Hazardous Waste Removal Eastern Europe and Israel

Performance Work Statement (PWS)

This PWS outlines the requirements for the Eastern Europe and Israel Hazardous Waste Disposal Contract. The primary goal is the removal, transportation, treatment, recycling, and disposal of hazardous and non-hazardous wastes generated at U.S. Department of War (DoW) installations across Eastern Europe and Israel. The scope may expand to include additional Eastern European countries.

• Waste Management: Covers removal, transportation, treatment, recycling, and disposal of hazardous and non-hazardous waste.

• Geographic Scope: Includes installations in Austria, Bulgaria, Croatia, Czechia, Estonia, Finland, Greece, Hungary, Kosovo, Latvia, Lithuania, Montenegro, Norway, Poland, Romania, Slovakia, Slovenia, Sweden, and Israel. Additional countries may be added.

• Services: May include provision of supplies, sampling and analytical services, equipment rental, overpacking/loose-packing, lab packing, industrial cleaning, and removal of appliances containing ozone-depleting substances.

• Exclusions: Infectious/biohazardous medical wastes, controlled pharmaceutical wastes, radioactive wastes, and Materials Potentially Presenting an Explosive Hazard (MPPEH) are excluded.

• Timeliness: Standard removal time is 15 business days (20 for Greece). Expedited services are also defined.

• Documentation: Strict requirements for manifests, shipping documents, monthly/annual waste reports, Certificates of Disposal/Destruction/Recycling.

• Compliance: Adherence to Host Nation (HN) and European Union (EU) standards, laws, and regulations, including ADR and IMDG codes.

• Qualified Facilities: Use of only DLA-listed Qualified Facilities (QFL) and Qualified Transporters (QTL).

• Acceptable Performance Levels (APL): Defined metrics for timely performance, compliant pre-removal, removal, and post-removal processes.

• Period of Performance: One 30-month base period followed by one 30-month option period.

• Place of Performance: U.S. Department of War (DoW) installations in specified Eastern European countries and Israel.

• Contractor Personnel: Must be qualified, trained, and proficient in English. Specific roles like Contract Manager and Technical Representative are defined.

• Security: Contractor personnel require Common Access Cards (CAC) and adherence to security protocols.

• Documentation: Comprehensive documentation is required for all phases, including manifests, reports, and certifications.

• Spill Contingency: Contractor must provide and maintain a Spill Contingency Plan and spill kits.

• Container Security: Requirements for locking and sealing conveyance vehicles and shipping containers.

• Reporting: Monthly and annual waste reports are mandatory.

• Invoicing: Detailed invoicing procedures and submission requirements are outlined.

Form / Attachment / Pricing Sheet

This document provides addenda to the standard "Instructions to Offerors" (FAR 52.212-1) specifically for DLA Disposition Services electronic proposal submissions. It details the required formats, submission methods, and content for proposals related to hazardous waste disposal solicitations.

• Electronic Submission Mandate: All offers/quotes must be submitted via email. Paper submissions are unacceptable.
• Acceptable Electronic Formats: Microsoft Office (Word, Excel with formulas, PowerPoint, Access), Adobe PDF, or HTML (without active internet links). Alternate formats require prior written approval from the Primary Point of Contact (POC) at least seven calendar days before the closing date.
• Questions: Must be emailed directly to the Primary POC.
• Email Subject Line: Must read "OFFER– SP450026R0008 COMPANY NAME, CLOSES 6 May 2026".
• Email Size Limit: Maximum 5MB per message. Multiple messages must be numbered sequentially (e.g., "Message 1 of 3").
• Security: Submissions are at the offeror's risk. Password-protected offers require the password to be provided to the Government before the closing date.
• Virus Prevention: Offerors must ensure submissions are virus-free. The Government may block infected or unreadable transmissions.
• Proposal Structure: Proposals must be submitted in two volumes:
  • Volume I: Proposal Certifications and Price Schedule (including CAGE, agreement with terms, contact info, amendment acknowledgments, Attachment 1 price schedule, DLA Contractor Representative form, FAR 52.212-3, FAR 52.209-7, FAR 52.229-11).
  • Volume II: Past Performance Information (PPI).
• Pricing: Only one price per CLIN is allowed. Zero unit pricing is unacceptable. Prices will be rounded to two decimal places.
• Past Performance: Offerors must provide PPI for up to 3 contracts (prime or subcontractor) within the last 2 years, detailing services similar to the solicitation. A PPI questionnaire (Attachment 7) must be completed by the reference and submitted directly to the POC. Submission of Volume II is mandatory, even if stating no past performance.
• Offer Acceptance Period: Offerors must hold prices firm for 90 calendar days from the receipt date.

