H312--(MC)FIRE EXTINGUISHER SYSTEM INSPECTIONS & REPAIR STL(VA-26-00035827) 657-26-2-1537-0035

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation.

• Fire Extinguishers: The government has provided a list of fire extinguishers and their manufacture dates for the Jefferson Barracks and John Cochran facilities. Information for other facilities is not available.
• Line Item Information: For specific line items (003AM, 0005, 1003AM, 1005, 2003AM, 2005, 3003AM, 3005, 4003AM, and 4005), vendors are requested to provide their service call rate/hourly rate for unscheduled maintenance. This includes tasks such as replacing torn/missing tags and recharging extinguishers if used.

Vendors should incorporate the provided information on fire extinguishers and the requested service call rates into their quotes for the specified line items.

Solicitation / RFP / RFQ

This solicitation is for Fire Extinguisher Annual Inspection and Service for the St. Louis VA Medical Center and associated CBOC locations. The contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) type with a five-year ordering period, running from approximately February 20, 2026, to February 19, 2031.

• Annual maintenance and inspection of approximately 900 portable fire extinguishers.

• Semi-annual exhaust hood inspections in accordance with NFPA 96.

• Performance of 6-year maintenance and hydrostatic testing as required.

• Identification and reporting of fire extinguisher data, including serviceability and maintenance status.

• Service of fire extinguishers in Government vehicles.

• Provision of new tags for serviced extinguishers.

• Potential for additional sites to be added during the performance period.

• Contract Type: Firm Fixed Price (FFP) IDIQ.

• Period of Performance: Approximately 5 years, starting February 20, 2026, and ending February 19, 2031.

• Estimated Value: Not explicitly stated, but NAICS code 811310 has a size standard of $12.5 Million.

• Offers are due by February 12, 2026, at 9:00 AM CST.

• Questions are due by February 4, 2026, at 10:00 AM CST via email.

• Responses to questions are anticipated by February 6, 2026.

• Offers must be submitted in two parts: a non-price response (technical capability, past performance) and a price response (SF 1449 and price schedule).

• Evaluation factors include Technical Capability, Past Performance, and Price.

• The Government intends to award to the responsible offeror whose offer is most advantageous.

• This acquisition is 100% set-aside for Small Business.

• All quotation preparation costs are the sole responsibility of the quoter.

• Offerors must comply with all terms, conditions, representations, and certifications.

• Past performance information will be reviewed, and the government may seek information from any available source.

• Offerors must submit a completed VA Notice of Limitations on Subcontracting - Certificate of Compliance.

Amendment / Modification

This amendment to Solicitation 36C25526Q0178 provides:

• Answers to vendor questions.

• Updates to the Performance Work Statement (PWS) to include revised photos of the Hood System at Hope Recovery Center.

• Performance Work Statement (PWS)

• The proposal submission deadline remains unchanged and is due by 2/12/26 at 9:00 am CST.

• Contact Person: Lisa A Buchanan at lisa.buchanan1@va.gov.

Other / Unclassified

This document is a Life Safety Inspection Certificate for fire extinguishers at the John Cochran (JC) Division-V facility, dated January 21, 2025. It details the results of an annual inspection, including a summary of serviced, passed, and failed fire extinguishers. A deficiency report lists 36 fire extinguishers that failed inspection due to reasons such as '6 Year Maintenance Due,' 'Hydrotest Due,' 'Leaking,' or 'Discharged.' The document also includes a detailed list of passed inspections with barcode numbers, types, sizes, manufacturers, locations, and last inspection/maintenance dates.

While not a solicitation, this document provides critical information about the current state of fire safety equipment at a specific government facility. Bidders interested in opportunities related to fire safety, maintenance, or equipment procurement for this location should note the identified deficiencies and the types of extinguishers requiring attention. The detailed lists of passed and failed units, along with their locations and maintenance statuses, can inform potential bidders about the scope and nature of services or equipment that may be required in the future.

Amendment / Modification

This amendment provides answers to vendor questions and includes a list of fire extinguishers and their manufacture dates for the Jefferson Barracks and John Cochran facilities. Information for other facilities is not available.

• Provides answers to vendor questions.

• Includes fire extinguisher inventory lists and manufacture dates for specific locations.

• The deadline for quote submission remains unchanged and is due by 2/12/26 at 9:00 am CST.

