H912--NFPA 5 Year Sprinkler Testing For VA Palo Alto Health Care System

Solicitation / RFP / RFQ

This document is a solicitation for NFPA 5 Year Sprinkler Testing services for the VA Palo Alto Health Care System. The Product Service Code is H912 and the NAICS Code is 561210.

The core requirement is to perform 5-year sprinkler testing in accordance with NFPA standards for the VA Palo Alto Health Care System.

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

Not explicitly detailed in the provided text, but the Contracting Office is Network Contracting Office (NCO) 21.

This opportunity is set-aside for SDVOSB.

• Solicitation Number: 36C26126Q0335
• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 21
• Contracting Office ZIP Code: 95652
• Point of Contact: Tim Smith, Contract Specialist, Timothy.smith9de3@va.gov, 916-923-4517
• Award Information (for reference, not part of the solicitation itself): Award Number 36C26126P0477, Award Amount $178,000.00, Award Date 03-12-2026, Awardee SCDATACOM, LLC, UEI LDP9B8LHZLA3, Awardee Address 2700 GREGORY ST, STE 180, SAVANNAH, GA 31404.

Form / Attachment / Pricing Sheet

This document is an Inspection, Testing, and Maintenance Cover Sheet for fire sprinkler systems, specifically referencing NFPA 25 as amended by CCR, Title 19. It serves as a summary and tracking document for inspections conducted on various buildings.

• Property Information: Details the building name, address, city, ZIP code, occupancy, construction type, number of stories, and year constructed.
• Contractor Information: Includes the name of the contractor performing the inspection, their address, contact details, and license information.
• Number of System Risers: Indicates the number of risers within the building.
• Forms Included with this Report: Lists the specific fire protection systems inspected (e.g., Automatic Sprinkler System, Standpipe and Hose System, Fire Pump) and the number of forms used for each.
• Inspection Status: Checkboxes for 'Fail' or 'Pass' to indicate the status of each inspected system.
• Notes: References NFPA 25, 2011 Edition and California Code of Regulations, Title 19 for specific requirements.
• Quarterly Inspections Table: Details the inspection, testing, and maintenance performed for each system, including the date, NFPA 25 reference, and pass/fail status.
• Deficiencies and Comments: A section to record any identified deficiencies or comments regarding the inspected equipment.

This document provides a record of past inspections and maintenance for fire sprinkler systems at various building locations. While not a solicitation or SOW, it could be relevant for bidders interested in opportunities related to fire protection system maintenance, repair, or upgrades, as it details the current condition and any identified issues with existing systems.

Form / Attachment / Pricing Sheet

This document provides a detailed list of sprinkler riser locations across various buildings, categorized by location (Palo Alto, Menlo Park, Livermore, Mountain View). It appears to be an attachment to a solicitation or SOW, providing specific site information relevant to fire suppression systems.

• Building Identification: Each entry specifies a building number or identifier.
• Floor Count: Indicates the number of floors in the building.
• Riser Count: Details the number of sprinkler risers present in the building.
• Location Description: Provides specific details on where the risers are located within each building (e.g., "Stairwell Near rooms; A161, B113, C151", "Mechanical Room Exterior entrance South Side", "Inside - FACP room").
• Zero Risers: Some entries indicate buildings with 0 risers (e.g., Bldg. 103, Bldg. 114).

This attachment is crucial for bidders involved in opportunities related to sprinkler system maintenance, inspection, repair, or installation. It provides essential site-specific data that will inform:

• Scope Definition: Understanding the number and distribution of risers helps define the scope of work.
• Resource Planning: Bidders can estimate the resources (personnel, equipment) needed based on the number of locations and risers.
• Site Visit Preparation: This list can guide pre-bid site visits, allowing bidders to focus on specific areas.
• Cost Estimation: Accurate riser counts and locations are fundamental for developing precise cost proposals.

Form / Attachment / Pricing Sheet

This document is an "Inspection, Testing, and Maintenance Cover Sheet" for a Wet Pipe Fire Sprinkler System, specifically for Building 90 at 4951 Arroyo Rd., Livermore, CA. It serves as a summary and checklist for inspections conducted in accordance with NFPA 25 and California Code of Regulations, Title 19.