This document is critical for understanding the specific requirements for preparing and submitting a compliant proposal for this solicitation. It outlines mandatory electronic submission procedures, acceptable file formats, proposal content by volume, pricing rules, and past performance submission guidelines. Failure to adhere to these instructions may result in proposal rejection.

Form / Attachment / Pricing Sheet

This document provides fill-in sections for two Federal Acquisition Regulation (FAR) provisions that bidders must complete and return with their offer. These provisions are critical for assessing responsibility and tax compliance.

FAR 52.209-7: Information Regarding Responsibility Matters

• Requires bidders to indicate if they have current active Federal contracts and grants exceeding $10,000,000.
• If "yes," bidders must represent that their information in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete.
• Bidders must disclose any criminal, civil, or administrative proceedings within the last five years that resulted in specific dispositions (conviction, findings of fault with monetary penalties/damages exceeding certain thresholds).
• Bidders must confirm if they have provided the required information in FAPIIS for any such occurrences.

FAR 52.229-11: Tax on Certain Foreign Procurements – Notice and Representation

• Requires bidders to represent whether they are a "foreign person" as defined in the provision.
• If a foreign person, bidders must indicate if they are claiming a full, partial, or no exemption from the 2% excise tax on specified Federal procurement payments.
• Bidders claiming an exemption must submit IRS Form W-14 with their offer.
• Failure to submit the IRS Form W-14 may result in the full 2% tax being withheld.

Completing these fill-ins accurately is mandatory for proposal submission. Failure to properly address these provisions, particularly regarding responsibility matters and foreign tax status, could impact the evaluation of the offer and the terms of any resulting contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Proposal (RFP), to procure services for the removal, transportation, and disposal of various hazardous and non-hazardous wastes. The scope includes Resource Conservation and Recovery Act (RCRA) hazardous wastes, non-RCRA wastes, State-Regulated wastes, Non-State Regulated wastes, Universal Wastes, Compressed Gases, Polychlorinated Biphenyls (PCBs), and Per- and Polyfluoroalkyl Substances (PFAS). Services are required for military installations in Eastern Europe and Israel, or within a 50-mile radius of specified pickup locations.

• Removal, transportation, and disposal of specified waste types.

• Services to be performed at military installations in Eastern Europe and Israel, or within a 50-mile radius of listed pickup locations.

• Contract type: Commercial Items.

• Period of Performance: Anticipated 30-month base period (July 2026 - January 2029) and a 30-month option period.

• NAICS Code: 562211

• Small Business Size Standard: $47M

• Proposals are due by 2:00 pm EST on May 18, 2026.

• Proposals must be emailed to raymond.empie@dla.mil and Hazardouscontracts@dla.mil.

• Questions regarding the solicitation must be submitted in writing via email to Raymond Empie by 12:00 p.m. Eastern Standard Time, fourteen (14) calendar days after solicitation issuance.

• Evaluation will be conducted in accordance with FAR 52.212-2, with addenda provided in the solicitation.

• This acquisition is being issued as Full and Open.

• This announcement constitutes the only solicitation; a written solicitation will not be issued.

• Offerors are advised to include a completed copy of FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-00003), Alternate I, with their offer.

• The Defense Priorities and Allocations System (DPAS) is not applicable.

• Numerous attachments are provided, including a Price Schedule, Performance Work Statement (PWS), Pickup Locations, additional contract terms, and instructions related to FAR provisions.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed price schedule for various waste materials and related services. It outlines CLINs (Contract Line Item Numbers), descriptions, estimated quantities for base and option periods, units of measure, and pricing fields (Base Price, Option Price, Extended Price for both, and Total Extended Price). It also includes supplementary sheets for CLIN Suffix Table, and Compressed Gas Cylinder (CGC) Cross Reference.

