Hazardous Waste Service, Riverside National Cemetery, Riverside, California.

Amendment / Modification

• This amendment provides responses to contractor questions.

• The response due date for offers has been extended.

• The "Contractor Questions Government Responses -2.pdf" has been added.

• The proposal submission deadline has been extended to January 27, 2026, at 13:00 PT US/Pacific.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C78626Q50039 for Hazardous Waste Removal and Totes Service at Riverside National Cemetery.

• Used Oil Standard: The "used oil" refers to oil waste generated from cemetery operations, including motor oil and lubricants from vehicle and equipment maintenance.
• Forklift Availability: The contractor must provide all labor and equipment, including forklifts, for tote loading; none will be provided onsite.
• Tote Pumping: Pumping totes in place via vacuum truck is not permitted; removal and replacement of three 330-gallon steel totes are required semi-annually.
• Semi-Annual Mobilization: All semi-annual containerized items (Waste Oil, Antifreeze/Coolant, Mixed Oil/Antifreeze, Aerosol Cans, Oil Filters, Absorbent Pads, Sweep Debris, and fluorescent light tubes) can be removed in a single mobilization per semi-annual cycle (tentatively January and July).
• Water Maze Waste: Wastewater from the maintenance yard water maze is primarily from equipment wash-down and classified as non-hazardous unless otherwise indicated. Onsite time for a 1,500-gallon pump-out is typically 2-4 hours. The contractor must confirm waste classification (RCRA or Non-RCRA) through generator knowledge or testing.
• Fluorescent Light Tubes: The contractor is responsible for containerizing 4ft and 8ft fluorescent light tubes in appropriate transportation boxes, compliant with DOT and EPA standards.
• Reconditioned Containers: Reconditioned containers are acceptable if they meet UN/DOT standards and are from a certified reconditioner.
• CLIN 0007 Totes: Initial delivery of 330-gallon steel IBC pallet totes (CLIN 0007) will be empty. Final removal will coincide with the final waste removal, containing accumulated waste from CLIN 0001 exchanges.

These clarifications provide specific details on waste types, contractor responsibilities, service schedules, and container requirements, which may impact how bidders prepare their proposals and pricing.

Amendment / Modification

This amendment modifies solicitation 36C78626Q50039, originally dated 01/05/2026.

• Removal of Option CLINs: Several CLINs (10006, 10007, 20006, 20007, 30006, 30007, 40006, 40007) have been removed as they are no longer required.

• Modification to CLIN 0007: The unit of issue and description for CLIN 0007 have been changed.

• CLINs 10006, 10007, 20006, 20007, 30006, 30007, 40006, 40007 are removed.

• CLIN 0007's unit of issue and description are modified.

This amendment extends the receipt date for offers. Offers must acknowledge receipt of this amendment prior to the new hour and date specified for receipt of offers. Failure to do so may result in rejection of the offer. If an offer has already been submitted, changes can be made via letter or electronic communication referencing the solicitation and amendment numbers, provided it is received before the opening hour and date.

Solicitation / RFP / RFQ

This document is a solicitation for Hazardous Waste Removal and Tote Service at Riverside National Cemetery. The government is procuring professional services to safely and legally manage hazardous waste generated at the cemetery, ensuring compliance with federal, state, and local environmental regulations. The objective is to maintain a safe, dignified, and environmentally compliant burial environment.

• Semi-annual removal and replacement of hazardous waste totes (330-gallon steel totes for oil, antifreeze/coolant, and mixed oil/antifreeze).

• Semi-annual removal and replacement of hazardous waste drums (55-gallon UN Rated drums for aerosol cans, oil filters, oil absorbent pads, and oil sweep debris).

• Semi-annual pump out and disposal of wastewater from the Phase 4 Maintenance Yard Water Maze (1500 gallons).

• Semi-annual pickup and disposal of fluorescent light tubes (4ft and 8ft).

• Semi-annual haul away and disposal of water-based and oil-based paints (1-gallon and 5-gallon containers).