• Property Information: Details the building name, address, occupancy, construction type, and number of stories.
• Contractor Information: Fields for contractor name, address, and contact details.
• System Inspection Checklist: Lists various fire sprinkler system components (e.g., Automatic Sprinkler System, Standpipe and Hose System, Fire Pump) and indicates whether they were inspected, the number of forms used, and the pass/fail status.
• Inspection Details: Includes sections for quarterly and annual inspections, testing, and maintenance, referencing NFPA 25 standards and California Code of Regulations.
• Deficiencies and Comments: A section to note any identified deficiencies or comments regarding the inspected equipment.

This document provides a detailed record of the inspection, testing, and maintenance performed on the fire sprinkler system for a specific building. While not a solicitation or SOW, it demonstrates compliance with safety regulations and the operational status of critical fire suppression systems. Bidders interested in opportunities involving facility maintenance, fire safety systems, or building management may find this information relevant for understanding the existing infrastructure and maintenance history of a property.

Form / Attachment / Pricing Sheet

This document is an Inspection, Testing, and Maintenance Cover Sheet for fire sprinkler systems, specifically referencing NFPA 25 as amended by CCR, Title 19. It serves as a summary and index for detailed inspection reports.

• Property Information: Details the building name, address, city, ZIP code, occupancy type, construction type, number of stories, and year constructed.
• Contractor Information: Includes the contractor's name, address, city, state, telephone, license number, job number, and the name of the person performing the work.
• Number of System Risers: Indicates the number of risers for the system.
• Copy Sent To: Specifies who received a copy of the report (Owner, Fire AHJ, Contractor).
• Notes: References specific requirements from NFPA 25 and the California Code of Regulations.
• Forms Included with this Report: Lists the types of fire protection systems inspected (e.g., Automatic Sprinkler System, Standpipe and Hose System, Fire Pump) and indicates the number of forms used for each. It also includes checkboxes for "Fail" or "Pass" status for each system.
• Concerns that are Not Deficiencies: A section to note any issues that are not considered system failures.
• Deficiencies and Comments Section: Refers to a separate section for detailed notes on any identified deficiencies.

This document provides a standardized format for reporting fire sprinkler system inspections. While not a solicitation document itself, it indicates the type of maintenance and inspection activities that may be required for facilities. Understanding this format can help bidders anticipate the level of detail and compliance expected for fire protection systems in government properties.

Amendment / Modification

This amendment modifies Solicitation 36C26126Q0335 to include Question and Answer responses, revise the Statement of Work (SOW) regarding the number of buildings requiring inspection, and adjust the inspection timeline.

Key changes include:

• Inclusion of Q&A: Provides responses to vendor questions regarding available documentation (sprinkler testing reports, system drawings), site walk opportunities, system details (fire pumps, standpipe, sprinkler types), previous reports, inclusion of specific buildings, fire hydrants, water tanks, outstanding deficiencies, inspector access, safety training, material requirements, hydrant use for testing, fire alarm panel monitoring, equipment lists, pipe investigation hours, and fire pump testing.

• SOW Revision (Building Count): Clarifies that three additional buildings (MV Bldg 801, CWT 18th, CWT Gilbert) are included in the scope. Fire hydrants and the water tank on the hill above Livermore are explicitly excluded.

• SOW Revision (Timeline): Removes the 45-day completion requirement. The inspection must now be completed within the Period of Performance from March 9, 2026, to June 8, 2026.

• Statement of Work (SOW) sections related to the number of buildings and inspection timeline.

• The Q&A section addresses numerous aspects of the original solicitation.

• The proposal response due date remains unchanged at February 24, 2026, at 15:00 PST.

• The Period of Performance for the inspection has been revised to 3/09/2026 – 6/08/2026.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5623, Revision No. 28) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in California Counties of Alameda and Contra Costa.

• Lists numerous occupations with corresponding minimum hourly wage rates.
• Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and paid sick leave provisions under Executive Orders 13706 and 13658.
• Details vacation and holiday entitlements.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process) if an occupation is not listed.

This document is crucial for bidders to understand the labor costs associated with performing the contract. It mandates the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in Santa Clara County, California. It serves as a reference for contractors to ensure compliance with labor laws when performing federal contracts in the specified area.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• References "Fringe Benefits Required Follow the Occupational Listing," indicating that specific fringe benefits apply, though not detailed within this excerpt.
• Includes notes on Executive Orders (EO) 13706 and 13658 regarding paid sick leave and minimum wage adjustments.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process) if an occupation is not listed.