• Price Schedule: Lists numerous categories of waste (e.g., Alcohols and Solvents, Batteries, Corrosive Acids, POL Wastes, PCB Wastes) with specific CLINs, descriptions, estimated quantities (though all prices and extended prices are listed as 0.0 in this provided data), and units (KG, EA, LB, etc.).
• CLIN Suffix Table: Provides a cross-reference for different types of containerized and bulk wastes, as well as compressed gas cylinders, linking them to specific CLIN suffixes.
• CGC Cross Reference: A comprehensive list of chemicals and gases, mapping them to their corresponding CLINs (e.g., ACETYLENE maps to CY02, CY09, CY10 depending on the specific type).

This document is crucial for bidders to understand the specific items and services being procured, the estimated quantities, and the structure for pricing. While the provided data shows zero prices, bidders would use this as a template to input their proposed pricing for each CLIN. The CLIN Suffix and CGC Cross Reference tables help in correctly identifying and categorizing waste streams and associated services, ensuring accurate proposal submission.

Form / Attachment / Pricing Sheet

This document provides a detailed list of generator pickup locations across Eastern Europe and Israel, associated with contract numbers SP4500-26-D-0000 and SP4500-21-D-0008. It serves as a reference for logistical planning and execution related to generator management and pickup operations within these regions.

• Contract Number: Identifies the specific contract under which the pickup location is relevant.
• Location Name: The name or designation of the pickup site.
• Pickup Location Street Address, City, Country, Zip: Specific address details for each location.
• Generator EPA ID and Status: Information related to the generators at each site.
• DODAACs (Department of Defense Activity Address Codes): Codes for pickup and billing.
• Points of Contact (POCs): Names, titles, phone numbers, and email addresses for relevant personnel at each location.
• Hours of Operation: Specifies the operating hours for pickup.
• DLA Supporting Field Site: Indicates the Defense Logistics Agency site providing support.
• COR (Contracting Officer's Representative): Contact information for the COR.
• EPA Pickup Address (if different): Alternative address for EPA pickups.
• Pickup Location GPS Coordinates: Geographic coordinates for precise location.
• Generator Mailing Address (if different): Mailing address for generators, if distinct from the pickup location.

This attachment is crucial for bidders involved in logistics, transportation, or generator management within Eastern Europe and Israel. It provides specific details on where generators can be picked up, contact information for site personnel, and operational hours. Understanding these locations and associated contacts is essential for developing accurate logistical plans, estimating transportation costs, and ensuring compliance with pickup procedures. Bidders should review this list to assess their capability to service these locations and to identify potential challenges or requirements related to each site.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Additional Contract Terms and Conditions," outlines various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that are incorporated by reference or in full text into this acquisition. It also includes specific Defense Logistics Acquisition Directive (DLAD) clauses and provisions.

• FAR Clauses: Includes standard clauses like 52.203-3 (Gratuities), 52.204-9 (Personal Identity Verification), 52.212-5 (Contract Terms & Conditions Required to Implement Statutes or Executive Orders - Commercial, with deviations), and specific clauses related to ordering (52.216-18), order limitations (52.216-19), indefinite quantity (52.216-22), and options (52.217-8, 52.217-9).
• DFARS Clauses: Incorporates clauses related to Contracting Officer's Representative, safeguarding covered defense information, prohibitions on certain telecommunications equipment/services, and various trade agreement and foreign purchase restrictions.
• DLAD Clauses: Includes specific requirements for Contractor Personnel Security and Operations Security (OPSEC).
• FAR Provisions: Lists provisions related to System for Award Management (SAM) and representations.
• DFARS Provisions: Includes provisions related to safeguarding covered defense information, representations regarding telecommunications equipment, and NIST SP 800-171 DoD Assessment Requirements.
• DLAD Provisions: Includes clauses on Disputes and Agency Protests.

Bidders must review these incorporated terms and conditions, as they define critical aspects of the contract, including ordering procedures, limitations, potential for contract extensions, data safeguarding requirements, and various prohibitions or restrictions. Understanding these clauses is essential for accurate proposal preparation and compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document provides addenda to the standard FAR 52.212-2 Evaluation clause, detailing the specific evaluation methodology for this solicitation. It clarifies how proposals will be assessed, focusing on the "Best Value Trade-off" process.