• The amendment clarifies that vendors should provide their service call rate/hourly rate for unscheduled maintenance, including replacing torn/missing tags and recharging extinguishers if used.

Performance Work Statement (PWS)

To provide annual inspection and service for portable fire extinguishers at the St. Louis Veterans Affairs Health Care System (STLVAHCS) and associated locations.

• Annual Inspection and Maintenance: Perform annual maintenance on approximately 900 portable fire extinguishers in accordance with NFPA 10 standards and manufacturer requirements. This includes 6-year maintenance and/or hydrostatic testing, to be completed in January annually.

• Exhaust Hood Inspection: Conduct semi-annual (every 6 months) exhaust hood inspections at the Jefferson Avenue VA Clinic (Hope Recovery Center) in accordance with NFPA 96. Additional sites may be added.

• Inventory Management: Identify and document all portable fire extinguishers, providing an updated Excel inventory list for each location, including serviceability and maintenance status.

• Service: Service all fire extinguishers in Government vehicles located at VHASTLMHC and listed properties.

• All service technicians must possess required certifications in accordance with NFPA standards.

• Annual maintenance must adhere to NFPA 10 code requirements.

• Exhaust hood inspections must adhere to NFPA 96.

• Deliverables must be submitted within specified timeframes.

• Period: Primarily January of each year, unless otherwise directed by the Contracting Officer (CO). Additional option years may be created.

• Locations: Includes John Cochran Division, Jefferson Barracks Division, Hope Recovery Center, and several CBOCs (St. Clair, St. Charles, North County, Washington), Team #1 and #2 Primary Care Clinics, and Government vehicles. Additional sites may be added.

• Service technicians must be certified.

• Work on Federal holidays or weekends requires CO direction.

• Spares/loaner extinguishers must be provided if equipment is temporarily removed for testing or maintenance.

• Keys, campus maps, and escorts can be provided upon request.

• Contract administration is retained by the VA; only the Contracting Officer can approve changes.

• This is a non-personal services contract.

• Business hours are Monday-Friday, 8:00 a.m. – 4:30 p.m., excluding Federal holidays.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for fire extinguisher and kitchen hood maintenance services.

• Kitchen Hoods: There is one kitchen hood at Hope Recovery Center. Extinguishers at John Cochran and Jefferson Barracks indicate the presence of kitchen hoods at those locations as well. Each kitchen hood requires 2 fusible links, and no cartridge replacement is needed.
• Service Schedule: Kitchen hood inspections can align with extinguisher inspections in July and January (every 6 months). Full 6-month service, including fusible link replacement, is required for kitchen hoods.
• Work Vehicle Extinguishers: Extinguishers on work vehicles (police cars, social worker vehicle, buses) will be available for inspection. Departments will be notified to turn over extinguishers two days prior to scheduled service.
• Hazardous Waste Removal: A fee for hazardous waste removal requires justification and clarification on the specific hazardous material involved.
• Unscheduled Maintenance: Replacement of retired extinguishers is not included in the unscheduled maintenance line item. The government has spares or will purchase new ones as needed. The line items for unscheduled maintenance are for situations like new tags or recharging discharged extinguishers, occurring 3-4 times per year.
• Tagging: Tagging requirements mean marking the month of inspection completion on the tag, not performing monthly inspections.
• Exhaust Hood vs. Suppression System: The requirement is for service every 6 months, including fusible link replacement. Pricing should reflect this semi-annual service for suppression systems and hood cleaning.
• Spares/Loaners: Vendors may swap extinguishers with available units and update the inventory. Original units must be returned after testing/maintenance, ensuring no gaps in fire protection.

These clarifications may impact pricing and understanding of service requirements. Bidders should review their proposals to ensure they align with the clarified scope, particularly regarding the number of kitchen hoods, service frequency, and spare/loaner policies.

Form / Attachment / Pricing Sheet

This document is a Life Safety Inspection Certificate for fire extinguishers at the Dept. of Vet Affairs-Jefferson Barracks. It details the results of an inspection conducted on January 21, 2025.