Bidders responding to federal solicitations in Santa Clara County, California, must consult this wage determination to understand the minimum labor costs associated with the contract. It is crucial for accurate proposal pricing and ensuring compliance with federal labor regulations. The document details the minimum wage rates and fringe benefits that must be paid to service employees working on the contract.

Wage Determination

This document is a Wage Determination (No. 2015-5637, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in California Counties of San Francisco and San Mateo.

• Applicability: This wage determination applies to contracts subject to the Service Contract Act. It outlines minimum wage and fringe benefit requirements for listed occupations.
• Occupational Listings: The document provides a comprehensive list of occupations, each with a corresponding wage rate. Examples include administrative support, automotive service, health occupations, information technology, and transportation occupations.
• Fringe Benefits: All listed occupations receive Health & Welfare benefits of $5.55 per hour (or $222.00 per week/$962.00 per month). Vacation is provided (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 12 years). Eleven paid holidays are standard.
• Special Provisions:
  • Janitor: The rate listed applies only to San Mateo County. A different wage determination (WD 1974-1257) is referenced for Janitors in San Francisco County.
  • Computer Employees: The determination may not apply to bona fide executive, administrative, or professional computer employees as defined by 29 C.F.R. Part 541.
  • Hazardous Pay: An 8% differential applies for work involving high hazard ordnance/explosives, and a 4% differential for low hazard work with these materials.
  • Uniform Allowance: Contractors must furnish uniforms or reimburse employees for their cost and maintenance ($3.35 per week or $.67 per day), unless uniforms are "wash and wear" and do not require special cleaning.
  • Executive Orders: Notes reference Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining additional requirements for covered contracts awarded on or after specific dates.
• Conformance Process: The document details the process for contractors to request authorization for additional classifications and wage rates not listed in the determination, using Standard Form 1444 (SF-1444).

Solicitation / RFP / RFQ

This solicitation is for NFPA 5 Year Sprinkler Inspection services for the VA Palo Alto Health Care System, covering the Livermore, Menlo Park, Palo Alto, and Mountain View campuses. The estimated value is $47 Million.

• Conduct NFPA 5 Year Sprinkler inspections across multiple VA facilities.

• Inspection must be completed within 45 days after contract award.

• Provide operation and maintenance instructions, and manufacturer documentation upon project completion.

• Contractor must meet all applicable codes and standards, including HCSM, OSHA, NFPA, etc.

• Contractor must possess a California Sprinkler Fitter License and a C-16 Fire Protection Contractor License.

• Preferred experience: at least 5 years in sprinkler inspection in large medical facilities.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: March 9, 2026 - June 8, 2026.

• Option to Extend Services: Up to 6 months.

• Quotes must be submitted electronically via email to Timothy.smith9de3@va.gov.

• Submission deadline: February 24, 2026, 15:00 PST.

• All questions must be submitted by February 17, 2026, 10:00 AM PST to Timothy.smith9de3@va.gov.

• Evaluation Factors: Technical Submission, Past Performance, and Price.

• Technical Submission requires detailing expertise in NFPA 5 Year Sprinkler inspections and providing copies of required licenses.

• Past Performance will be evaluated based on relevance, success, and recency (within 3 years), including review of CPARS and FAPIIS.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered and verified in SBA’s Small Business Search site at the time of submission.

• VAAR Clause 852.219-75 (Limitations on Subcontracting) must be completed and returned.

• Site visits are scheduled for February 10, 2026 (Palo Alto/Menlo Park/Mountain View) and February 11, 2026 (Livermore). Attendance requires prior email confirmation.

• The 5-Year Internal Description mentions replacing sprinkler heads and gauges, but the services requested are for inspection only.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a Request for Quote (RFQ) regarding the 5-year NFPA Fire Sprinkler Inspection for the VA Palo Alto Health Care System. The solicitation will contain all necessary specifications and information for quoting the project.

• 5-year NFPA Fire Sprinkler Inspection.

• Not specified in this notice.

• Quotes are tentatively scheduled to be due on Tuesday, February 24, 2026. Specific time and date will be provided in the solicitation.

• Questions must be submitted by the deadline specified in the solicitation.

• Set-aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business Concern).

• The official solicitation (Number 36C26126Q0335) is expected to be posted to SAM.GOV on or about January 29, 2026.

• Contact: Tim Smith, Contract Specialist, Timothy.smith9de3@va.gov, 916-923-4517.

• NAICS Code: 561210

• Product Service Code: H912