H961--Generator maintenance and Load Bank Testing Eastern Oklahoma VA Health Care System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking a qualified contractor for Generator Maintenance and Load Bank Testing services for the Eastern Oklahoma VA Health Care System (EOVAHCS) and VhiT at Tulsa, OK. This is a Presolicitation for a Firm-Fixed-Price contract, set aside for Small Businesses. The primary goal is to ensure reliable operation of emergency and standby generators through comprehensive preventative maintenance and repair services. Offers are due March 26, 2026, at 10:00 CDT.
Scope of Work
Services include comprehensive preventative maintenance (PM) and repair for emergency and standby generators at the VAMC-Muskogee (1011 Honor Heights Drive, Muskogee, OK 74401) and VhiT (440 South Houston Av, Tulsa, OK 74127). Key requirements are:
- Preventative Maintenance: Annual and semi-annual checks, radiator cleaning (dry ice method for 2 units annually), and load bank testing (2-hour annually, 4-hour every third year).
- Repair Services: Emergency on-call repair services (parts and labor).
- Parts & Materials: Contractor to supply parts/materials up to $1000 per equipment; costs exceeding this require a proposal within 24 hours.
- Personnel Qualifications: Technicians must be manufacturer-qualified and licensed. OEM parts or authorized equals are required.
- Reporting: Monthly maintenance schedules and detailed reports within 7 days of service completion.
Contract & Timeline
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Base period from March 26, 2026, to March 25, 2027, with four (4) one-year option periods.
- Estimated Value: $34 Million (appears to be a ceiling or estimate).
- NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5). The acquisition is noted as UNRESTRICTED but has a set-aside for SMALL BUSINESS.
- Offer Due Date: March 26, 2026, at 10:00 CDT.
- Published Date: March 19, 2026.
Submission & Evaluation
- Submission: Offers must include a completed SF 1449 (Page 1), Price Schedule, and any required certifications/licensing as per the Statement of Work (SOW).
- Evaluation: Award will be based on the lowest price that does not exceed available funding and is found to be reasonable, along with general standards of responsibility. Past performance is also an evaluation factor.
- Eligibility: Offerors must be registered in SAM.gov.
Additional Notes
Attachment A lists 13 generators across two locations. Wage determinations for Oklahoma are included. Contact Jeff Eller (Contract Specialist) at jeffery.eller@va.gov or 918-577-3282 for inquiries.