• Source Selection Method: Best Value Trade-off Process.
• Evaluation Factors: Past Performance and Price are the primary factors. Past Performance is significantly more important than Price.
  • Past Performance: Evaluated based on recency (within the last 2 years), relevance (scope, magnitude, complexity), and quality of performance. Assessed using a Performance Confidence Assessment, rated on an adjectival scale. The government may use various sources, including CPARS, customer feedback, and other government agencies. Offerors without a past performance record will not be assessed favorably or unfavorably.
  • Price: Evaluated for reasonableness per FAR 15.404-1.
• Options Evaluation: Offers will be evaluated by adding the total price for all options to the basic requirement. An additional 20% of the last priced performance period will be added for evaluation purposes to account for the potential exercise of FAR 52.217-8 (Option to Extend Services). Unit prices for any exercised option period will be the same as the preceding period.
• Efficiency in Competition: The government may not evaluate the past performance of all offerors. Past performance proposals of those with the most competitive pricing may be reviewed first. The government may forgo evaluating past performance for higher-priced offers if a lower-priced offer already has the highest possible past performance rating and any potential superiority would not justify the price premium.

This addendum is critical for bidders to understand how their proposals will be evaluated. It emphasizes the significant weight given to Past Performance and outlines the process for assessing both past performance and price. Bidders should ensure their proposals clearly demonstrate strong, relevant past performance and competitive pricing. The "Efficiency in Competition" section suggests that highly competitive pricing may influence which past performance proposals are evaluated in depth.

Form / Attachment / Pricing Sheet

This document is a Past Performance Information (PPI) Questionnaire for Offerors, related to Solicitation # SP450026R0008. Its purpose is to gather feedback from references regarding the offeror's performance on previous contracts. The offeror is responsible for ensuring this questionnaire is completed and submitted to the Government by the required due date.

Section 1 (Offeror to Complete):

• Offeror Firm Name, Address, EIN, Email, Phone, FAX.
• Solicitation Number (SP450026R0008) and the service being procured (hazardous waste removal, transportation, & disposal).
• Reference Contract Title, Contract #, Reference POC Name, Role/Title, How Long in Role, Email, Phone.
• Firm/Agency Reference Works For, Contract Performance Location, Performance Start Date, Contract Completion Date.
• Total Contract Dollar Value and Description of Contract Requirements.
• Details on Hazardous Material/Waste Streams, Pickup Locations, Frequency, Allowable Response Time, and Types of Documents provided.
• Significant Risks in Performance and a description of the work performed by the offeror.

Section 2 (Offeror's Reference to Complete):

• Adjectival ratings scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) for evaluating performance.
• Definitions for each rating level.
• Evaluation criteria covering:
  • Quality of Product/Service (compliance, accuracy, manifesting, profiling, transportation laws, packaging, hazardous waste knowledge).
  • Schedule (adherence to transportation, performance timeframes, timeliness of documentation, advance notice).
  • Management (customer orientation, professionalism, government interactions, promptness, problem-solving, corrective actions).
  • Regulatory Compliance (contract clauses, transportation laws, hazardous waste laws).
• Space for providing examples when ratings are 2 or 1 (did not meet requirements) or 4 or 5 (exceeded requirements).
• Other Comments section for overall performance feedback.
• A recommendation question for future awards.

This document is crucial for offerors as it directly impacts their past performance evaluation, a key factor in source selection. Offerors must provide accurate information about the contracts they list as references and ensure their references understand the importance of completing this questionnaire thoroughly and submitting it on time. The feedback provided by references will be used by the Government to assess the offeror's capability and reliability.

Form / Attachment / Pricing Sheet

This document outlines the process and procedures for obtaining, controlling, and turning in Government-issued Common Access Cards (CACs) for contractor personnel working under this contract. It details the required forms, submission steps, and accountability measures.

• DLA Form 1728: Contractor responsibility for ensuring employees complete and sign this form.
• DoD Form 1172-2: Contractor responsibility for ensuring employees complete and sign this form, with specific instructions for verification and submission to the Contracting Officer (CO) or Contracting Officer's Representative (COR).
• CAC Issuance: Procedures for employees to receive CACs via the Trusted Associate Sponsorship System (TASS) and from RAPIDS offices.
• Reporting: Requirements for contractors to provide written notice of CAC issuance, expiration, and to establish procedures for control and accountability.
• Lost or Stolen CACs: Procedures for immediate notification to the contractor, COR/CO, and local police, including reporting requirements.
• CAC Turn-In: Procedures for collecting and turning in CACs upon contract completion, termination, or employee reassignment, including methods for in-person transfer or certified mail.
• Monthly Reporting: Requirement for a monthly report to the COR/CO detailing employees with CACs, verification of continued need, and any changes.
• Security Compliance: Emphasizes that failure to comply with these procedures is a violation of contract terms and may result in actions such as work stoppage, invoice disapproval, or CPARS documentation.

