as not all services are required at each location.

• Response Date/Time/Zone: Updated to 04-29-2026 12PM EASTERN TIME, NEW YORK, USA.

• Description: Updated to include pricing guidance and a list of facility addresses.

• The deadline for proposal submissions has been extended to April 29, 2026.

• Bidders must adjust their pricing strategy to a per-item basis as instructed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for environmental testing, incubation, and certification services for all VISN 1 pharmacy locations. The Department of Veterans Affairs is seeking a 5-year Blanket Purchase Agreement (BPA) to ensure compliance with VA pharmacy policy and USP 797/800 clean room regulations.

• Testing and Certification: Services include semi-annual and as-needed certification of Primary Engineering Controls (PECs) such as biological safety cabinets (BSCs), laminar airflow workstations (LAFWs), compounding aseptic containment isolators (CACIs), and compounding aseptic isolators (CAIs). This also covers sterile clean rooms used for Compounded Sterile Preparations (CSPs).

• Specific Tests: Requirements include viable and non-viable particle counts, HEPA filter integrity testing, airflow testing (velocity, exchange rate, pressure differential), air pattern analysis, and microbiological air and surface monitoring.

• Hazardous Drug Residue Testing: Semiannual environmental wipe sampling for hazardous drug surface residue is required.

• Personnel Competency: Services may include assessment and documentation of compounding personnel competency, including gowning/garbing observation, Gloved Fingertip (GFT), and Media Fill Tests (MFT).

• Reporting: Comprehensive written reports are required for all certifications and testing, including findings, recommendations, and test data.

• Contract Type: 5-year Blanket Purchase Agreement (BPA).

• Period of Performance: Starts 15 calendar days from date of award and extends for five (5) years.

• Submission Deadline: April 22, 2026, 12:00 PM Eastern Time.

• Submission Method: Email to jerry.choinski@va.gov.

• Evaluation Criteria: Award will be made to the Small Business (SB) quoter with the lowest price, demonstrating full capability to supply all line-item requirements.

• Quote Requirements: Must include solicitation number, time of receipt, quoter's name/address/phone, technical description, warranty terms, price, "Remit to" address, completed representations and certifications (FAR 52.212-3), acknowledgment of amendments, and a statement of agreement with terms and conditions.

• Set-Aside: 100% Small Business (SB) set-aside.

• NAICS Code: 541380 (Testing Laboratories), with a small business size standard of $19.0 million.

• Certifications: Bidders must provide NSF 49 certified technician credentials, CETA National Board of Testing (CNBT) certification for supervisors/project managers, and AIHA accredited laboratory certification for viable sampling analysis.

• This solicitation is issued as an RFQ (Request for Quotation).

• The full text of FAR provisions and clauses are incorporated by reference.

• Bidders must include a statement accepting or detailing exceptions to the solicitation's terms and conditions.

• References for at least 3 similar jobs at hospital facilities (one being a VA Medical Center) are required.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet template containing line item details for an environmental services contract. It appears to be a template for itemizing services, potentially for pricing proposals or tracking contract modifications.

• Sheet: Action Line Item Information: Details specific actions, modifications, and associated identifiers (e.g., V797P-7323A, 36C24921N0003 P00001).
• Sheet: Items: Lists specific services required, such as "Every 6 month room certification (Non-Hazardous)" and "Monthly Surface Sampling (Hazardous)". Each item has a description, unit of measure (EA - Each), and indicates a "Base" contract period.
• Sheet: RefData: Provides reference data for discount types, states, and FOB (Free On Board) terms.
• Sheet: UOMRef: Lists abbreviations for Units of Measure.
• Sheet: NAICS: Lists North American Industry Classification System codes.
• Sheet: PROD_SVC_CODE: Lists Product and Service codes.
• Sheet: SIC_CODE: Lists Standard Industrial Classification codes.

This document provides a detailed breakdown of the specific environmental services that may be required under the contract. Bidders should review the "Items" sheet to understand the scope of services, frequencies, and types (e.g., hazardous vs. non-hazardous) to accurately price their proposals and ensure they can meet the specified requirements. The reference sheets (RefData, UOMRef, NAICS, PROD_SVC_CODE, SIC_CODE) provide context and classification information relevant to the contract.