H363--Fire Alarm and Sprinkler (MTI) 635-26-3-5006-0050

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks proposals for comprehensive inspection, testing, troubleshooting, and maintenance services for the fire alarm and fire sprinkler systems at the Oklahoma City VA Health Care System and its associated facilities (Lawton Main 4303, Ft Sill).

• Maintenance, Testing, and Inspection: Services must be performed in accordance with the latest code publications of NFPA 72 and NFPA 25. The contract may require more frequent intervals than stipulated by these codes.

• Monthly Servicing and Troubleshooting: Includes investigating and troubleshooting active trouble codes, supervisory signals, faults, and deficiencies on the main fire panel at OKC VAMC, providing a detailed summary report of findings and root causes.

• Digital Inventory: Maintain a monthly digital inventory of fire panel issues.

• Reporting: Prepare comprehensive summary reports detailing test types, results, and device locations, formatted for The Joint Commission.

• Deficiency Lists and Quotes: Provide detailed deficiency lists with itemized quotes for corrections upon completion of each inspection cycle.

• Compliance: Adherence to OSHA Regulations, VA Directives, and State of Oklahoma Regulations.

• Personnel Requirements: Contractor personnel must be US nationals and undergo PIV badging (cost associated).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year (1-MAY-2026 to 30-APR-2027) with five (5) option years, plus an optional 6-month final extension.

• Locations: OKC VA Medical Center and Lawton Main 4303 (Ft Sill).

• Submission Deadline: April 17, 2026, at 10 AM CST.

• Submission Method: Email responses to orrellius.williams@va.gov.

• Evaluation Factors:

  1. Price
  2. SDVOSB/VOSB status (with Limitations on Subcontracting certificate)
  3. Technical Capability (Proof of relevant experience with Fire Alarm Testing and Inspections)

• Evaluation Approach: Comparative evaluation based on price and other factors, aiming for the best overall value to the Government.

• This acquisition is a Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer.

• Limitations on Subcontracting apply, requiring the SDVOSB prime contractor to perform at least 50% of the contract.

• Vendors must submit a completed SF 1449, page 1, including SAM unique ID number.

• This is a Request for Quote (RFQ), not a Request for Proposal (RFP).

• No variations to unit of issue or quantities will be accepted.

• Contact for questions: Orrellius.williams@va.gov.

Solicitation / RFP / RFQ

This solicitation is for Fire Alarm and Fire Sprinkler System Maintenance, Testing, and Inspection services for the Oklahoma City VA Health Care System and the Lawton Main Outpatient Clinic. The objective is to ensure the proper functioning and compliance of these critical life safety systems.

• Comprehensive inspection, testing, troubleshooting, and maintenance of fire alarm and fire sprinkler systems.

• Services must adhere to the latest code publications of NFPA 72 and NFPA 25.

• Includes recurring inspection, testing, and maintenance at specified intervals (quarterly, semi-annual, annual, and 5-year).

• Monthly servicing and troubleshooting of active trouble codes, supervisory signals, faults, and deficiencies on the main fire panel at OKC VAMC.

• Detailed summary reports, deficiency lists with itemized quotes for corrections, and maintenance schedules are required.

• Contractor personnel must be PIV-badged and US nationals.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year (May 1, 2026 - April 30, 2027) with four option years, totaling five years.

• Estimated Value: $11.5 Million (This appears to be an estimate for the total contract value, not a specific CLIN value).

• Offers are due by April 17, 2026, 13:00 CDT.

• Submission requires a completed SF 1449 (Page 1), completed Price Schedule, and proof of relevant experience.

• Evaluation factors: Price, Technical Capability, and SDVOSB/VOSB consideration (including Limitations on Subcontracting certificate).

• The Government will use a comparative evaluation process, comparing quotations to determine the best benefit.

• Questions from vendors must be received by April 17, 2026, 10:00 AM CST.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• Adherence to Limitations on Subcontracting (LOS) is required, with the prime contractor retaining at least 50% of the contract value.

• The solicitation incorporates numerous FAR and VAAR clauses related to security, labor standards, and small business requirements.

• PIV badging for contractor personnel will incur a cost of $75.00 per person.