H342--SRVS-SUP Team 1 | New Base + 4 | Fire Alarm Systems Testing and Maintenance | CO: Michelle Bocage; Assn. Date: 01/09/26; EAD: 03/09/26

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C24726Q0308, clarifying details about the scope of work, system coverage, and contract requirements.

• System Coverage: The contract covers full repair/service/maintenance/testing of the CAVHCS Fire Alarm system. While the contract includes work on flow switches, tamper switches, modules, and communication devices with FAP/GCC related to backflows, it explicitly excludes the entire sprinkler systems, extinguishers, sprinklers, fire pumps, and sprinkler system repair/service/maintenance/testing. These excluded items are handled separately.
• Programming: For programming needs or issues requiring Simplex interface, the awarded contractor will coordinate with Johnson Controls, who holds the programming rights for Simplex systems. The Fire Department/CAVHCS will facilitate Johnson Controls' access for programming/repairs.
• Backflow Preventers: Backflow preventers are considered part of the sprinkler system and are tested separately. However, repairs to associated flow switches, tamper switches, modules, or communication devices with FAP/GCC that are attached to a backflow are required under this contract.
• Past Inspection Reports: The VA will not release past inspection reports.
• Fire Pumps & Kitchen Hoods: Fire Pump Annual services are not part of this bid. The number of kitchen hood systems is confirmed as 4.
• Service Frequency: The service frequency for both the fire alarm and sprinkler systems is semi-annual.

The bid due date is April 27, 2026, at 9:00 AM EST. The clarifications confirm the scope of work and explicitly exclude certain services, which may impact a bidder's understanding of the required effort and pricing.

Amendment / Modification

• The solicitation response date has been extended to April 29, 2026, 9:00 A.M. EST.

• Questions received from the site visit have been provided.

• No further questions will be considered.

• Solicitation Number: 36C24726Q0308

• Attached document: "questions and answers"

• The deadline for proposal submissions has been extended to April 29, 2026, 9:00 A.M. EST.

Amendment / Modification

• The solicitation response date has been extended to April 27, 2026, 9:00 A.M. EST.

• Site visit details have been added. The site visit is scheduled for Wednesday, April 22, 2026, at 9:00 a.m. EST.

• All interested parties are required to RSVP to michelle.bocage@va.gov to confirm attendance for the site visit.

• The Point of Contact/Contracting Officers Representative (COR) is Chief Larry Foy, reachable at (334) 725-2837.

• The site address for the visit is: 2400 Hospital Road, Tuskegee, Alabama 36083.

• Solicitation Number: 36C24726Q0308 (originally 36C247Q0305 mentioned in description, but amendment applies to 36C24726Q0308)

• Response Date/Time/Zone

• Site Visit details

• The deadline for proposal submissions has been extended to April 27, 2026.

• A site visit has been scheduled for April 22, 2026, requiring an RSVP.

Statement of Work (SOW)

To provide maintenance, inspection, adjustment, calibration, repair, and/or replacement services for the Fire Alarm Systems across multiple buildings at the Central Alabama Veterans Health Care Systems (CAVHCS) Tuskegee Campus.

• Services: Comprehensive testing, maintenance, and repair of fire alarm systems, including smoke detectors, heat detectors, monitor modules, relay modules, strobe lights, speaker-strobes, and fire panels.

• Equipment Covered: Systems in Buildings 2, 3, 3A, 4, 4A, 5, 13, 14, 15, 65, 68, 83, 88, 90, 93, 120, and 129. Includes 1,050 smoke detectors, 123 heat detectors, and 20 fire panels (Simplex).

• Sprinkler Systems: Maintenance of 6 wet and 11 dry sprinkler systems. Standpipes are also included.

• Other Systems: Maintenance of 3 kitchen hood systems.

• Exclusions: Fire dampers and fire sprinklers are not covered under this contract. Elevator coordination is the responsibility of engineering.

• Tasks: Test each device per NFPA standards, document device locations and status (pass/fail), respond to emergency calls, perform semi-annual inspections, and provide parts and repairs.

• Testing Compliance: All tests and inspections must adhere to the most recent edition of NFPA 72.

• Reporting: Provide a written report on system conditions after each semi-annual inspection.

• Documentation: Log exact location, test results, and voltage readings for all accessible components and devices.

• Location: CAVHCS Tuskegee Campus, 2400 Hospital Rd, Tuskegee AL 36083.

• Period of Performance: One (1) year from April 20, 2026, through April 19, 2027, with four (4) one-year option periods extending through April 19, 2031.

• Emergency Services: 24/7 availability. Response within 4 hours of notification for weekdays, weekends, and holidays. Repairs to be completed within 24 hours.

• Routine Maintenance: Monday-Friday, 8:00 am - 5:00 pm (excluding Federal Holidays).

• Parts & Repairs: Cover normal wear and tear. Excludes vandalism, water damage, construction faults, or wiring issues.

• Personnel: Contractor employees must comply with VA premises rules, regulations, and security policies. Background checks and clearances are required.

• Quality Control: Government will monitor performance through various surveillance methods including direct observation and periodic inspections.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for Fire Alarm Systems Testing and Maintenance services at the Department of Veterans Affairs, Central Alabama Veteran Healthcare System in Tuskegee, Alabama. The solicitation seeks to procure services for the testing and maintenance of fire alarm systems.

• Testing of each fire alarm device in accordance with applicable NFPA codes.

• Maintenance of fire alarm systems.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Period (April 20, 2026 - April 19, 2027) through Option Year 4 (April 20, 2030 - April 19, 2031).

• Response Date/Time/Zone: April 17, 2026, 9:00 am Eastern Time, New York, USA.

• All quotes must be submitted via email to michelle.bocage@va.gov by the response deadline.

• Offers will be evaluated based on Price Only.

• This acquisition is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs and listed in the SBA certification database at the time of offer and award.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, and VA-specific clauses.

• An attached document titled "Fire AlarmPanel SOW" is referenced for further details.