This document is critical for any bidder who anticipates requiring CACs for their personnel to perform work under this contract. It details the administrative burden, required forms, reporting obligations, and security protocols that must be adhered to. Understanding these requirements is essential for accurate proposal preparation and successful contract execution.

Form / Attachment / Pricing Sheet

This document is DD Form 1348-1A, an Issue Release/Receipt Document. It serves as the minimum requirement for processing turn-ins and must be legible, preferably typewritten.

• National Stock Number (NSN): Assigned NSN or Federal Supply Classification (FSC) with NATO code and item name.
• Unit of Issue: (e.g., ea, se, lb, cn, bx)
• Quantity: 5 digits.
• Document Number: DoD Activity Address Code (DoDAAC), Julian Date, and Serial Number.
• Disposal Authority Code: (M, N, or R)
• Demilitarization Code:
• Supply Condition Code:
• Unit Price: 7 digits, or estimated acquisition cost if unknown.
• Shipped From: DoDAAC of the originating activity.
• Shipped To: Destination DoDAAC (e.g., SG4070).
• Mark For: Indicates hazardous or dangerous material (HM/HW).
• Project: Category of property (e.g., Lost, Abandoned).
• Total Price: Unit price multiplied by quantity.
• Item Nomenclature: Name of the item.
• Selected By and Date: Authorized signature.
• Packed By and Date: Point of contact with phone number.
• Remarks: For required statements or certifications.

This form is used for processing turn-ins. Bidders may need to complete or reference this form for specific items or property management aspects of an opportunity, particularly if the opportunity involves the transfer or management of government property.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the Eastern Europe and Israel Hazardous Waste Disposal Contract. The primary goal is the removal, transportation, treatment, recycling, and disposal of hazardous and non-hazardous wastes generated at U.S. Department of War (DoW) installations across various Eastern European countries and Israel.

• Waste Management: Covers the end-to-end process of hazardous waste (HW) management, including pre-removal, removal, and post-removal phases.

• Geographic Coverage: Services are required in Austria, Bulgaria, Croatia, Czechia, Estonia, Finland, Greece, Hungary, Kosovo, Latvia, Lithuania, Montenegro, Norway, Poland, Romania, Slovakia, Slovenia, Sweden, and Israel. Additional countries may be added.

• Services: Includes removal, transportation, treatment, recycling, disposal, sampling, analytical services, equipment rental, overpacking/loose-packing, lab packing, industrial cleaning, and removal of appliances containing ozone-depleting substances.

• Exclusions: Does not cover infectious/biohazardous medical wastes, controlled pharmaceutical wastes, radioactive wastes, or Materials Potentially Presenting an Explosive Hazard (MPPEH).

• Compliance: All handling and management must strictly comply with Host Nation (HN) and European Union (EU) standards, laws, and regulations, including ADR and IMDG codes.

• Performance Times: Standard removal time is 15 business days (20 for Greece). Expedited services are available.

• Documentation: Strict documentation requirements for manifests, certificates of disposal/destruction/recycling, monthly and annual waste reports.

• Acceptable Performance Levels (APLs): Minimum performance standards are defined, with potential deductions for non-compliance.

• Qualified Facilities/Transporters: Only facilities and transporters listed on the DLA Qualified Facilities List (QFL) and Qualified Transporters List (QTL) may be used.

• Period: One 30-month base period followed by one 30-month option period.

• Place: U.S. Department of War (DoW) installations in Eastern Europe and Israel.

• Contractor Personnel: Must be qualified, trained (including HAZWOPER, ADR), and proficient in English. A Contract Manager and alternate are required.

• Security: Contractor personnel require Common Access Cards (CACs) and must comply with installation security protocols.

• Documentation: Detailed reporting and manifest requirements are critical for payment and tracking.

• Spill Contingency: A Spill Contingency Plan is required, and contractors must be equipped to handle small spills.

• Treatment: Treatment of HW on U.S. military installations is not permitted.