• Inspection Date: 2025-01-21
• System/Device Type: Fire Extinguisher
• Inspection Cycle: Annually
• Location: Dept. of Vet Affairs-Jefferson Barracks, St. Louis, MO
• Summary of Inspection Results:
  • Total Items: 395
  • Serviced: 395 (100%)
  • Passed: 359 (91%)
  • Failed: 36 (9%)
• Detailed lists of individual fire extinguishers, including barcode, type, size, manufacturer, location, inspection status (passed/failed), last inspected date, last hydro date, and last 6-year service date are provided across multiple pages.
• The "FAILED" section indicates "Hydrotest Due" or "6 Year Maintenance Due" as reasons for failure.
• The "PASSED" sections provide detailed inspection and testing history for each unit.
• A "FUTURE MAINTENANCE SCHEDULE" section outlines upcoming maintenance for various fire extinguishers through 2030.

This document provides critical information about the current state of fire safety equipment at the Jefferson Barracks facility. Bidders responding to opportunities related to fire safety, maintenance, or inspection services should review this document to understand the scope of work, the number and types of devices requiring service, and the specific maintenance needs (e.g., hydrotesting, 6-year maintenance) identified in the inspection. The detailed lists and future maintenance schedule can inform proposal development, resource allocation, and pricing strategies.

Form / Attachment / Pricing Sheet

This document provides the U.S. Department of Labor (USDOL) Service Contract Act (SCA) wage determination applicable to this contract. It is incorporated by reference, meaning its terms have the same effect as if fully included in the solicitation.

• Wage Determination Number: 2015-5075
• Revision Date: 12/3/25
• Location: St. Louis, St. Charles, Franklin County, MO

Bidders must ensure that any service employees performing work under this contract are paid at least the minimum monetary wages and provided the fringe benefits specified in this wage determination. FAR clause 52.222-41, Service Contract Act of 1965, is incorporated by reference. The full text of the wage determination can be accessed electronically via SAM.gov by searching for "Wage Determinations" under "Service Contract Act" and selecting the relevant state and county. The Contracting Officer can also provide a full text copy upon written request.

Solicitation / RFP / RFQ

This solicitation is for Fire Extinguisher Annual Inspection and Service for the St. Louis VA Medical Center and its Community Based Outpatient Clinics (CBOCs). The contract will be a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract with five twelve-month ordering periods.

• Annual maintenance and inspection of portable fire extinguishers (approximately 900 total) in accordance with NFPA 10 standards. This includes performing 6-year maintenance and/or hydrostatic testing as applicable.

• Semi-annual exhaust hood inspection in accordance with NFPA 96 at the Jefferson Avenue VA Clinic (Hope Recover Center).

• Identification of all portable fire extinguishers, providing a data report including serviceability and maintenance status.

• Service of fire extinguishers in Government vehicles.

• Deliverables include an inventory list of fire extinguishers and completed service tickets.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base period from 02-20-2026 to 02-19-2027, with four (4) one-year option periods extending through 01-30-2031.

• The contract is 100% set-aside for Small Business.

• Offers must be submitted via email to lisa.buchanan1@va.gov by 02-12-2026, 9:00 AM CST.

• Questions are due by 2/4/26, 10:00 AM CST.

• Offers must be submitted in two parts: a price response and a non-price response.

• Evaluation factors: Technical Capability, Past Performance, and Price.

• This acquisition is a 100% Small Business set-aside.

• NAICS Code: 811310, Size Standard: $12.5 Million.

• Offerors must hold prices firm for 90 calendar days from the offer due date.

• All quotation preparation costs are the sole responsibility of the quoter.

Form / Attachment / Pricing Sheet

This document provides a detailed list of fire extinguishers, categorized by type, size, and manufacturer. It appears to be an inventory or specification list that may be relevant for procurement or maintenance requirements.

• Types of Extinguishers: Primarily ABC and CO2, with some Water Mist and K Class.
• Sizes: Common sizes include 10 lb, 5 lb, 2.5 lb, 20 lb, 15 lb, and 6 liters.
• Manufacturers: A wide range of manufacturers are listed, including Amerex, Buckeye, Kidde, Ansul, Badger, Sentry, Victory Fire & Gas, First Alert, Strike First, and Pyro Chem.
• Locations: The data is organized by various locations, such as John Cochran, Team#1 Primary, Washington CBOC, North County CBOC, Team #2 Primary Care, Hope Recovery Center, St. clair CBOC, and Jefferson Barracks.

Bidders may need to use this list to understand the specific types, quantities, and brands of fire extinguishers required for the opportunity. It could inform procurement strategies, identify potential supply chain needs, or serve as a basis for pricing if the opportunity involves supplying or servicing these items.