H961--Generator maintenance and Load Bank Testing Eastern Oklahoma VA Health Care System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACT OFFICE 19 (36C259), is soliciting offers for Generator Maintenance Service and Load Bank Testing for the Eastern Oklahoma VA Health Care System (EOVAHCS) and VhiT at Tulsa, OK. This is a Firm-Fixed-Price contract aimed at ensuring the reliable operation of emergency and standby generators. Offers are due by March 26, 2026, at 10:00 CDT.
Scope of Work
The contractor will provide comprehensive preventative maintenance (PM) and repair services for 13 generators across two locations (Muskogee and Tulsa). Key services include:
- Preventative Maintenance: Annual checks (engine running/stopped), semi-annual checks, radiator cleaning (dry ice method for 2 units annually), and load bank testing (2-hour test annually, 4-hour test every third year).
- Repair Services: Emergency on-call repair services, including parts and labor. Parts and materials up to $1000 per equipment are covered; costs exceeding this require a proposal within 24 hours.
- Personnel Qualifications: Technicians must be manufacturer-qualified and licensed. OEM parts or authorized equals are required.
- Reporting: Monthly maintenance schedules and detailed maintenance reports within 7 days of service completion.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base period from March 26, 2026, to March 25, 2027, with four (4) one-year option periods.
- Estimated Value: The solicitation indicates an estimated value of $34 Million, which appears to be a ceiling or estimate.
- NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance.
- Product Service Code: H961 - Other Quality Control, Testing And Inspection Services: Electric Wire, And Power And Distribution Equipment.
Submission & Evaluation
- Submission Requirements: Offers must include a completed SF 1449 (Page 1), Price Schedule, and any required certifications/licensing as per the Statement of Work.
- Evaluation Criteria: Award will be based on the lowest price that does not exceed available funding, is found to be reasonable, and meets general standards of responsibility. Past performance is also an evaluation factor.
- Deadline: Offers are due by March 26, 2026, at 10:00 CDT.
Eligibility / Set-Aside
This acquisition is a Small Business Set-Aside. Offerors must be registered in SAM.gov.
Contact Information
For inquiries, contact Jeffery K Eller (CO), Contract Specialist, at Jeffery.Eller@va.gov.