H999--Ventilation and Fume Hood Testing - Base + 4 OY (VA-26-00013629)

Solicitation / RFP / RFQ

This solicitation is for Ventilation and Fume Hood Testing services for the Department of Veterans Affairs (VA) Fayetteville Medical Center (FVAMC), Fayetteville Health Care Center (FHCC), and Wilmington Health Care Center (WHCC). The objective is to ensure safety, regulatory compliance, operational efficiency, and environmental protection by systematically maintaining crucial safety systems.

• Provide certification for inspections of laboratories, pharmacy processing hoods, negative pressure testing rooms, operating rooms, and SPS rooms.

• Supply labor, tools, materials, and equipment to test and certify ventilation systems and hoods.

• Ensure compliance with VA Directives, VA Design Guides, ISO 14644-1, other ISO Standards, CAG-003-2006-11, USP 797 and 800 standards, IEST-RP-CC006.3, and NEBB standards.

• Provide certified written reports, in-service training, and transportation.

• The service provider must be a NEBB Certified Cleanroom Performance Testing firm employing NSF Accredited Individuals, NEBB Certified Technicians, and CETA Registered Cleanroom Professionals.

• Specific testing and certification requirements are detailed for various rooms and areas within the Main Hospital (Fayetteville), Fayetteville Health Care Center, and Wilmington Health Care Center.

• Pricing should include not-to-exceed costs for retesting, emergency visits, and failed certification retests.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year plus four option years (Base: 04-01-2026 to 03-31-2027; Options: through 03-31-2031).

• Estimated Value: Not explicitly stated, but Block 9 indicates "$34 Million" which may be an estimate or ceiling.

• Technical questions due: February 27, 2026, 10:00 AM EST via email to lakeva.cousins@va.gov.

• Quotes due: March 04, 2026, 10:00 AM EST via email to lakeva.cousins@va.gov.

• Quotes must be submitted in writing and assembled by section (Offer Form, Pricing, Representations and Certifications).

• Award Basis: Lowest price technically acceptable. Price alone is the sole evaluation factor.

• This acquisition is UNRESTRICTED.

• All Offerors must be registered and current in the System for Award Management (SAM) database.

• The solicitation incorporates VAar 852.219-73 (VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES) and VAar 852.219-75 (VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION), indicating a potential focus or requirement for SDVOSBs.

• The solicitation incorporates FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5 by reference. Addenda are attached.

• Service Contract Labor Standards Wage Determination No. 2015-4377 is incorporated.

Sources Sought Notice

This is a Sources Sought notice for Ventilation and Fume Hood Services for the Fayetteville VAMC, FHCC, and WHCC. The Department of Veterans Affairs (VA) is seeking to identify potential qualified vendors and their business size classifications (HUBZone, 8(a), small, small disadvantaged, Veteran Owned Small Business (VOSB), or Service-Disabled Veteran Owned Small Business (SDVOSB)) relevant to NAICS Code 811210.

Vendors should be capable of providing Ventilation and Fume Hood Services. Specific deliverables are not detailed in this notice, as it is for market research purposes.

This notice does not specify contract type, period of performance, or estimated value. It is a preliminary step to gauge market interest.

• Submission Deadline: January 29, 2026, 10:00 AM Eastern Time.

• Submission Method: Email responses to LaKeva Cousins at lakeva.cousins@va.gov.

• Information Requested: Company name, address, point of contact, phone number, SAM UEI number, list of available products, geographical service area, company certifications, business size (small/large), number of employees, and type of small business (SDVOSB, VOSB, Small Disadvantaged, HubZone, Woman Owned, Small Business).

• Additional Requirements: Interested contractors must provide a letter from the manufacturer stating they are an authorized distributor/licenser of their products. All contractors must be registered in the System for Award Management (SAM).

• The VA's 'Veterans First Contracting Program' gives first priority to SDVOSB and VOSB concerns if the requirement proceeds to solicitation and sufficient firms are available.

• If insufficient veteran-owned small business responses are received, the action may be advertised as full and open competition.

• This is not a request for bids, quotes, or proposals.

• All information submitted is voluntary and will become government property.

• The government will not pay for information requested or costs incurred in developing the response.

• SDVOSB/VOSB should indicate if they are VA-verified.

• NAICS Code: 811210 (Other Electronic and Precision Equipment Repair and Maintenance).

• PSC Code: H999 (Other Quality Control, Testing and Inspection).