H391--Annual Fuel Oil Tank Tightness Testing

Amendment / Modification

This amendment to Solicitation 36C24726Q0250 provides the following updates:

• Extension of Solicitation Date: The deadline for proposal submission has been extended. The new due date is February 17, 2026, at 09:00 AM EST.
• Clarification on Storage Tank Sizes: Specific sizes for Aboveground Storage Tanks (ASTs) and Underground Storage Tanks (USTs) are provided to aid offerors in proposal preparation:
  • ASTs: Tank 3 (6000 gallons), Tank 4 (6000 gallons)
  • USTs: Tank 1 (8000 gallons), Tank 2 (10,000 gallons)

• The due date for receipt of offers has been modified.

• Information regarding AST and UST sizes has been added.

• The deadline for proposal submission is now February 17, 2026, at 09:00 AM EST.

• Offerors should consider the provided AST and UST sizes when preparing their proposals.

Amendment / Modification

This amendment clarifies the number of Aboveground Storage Tanks (ASTs) and Underground Storage Tanks (USTs) for the "Annual Fuel Oil Tank Tightness Test" requirement.

• Original Text: "Annual Fuel Oil Tank Tightness test for both Above Ground Storage Tanks (AST) and both below ground storage tanks (UST)."

• Revised Text: "Annual Fuel Oil Tank Tightness test for two (2) Above Ground Storage Tanks (AST) and two (2) Underground Storage Tanks (UST)."

• The description of the "Annual Fuel Oil Tank Tightness Test" requirement has been revised.

• Contractors are reminded to acknowledge receipt of this amendment in their proposal submissions.

• All other terms and conditions of the solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for Annual Fuel Oil Tank Tightness Testing services for both Above Ground Storage Tanks (AST) and Below Ground Storage Tanks (UST) at the Ralph H. Johnson VA Medical Center in Charleston, SC. The contractor will be responsible for providing supervision, materials, tools, labor, and services for these tests.

• Perform Veeder Root Operability Checks and necessary repairs.

• Conduct SPCC/Tank Inspections.

• Test AST and UST for tank tightness.

• Condition fuel oil in AST and UST, including sending samples to an approved lab and providing documentation within 30 days.

• Utilize Low/No Volatile Organic Compound (VOC) materials.

• Minimize impact and disruption to the medical center operations.

• Adhere to VA premises rules, regulations, and security procedures.

• Contractor personnel must be badged by the RHJ VAMC.

• Complete mandatory annual training: "VA Privacy and Information Security Awareness" and "HIPAA Training" (Courses VA10203 and VA 10176).

• Contract Type: Firm-Fixed-Price.

• Performance Period: Base year (April 7, 2026 – April 6, 2027) plus four (4) 1-year option periods.

• Estimated Value: Approximately $19 Million.

• Solicitation Number: 36C24726Q0250.

• Offer Due Date: February 6, 2026, 9:00 AM EST.

• All vendor questions must be emailed to Don.Grier@va.gov by February 4, 2026, 9:00 AM EST.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

  • Factor 1: Technical Capability (demonstrating proficiency in Veeder-Root systems, fuel oil sampling, and independent testing protocols).
  • Factor 2: Past Performance (up to three relevant references within the last five years).
  • Factor 3: Price (fairness, reasonableness, and completeness).

• Offerors must submit a signed SF-1449, completed price schedule, documentation for technical factors, and past performance information.

• This acquisition is a TOTAL SET-ASIDE for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified and listed in the SBA certification database.

• FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached.

• VAAR clauses 852.219-73 and 852.219-75 apply regarding SDVOSB set-aside and limitations on subcontracting.

• Invoices must be submitted electronically via VA's Electronic Invoice Presentment and Payment System.

Solicitation / RFP / RFQ

This solicitation is for Annual Fuel Oil Tank Tightness Testing services to be performed at the Ralph H. Johnson VA Medical Center in Charleston, SC.

• Annual testing of fuel oil tanks.

• Place of Performance: Ralph H. Johnson VA Medical Center, 109 Bee Street, Charleston SC 29401, USA.

• Response Date/Time/Zone: Not specified in the provided text.

• Solicitation Number: 36C24726Q0250

• Not specified in the provided text.

• Contracting Office: Network Contracting Office (NCO) 7, Atlanta GA 30329.

• Contact Person: Don Grier, Contracting Officer.

• Contact Email: Don.Grier@va.gov

• Product Service Code: H391

• NAICS Code: 541380