H961--Triennial Electrical Power Distribution System Testing Services

Other / Unclassified

This document provides detailed technical information regarding the medium voltage (MV) and low voltage (LV) electrical distribution systems at the Tuscaloosa VA Medical Center (VAMC). It outlines the primary and alternate utility power sources, the configuration of the MV switchgear, and a comprehensive list of pad-mounted transformers (MV-XF) serving various buildings across the campus. It also details the campus's essential electrical systems (EES), including the specifications and locations of ten emergency generators and the buildings they serve.

This information is crucial for potential bidders involved in electrical infrastructure projects at the Tuscaloosa VAMC. It provides a detailed understanding of the existing power distribution network, including:

• System Capacity and Configuration: Details on voltage levels (12.47 kV, 480Y/277V, 208Y/120V), transformer capacities (kVA), and circuit configurations.
• Building-Specific Power: Information on which transformers and voltages serve specific buildings, aiding in assessing the scope of work for any electrical upgrades, maintenance, or new installations.
• Emergency Power Infrastructure: Data on existing generators, their capacities, and the critical loads they support, which is vital for projects involving backup power systems or integration with existing emergency power.

Bidders can use this data to accurately assess the existing conditions, identify potential challenges, and develop more precise proposals for related opportunities.

Amendment / Modification

This amendment (0004) to solicitation 36C24726Q0147 serves to clarify requirements and extend the solicitation closing date.

Key changes include:

• Clarification that the requirement is for services (except construction), not construction.

• Confirmation of the applicable limitations on subcontracting in accordance with VAAR 852.219-75, requiring offerors to select the "Services (except construction)" option and submit a completed certification.

• Incorporation of responses to vendor questions for clarification purposes.

• Clarification of the buildings and electrical equipment included in the scope of work, referencing the Statement of Work (Section 3) and attachments (specifically Buildings 147 and 149).

• Extension of the solicitation closing date to January 29, 2026, at 12:00 PM EST.

• Limitations on Subcontracting clause (VAAR 852.219-75) and associated certification.

• Scope of Work regarding buildings and electrical equipment.

• Solicitation closing date.

• The proposal submission deadline has been extended to January 29, 2026, 12 PM EST.

• Offerors must ensure they complete and submit the "Services (except construction)" option of the Limitations on Subcontracting Certificate of Compliance.

• No changes have been made to the overall scope of work, performance requirements, or evaluation criteria. All other terms and conditions remain unchanged.

Amendment / Modification

• The solicitation closing date has been extended to January 28, 2026, at 12:00 PM EST.

• CLIN 0001 has been revised. The scope of work remains unchanged, and no additional electrical equipment is being added.

• CLIN 0001 description and solicitation closing date.

• The deadline for submitting offers has been extended to January 28, 2026, 12 PM EST. Bidders should acknowledge this amendment.

• This amendment is for clarification purposes.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

• The solicitation closing date has been extended to January 26, 2026.

• Responses to vendor questions are provided in Attachment 1 (Questions and Answers).

• Attachment 2 (Combined Report) is provided for informational purposes to assist vendors in understanding the general scope of the requirement.

• Solicitation closing date.

• Introduction of Attachment 1 (Questions and Answers) and Attachment 2 (Combined Report).

• The proposal deadline is extended to January 26, 2026.

Amendment / Modification

• The solicitation closing date and time has been extended.

• The vendor questions period has closed.

• The government is awaiting finalized responses to vendor questions and will issue a subsequent amendment to post these on SAM.gov.

• Solicitation Closing Date and Time: Extended from January 14, 2026, 12 PM EST to January 21, 2026, 12 PM EST.

• Offerors are reminded that they must acknowledge receipt of this amendment.

• Failure to acknowledge this amendment may result in a quotation being deemed non-responsive.

• Offerors are responsible for monitoring SAM.gov for future amendments.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Triennial Electrical Inspection, Testing, and Maintenance Services for the Tuscaloosa VA Medical Center's Electrical Power Distribution System. The government intends to award a firm-fixed-price (FFP) contract.

• Triennial inspection and testing of electrical distribution equipment.

• Compliance with NFPA, NETA, OSHA, and VA requirements.

• System testing, reporting, and documentation.

• Coordination with VA Engineering staff and COR.

• Performance of infra-red scanning/thermographic survey.

• System function tests, including a 4-hour power outage test for the Essential Electrical System (EES).

• Deliverables include a comprehensive written report within 7 days of work completion.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: The SOW indicates a 90-day contract duration from the award date, with specific site visit dates in late December 2025 and early January 2026. However, the overall contract period is not explicitly stated beyond the SOW's immediate needs.

• Quotes are due by January 15, 2026, 12:00 PM Eastern Time.

• Submission is electronic via email to Jessica.Cummings3@va.gov.

• Email subject line must be: “RFQ – Triennial Electrical Contract – [Company Name]”.

• Evaluation will be on a Lowest Price Technically Acceptable (LPTA) basis.

• Factors: Technical Acceptability, Past Performance, and Price.

• Questions are due by January 9, 2025, 12:00 PM Eastern Time via email.

• This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be verified as SDVOSBs in the VA VetCert database at the time of quote submission and award.

• Offerors must be registered in SAM.gov.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a size standard of $19.0 million.

• Offerors are urged to inspect the site.

• Specific clauses regarding security prohibitions, limitations on subcontracting, and electronic payment submissions are included.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the maintenance, inspection, and testing of the Electrical Power Distribution System and all its components at the Tuscaloosa VA Medical Center.

• Perform maintenance, inspection, and testing of the Electrical Power Distribution System and components.

• Adhere to NETA METS, NFPA 70, 70E, and VA Directive 1028 standards.

• Conduct infra-red scanning/thermographic surveys to detect hot spots and loose/broken/corroded connections.

• Perform system function tests for all specified electrical equipment.

• Participate in a 4-hour power outage test of the Essential Electrical System (EES), including providing load banks and assisting with troubleshooting.

• Equipment to be maintained and tested includes, but is not limited to, switchgear, switchboards, transformers, busways, switches, circuit breakers, protective relays, grounding systems, motor control, and emergency generators/transfer switches.

• Contractors must report critical or catastrophic deficiencies immediately.

• A complete written report of work performed, including test data, deficiencies, and recommended corrective actions, must be submitted within 7 days of completion.

• Reports must include company information, contractor details, VA contract information, dates, licenses, certificates, equipment details, and calibration certifications.

• Place of Performance: Tuscaloosa VA Medical Center, 3701 Loop Rd, Tuscaloosa AL 35404, USA.

• Period of Performance: To be determined, work to be completed during specified hours (details not fully provided in this excerpt).

• Contractors must be experienced Electrical Contractors with properly trained and licensed permanent staff.

• Contractors must be certified by NETA or an equivalent organization as Certified Technicians.

• Technicians must have completed OSHA-approved 10-hour construction safety training.

• Contractors must have a minimum of five (5) years of experience in maintenance, inspection, and testing of Electrical Power Distribution Systems in healthcare, industrial, educational, and commercial facilities.

• Contractors must have safety training in accordance with OSHA 29 CFR 1910 Subpart S and NFPA 70E.

• Contractors must have ready access to the latest versions of relevant codes and standards (NFPA 70, 70B, 70E, 110; OSHA 29 CFR 1910; NETA MTS; VHA Directive 1028).

• Contractors must provide all necessary tools, equipment, and Personal Protective Equipment (PPE), with current calibration documentation.

• Government-furnished information includes an inventory of equipment, system drawings, and relevant study information (coordination, short-circuit, arc-flash analysis from 2014).