• One-time pump out and disposal of coolant/anti-freeze from a 55-gallon UN Rated drum.

• Initial delivery of three (3) 330-gallon steel IBC pallet waste storage totes.

• Contract Type: Firm Fixed Price.

• Period of Performance: One (1) Base Year and four (4) 12-month option years. Base Year: Date of award - January 04, 2027. Option Years extend through January 04, 2031.

• Offers are due by 1:00 PM PST on January 22, 2026.

• Submission is via email to roberto.escobedo@va.gov.

• Evaluation will be based on Technical (pass/fail) and Price (lowest price technically acceptable).

• Technical evaluation requires a pass rating in all subfactors, including Regulatory Compliance Plan, Transporter Authorization & Facility Arrangements, Waste Handling & Safety Procedures, and Documentation & Reporting Plan.

• This acquisition is a competitive solicitation and is a 100% Service-Disabled Veterans Small Business (SDVOSB) set-aside.

• The solicitation incorporates FAR clauses by reference.

• Key personnel include Facilities Work Leader, Program Support Assistant, and COR.

• Contractors must comply with all applicable federal, state, and local regulations regarding hazardous waste handling and disposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain professional hazardous waste removal and disposal services for Riverside National Cemetery (RNC), ensuring all generated hazardous materials are properly identified, collected, transported, and disposed of in compliance with federal, state, and local environmental regulations. This service is crucial for protecting human health, preserving environmental integrity, and maintaining operational readiness.

• Recurring Semi-Annual Services:

  • Pump out and dispose of 1500 gallons of wastewater from the Phase 4 Maintenance Yard Water Maze.
  • Remove and replace three (3) 330-gallon steel totes (oil waste, antifreeze/coolant, mixed oil/antifreeze) and collect expended totes.
  • Remove and replace four (4) new 55-gallon UN Rated drums for aerosol cans, oil filters, oil absorbent pads, and oil sweep debris, and collect expended drums.
  • Pick up and dispose of 4ft and 8ft fluorescent light tubes (30 each size).
  • Haul away and dispose of water-based and oil-based paints in 1-gallon and 5-gallon containers.

• One-Time Services:

  • Pump out and dispose of waste from a 55-gallon UN Rated drum of coolant/anti-freeze.
  • Deliver and remove three (3) 330-gallon steel IBC pallet waste storage totes.

• Period of Performance: One (1) Base Year (12 months) plus four (4) 12-month option years. Base Year: Date of Award - January 4, 2027. Option Years extend through January 4, 2031.

• Place of Performance: Riverside National Cemetery, 22495 Van Buren Boulevard, Riverside, CA 92518.

• Services must be performed in accordance with the PWS and meet specified performance standards.

• Quality Assurance Surveillance Plan (QASP) outlines performance objectives and minimum acceptable service levels (e.g., 95% compliance for most tasks, 100% for specific one-time services).

• Manifests and disposal certificates must be provided within specified timeframes (e.g., 5 business days).

• Contract Type: Definitive firm-fixed-price contract.

• Regulatory Compliance: Adherence to EPA, DOT, OSHA, California DTSC, and other federal, state, and local regulations is mandatory.

• Certifications: Contractor must possess an EPA Registration/Identification Number for hazardous waste handling and disposal.

• Personnel: Contractor personnel must be appropriately licensed/permitted and trained.

• Documentation: Requires EPA Uniform Hazardous Waste Manifests, Non-Hazardous Waste Manifests or Bills of Lading, Certificates of Disposal, and Quarterly Summary Reports.

• Safety: Strict adherence to safety requirements, including wearing appropriate PPE.

• Hours of Operation: Contractor conducts business Monday-Friday, 8:30 am - 3:30 pm, except federal holidays or when the government facility is closed.

• Holidays: Work is not conducted on Federal holidays unless authorized by the COR.

• Key Personnel: Facilities Work Leader, Program Support Assistant, and COR are identified. A Contractor-provided contract manager is required.

• Missed Pickups: Strict notification and rescheduling procedures apply, with potential for deductions or termination for repeated missed pickups.