H961--Triennial Electrical Power Distribution System Testing Services

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Triennial Electrical Inspection, Testing, and Maintenance Services for the Tuscaloosa VA Medical Center's Electrical Power Distribution System. The government intends to award a firm-fixed-price (FFP) contract.

• Triennial inspection and testing of electrical distribution equipment.

• Compliance with NFPA, NETA, OSHA, and VA requirements.

• System testing, reporting, and documentation.

• Coordination with VA Engineering staff and COR.

• Performance of infra-red scanning/thermographic survey.

• System function tests, including a 4-hour power outage test for the Essential Electrical System (EES).

• Deliverables include a comprehensive written report within 7 days of work completion.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: The SOW indicates a 90-day contract duration from the award date, with specific site visit dates in late December 2025 and early January 2026. However, the overall contract period is not explicitly stated beyond the SOW's immediate needs.

• Quotes are due by January 15, 2026, 12:00 PM Eastern Time.

• Submission is electronic via email to Jessica.Cummings3@va.gov.

• Email subject line must be: “RFQ – Triennial Electrical Contract – [Company Name]”.

• Evaluation will be on a Lowest Price Technically Acceptable (LPTA) basis.

• Factors: Technical Acceptability, Past Performance, and Price.

• Questions are due by January 9, 2025, 12:00 PM Eastern Time via email.

• This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be verified as SDVOSBs in the VA VetCert database at the time of quote submission and award.

• Offerors must be registered in SAM.gov.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a size standard of $19.0 million.

• Offerors are urged to inspect the site.

• Specific clauses regarding security prohibitions, limitations on subcontracting, and electronic payment submissions are included.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the maintenance, inspection, and testing of the Electrical Power Distribution System and all its components at the Tuscaloosa VA Medical Center.

• Perform maintenance, inspection, and testing of the Electrical Power Distribution System and components.

• Adhere to NETA METS, NFPA 70, 70E, and VA Directive 1028 standards.

• Conduct infra-red scanning/thermographic surveys to detect hot spots and loose/broken/corroded connections.

• Perform system function tests for all specified electrical equipment.

• Participate in a 4-hour power outage test of the Essential Electrical System (EES), including providing load banks and assisting with troubleshooting.

• Equipment to be maintained and tested includes, but is not limited to, switchgear, switchboards, transformers, busways, switches, circuit breakers, protective relays, grounding systems, motor control, and emergency generators/transfer switches.

• Contractors must report critical or catastrophic deficiencies immediately.

• A complete written report of work performed, including test data, deficiencies, and recommended corrective actions, must be submitted within 7 days of completion.

• Reports must include company information, contractor details, VA contract information, dates, licenses, certificates, equipment details, and calibration certifications.

• Place of Performance: Tuscaloosa VA Medical Center, 3701 Loop Rd, Tuscaloosa AL 35404, USA.

• Period of Performance: To be determined, work to be completed during specified hours (details not fully provided in this excerpt).

• Contractors must be experienced Electrical Contractors with properly trained and licensed permanent staff.

• Contractors must be certified by NETA or an equivalent organization as Certified Technicians.

• Technicians must have completed OSHA-approved 10-hour construction safety training.

• Contractors must have a minimum of five (5) years of experience in maintenance, inspection, and testing of Electrical Power Distribution Systems in healthcare, industrial, educational, and commercial facilities.

• Contractors must have safety training in accordance with OSHA 29 CFR 1910 Subpart S and NFPA 70E.

• Contractors must have ready access to the latest versions of relevant codes and standards (NFPA 70, 70B, 70E, 110; OSHA 29 CFR 1910; NETA MTS; VHA Directive 1028).

• Contractors must provide all necessary tools, equipment, and Personal Protective Equipment (PPE), with current calibration documentation.

• Government-furnished information includes an inventory of equipment, system drawings, and relevant study information (coordination, short-circuit, arc-flash analysis from 2014).