Hard Drive and Tape Destruction Services for DFAS Indianapolis, IN

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for secure, on-site destruction of Government-owned media, including hard drives and magnetic tapes. The Defense Finance and Accounting Service (DFAS) intends to award a firm-fixed price purchase order. This requirement is solicited as full and open competition as a total small business set-aside.

• Secure, on-site destruction of Government-owned media (hard drives and magnetic tapes).

• Destruction of mixed media hard drives (HDD and SSD) on a per-unit basis.

• Destruction of magnetic tapes on a per-unit basis.

• Compliance with Cybersecurity Maturity Model Certification (CMMC) Level 1 requirements.

• Contract Type: Firm-fixed price purchase order.

• Period of Performance: One (1) 12-month base period and one (1) additional option period.

• Base Period: Initial destruction within 30 days of award, followed by as-needed services.

• Estimated Value: Not explicitly stated, but NAICS code 561990 with a small business size standard of $16.5M.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Submission: Offerors must submit an official quote including a description of services and price. No exceptions to the RFQ are permitted.

• Pricing: Firm-fixed price. Base year pricing for mixed media hard drives (estimated 7,891 units) and tape destruction (estimated 1,353 units). Option year pricing is Not-To-Exceed (NTE) with supporting unit pricing.

• Key Deadlines:

  • Questions Due: April 22, 2026, 4:00 PM EST.
  • Quotations Due: April 30, 2026, 12:00 PM EST.

• Quotes valid for a minimum of 60 days.

• Total small business set-aside.

• Associated NAICS Code: 561990.

• Small Business Size Standard: $16.5M.

• Offerors must have an active SAM.gov registration.

• The Government will not segregate or identify hard drives by type prior to destruction.

• The Government does not guarantee any minimum quantity for services.

• Contractors must complete a CMMC Level 1 self-assessment in the Supplier Performance Risk System (SPRS) prior to award and provide the CMMC Unique Identifier (UID).

• Protests can be filed with the contracting officer, GAO, or the Agency Level per Executive Order No. 12979.

Form / Attachment / Pricing Sheet

This document outlines the CLIN (Contract Line Item Number) structure for destruction services, providing a template for offerors to propose firm-fixed unit prices. It details pricing requirements for both base period and option year services.

• Base Period CLINs:
  • CLIN 0001: Data Tape Destruction Services (per each)
  • CLIN 0002: Hard Drive Destruction Services (HDD & SSD) (per each)
• Option Year 1 CLINs (As-Needed, NTE):
  • CLIN 1001: Data Tape Destruction Services (NTE $4,000)
  • CLIN 1002: Hard Drive Destruction Services (HDD & SSD) (NTE $50,000)
• Pricing Instructions:
  • Offerors must propose firm-fixed unit prices for each CLIN.
  • Prices must include all associated costs (labor, transportation, equipment, security, documentation).
  • Government will evaluate total price based on estimated quantities for the base period.
  • Payment will be based on actual quantities destroyed.
  • For Option Year CLINs, offerors must provide supporting unit pricing, though CLINs are structured as Each (NTE). Payments will not exceed the NTE ceiling.

This document is critical for bidders to understand the pricing structure and requirements for destruction services. Offerors must complete the unit and total price fields for the base period and provide supporting unit pricing for the option years. Failure to adhere to the pricing instructions may impact proposal evaluation.

Wage Determination

This document is a Service Contract Act Wage Determination (WD #2015-4787), Revision 31, last revised on December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations in Indiana, specifically within the counties of Boone, Hamilton, Hancock, Hendricks, Johnson, Madison, Marion, Morgan, and Shelby.

• Applicability: This wage determination applies to contracts covered by the Service Contract Act.
• Occupational Classifications: The document lists numerous occupations with corresponding wage and fringe benefit rates. Bidders must ensure their proposed labor categories align with these classifications or follow the conformance process.
• Minimum Wage Rates: Specific minimum hourly wage rates are provided for each listed occupation.
• Fringe Benefits: Required fringe benefits are detailed, including Health & Welfare rates and provisions for vacation and holidays.
• Executive Orders: The document references Executive Order 13706 (Establishing Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements.
• Conformance Process: Guidance is provided on how to classify and determine wage rates for occupations not explicitly listed in the determination, including the use of Form SF-1444.
• History: The document includes a revision history, indicating previous versions and their effective dates, with the most recent revision being #31.

This wage determination is critical for any bidder responding to a solicitation that requires services within the specified geographic area and occupational categories. It dictates the minimum labor costs that must be factored into proposals to ensure compliance with federal regulations.

Solicitation / RFP / RFQ

This solicitation is for the destruction of tapes and hard drives for the Defense Finance and Accounting Service (DFAS) in Indianapolis, IN. The service includes on-site degaussing and shredding of approximately 1,353 magnetic tapes and 7,891 hard drives (including HDDs and SSDs).

• Destruction of magnetic tapes and hard drives in accordance with NIST SP 800-88 Rev. 1.

• Tapes to be destroyed by shredding (majority of particles 2 mm or smaller, no fragment exceeding 10 mm) or degaussing followed by shredding.

• Hard drives (HDDs and SSDs) to be destroyed. HDDs require platters to be physically damaged after degaussing. SSDs require shredding to a particle size of 2 mm or smaller, with no fragment exceeding 10 mm.

• The contractor must be capable of destroying mixed media types together or separately.

• Destruction services are to be performed on-site.

• Base Period: June 1, 2026 - May 31, 2027

• Option Year 1: June 1, 2027 - May 31, 2028

• Contract Type: Firm Fixed Price

• NAICS Code: 541519

• Size Standard: USD 16,000,000.00

• Estimated Value: Not explicitly stated, but NAICS size standard is provided.

• Offer Due Date: April 30, 2026, 12:00 PM

• Solicitation Issue Date: April 15, 2026

• Method of Solicitation: Request for Quote (RFQ)

• Proposal Submission: Via Wide Area WorkFlow (WAWF) system.

• Evaluation Criteria: Not detailed in the provided pages, but standard evaluation factors would apply.

• This acquisition is set aside for Small Business.

• The solicitation includes FAR clauses 52.212-1, 52.212-4, and 52.212-5.

• DFARS clauses are incorporated by reference and full text, including those related to cybersecurity (NIST SP 800-171, CMMC).

• The document lists specific DODAACs for payment, issue, administration, inspection, and shipping.

• A list of attachments is provided, including Statement of Work, Solicitation Instructions, Pricing CLIN Structure, and Wage Determination.