H391--Annual Fuel Oil Tank Tightness Testing

SOL #: 36C24726Q0250Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

247-NETWORK CONTRACT OFFICE 7 (36C247)

AUGUSTA, GA, 30904, United States

Place of Performance

Charleston, SC

NAICS

Testing Laboratories and Services (541380)

PSC

Inspection And Laboratory Services (Except Medical/Dental): Fuels, Lubricants, Oils, And Waxes (H391)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/fd5e3aad16b442df9d650c53aa6a0add/view

Timeline

Posted

Jan 29, 2026

Last Updated

Feb 5, 2026

Submission Deadline

Feb 6, 2026, 2:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA) is soliciting proposals for Annual Fuel Oil Tank Tightness Testing services at the Ralph H. Johnson VA Medical Center in Charleston, SC. This is a TOTAL SET-ASIDE for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Proposals are due February 6, 2026, at 9:00 AM EST.

Scope of Work

The contractor will provide supervision, materials, tools, labor, and services for annual fuel oil tank tightness testing for both Above Ground Storage Tanks (AST) and Below Ground Storage Tanks (UST). Key requirements include:

Performing Veeder Root Operability Checks and necessary repairs.
Conducting SPCC/Tank Inspections.
Testing AST and UST for tank tightness.
Conditioning fuel oil in AST and UST, including sending samples to an approved lab and providing documentation within 30 days.
Utilizing Low/No Volatile Organic Compound (VOC) materials.
Minimizing impact and disruption to medical center operations.
Adhering to VA premises rules, regulations, and security procedures.
Ensuring contractor personnel are badged by the RHJ VAMC.
Completing mandatory annual training: "VA Privacy and Information Security Awareness" and "HIPAA Training."

Contract Details

Contract Type: Firm-Fixed-Price.
Performance Period: Base year (April 7, 2026 – April 6, 2027) plus four (4) 1-year option periods.
Estimated Value: Approximately $19 Million.
Place of Performance: Ralph H. Johnson VA Medical Center, Charleston, SC.

Submission & Evaluation

Solicitation Number: 36C24726Q0250.
Offer Due Date: February 6, 2026, 9:00 AM EST.
Questions Due: All vendor questions must be emailed to Don.Grier@va.gov by February 4, 2026, 9:00 AM EST.
Evaluation Criteria: Lowest Price Technically Acceptable (LPTA), based on:
- Factor 1: Technical Capability (proficiency in Veeder-Root systems, fuel oil sampling, independent testing protocols).
- Factor 2: Past Performance (up to three relevant references within the last five years).
- Factor 3: Price (fairness, reasonableness, and completeness).
Submission Requirements: Offerors must submit a signed SF-1449, completed price schedule, documentation for technical factors, and past performance information.

Eligibility / Set-Aside

This acquisition is a TOTAL SET-ASIDE for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be certified and listed in the SBA certification database.

Additional Notes

FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated. VAAR clauses 852.219-73 and 852.219-75 apply regarding SDVOSB set-aside and limitations on subcontracting. Invoices must be submitted electronically via VA's Electronic Invoice Presentment and Payment System.