Healthcare Environmental Cleaning (HEC) Services

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Quote Sheet, for Solicitation HT941026Q2005. It provides the structure for bidders to submit their pricing for Healthcare Environmental Cleaning (HEC) Services.

• Solicitation Number: HT941026Q2005
• Requirement: Healthcare Environmental Cleaning (HEC) Services
• Period of Performance (POP): 01 Apr 2026 to 30 Apr 2031
• Contracting Office: DHA Western Markets Contracting Division
• Quotation Due Date: No later than 08:00 am PDT on 11 February 2026
• CLINs: Details line items for HEC Services across various buildings/locations (B90, B428, B626, B731, B734, B850, B853, B910, B920, BLDG. 3154) broken down by annual periods within the overall POP.
• Pricing Fields: Unit Price and Total Price are to be filled in by the offeror.
• Offeror Information: Fields for Offeror Name, Address, UEI, CAGE Code, Business Size, POC, Phone, and Email.
• Amendment Acknowledgement: Section to acknowledge receipt of amendments.
• Agreement Statement: Offeror agrees to hold prices firm for 30 calendar days.
• Signature Block: For authorized signee.
• Payment Terms: Field for payment terms.

Bidders must use this sheet to provide their pricing for the specified HEC services. It outlines the contract line item numbers (CLINs), the period of performance for each CLIN, and the required offeror information. The submission deadline for quotations is critical. Bidders must also acknowledge any amendments and agree to hold their prices firm for 30 days.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal medical housekeeping services for Air Force Medical Treatment Facilities (MTFs) at Kadena Air Base, Okinawa, Japan. The primary goal is to maintain a high level of asepsis and cleanliness within medical, dental, veterinary, and other patient care facilities.

• Provides comprehensive medical housekeeping services, including management, labor, supervision, transportation, equipment, and materials.

• Covers aseptic cleaning, protection, and beautification of all rooms and areas.

• Includes management of linen services and all categories of Infectious Medical Waste (IMW).

• Housekeeping services are considered mission-essential.

• Services are categorized into Requirement Summary (RS) Levels 0 through 5, with specific cleaning frequencies and standards for each level.

• Performance thresholds include zero infection transmission deficiencies, limits on minor deficiencies (e.g., visible dust, late responses), and timely responses to service calls.

• Unsatisfactory inspection results require re-performance within 2 hours.

• Services are to be performed at various MTFs located throughout Kadena Air Base, Okinawa, Japan.

• Non-personal services: Government will not supervise contractor employees or control methods.

• Emergency/Contingency Services: Contractor must provide services during emergencies (natural disasters, etc.) and special events with no additional cost.

• Key Personnel: Specific experience and qualifications are required for on-site representatives.

• Training: Employees must undergo government-provided and contractor-provided training, including HIPAA, CPR, and exposure control.

• Employee Standards: Uniforms, hygiene, and health requirements (immunizations, physical exams) are detailed.

• Security Requirements: Background checks, identification display, and key control are mandated.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) provided by the Defense Health Agency (DHA) Western Markets Contracting Division. It is used to gather feedback on an Offeror's past performance for a U.S. Government contract. The completed questionnaire is intended to be submitted by the Offeror with their quote, though it can also be returned directly to the DHA.

• Offeror Information: Fields for the name and address of the Offeror being evaluated.
• Project Information: Details about the specific contract or project being reviewed, including Contract Number, Title, Location, Award/Completion Dates, Contract Value, and a description of the Offeror's role and work performed.
• Evaluator Information: Fields for the name, agency, contact details, and role of the person completing the questionnaire.
• Rating Scale: A standardized rating system from "E" (Exceptional) to "U" (Unacceptable), with "NA" (Not Applicable).
• Performance Areas: Specific categories for evaluation, including client relationships, subcontractor management, staffing, corporate management, quality of work, schedule adherence, cost control, compliance (labor, safety), documentation submission, and problem resolution.
• Specific Questions: Direct questions regarding cure notices, show cause letters, problem-solving without guidance, willingness to re-award, customer satisfaction, and opportunities for the contractor to respond to negative comments.
• Overall Rating: A final assessment of the firm's past performance.

This PPQ is crucial for bidders as it outlines the specific criteria the government uses to evaluate past performance. Completing this form accurately and providing it with a quote can significantly impact a proposal's evaluation. Bidders should ensure they understand the performance areas assessed and can provide supporting documentation or evidence for their ratings. The form also highlights the importance of client satisfaction and proactive problem-solving.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ), for Healthcare Environmental Cleaning (HEC) Services. The Defense Health Agency (DHA) Healthcare Contracting Division – West (HCD-W) is seeking responses from qualified sources to provide these services.

• The contractor shall furnish all management, labor, supervision, transportation, equipment, supplies, and materials to provide complete medical housekeeping services.

• Services include aseptic cleaning, protection, and beautification of medical, dental, veterinary, and other patient care facilities.

• The program also includes provisions for management of linen service and Infectious Medical Waste (IMW).

• Services are to be performed at various buildings on Kadena Air Base, Okinawa, Japan.

• The contractor shall perform to the standards outlined in the Performance Work Statement (PWS).

• Contract Type: Firm-Fixed-Price (FFP), non-personal services.

• Period of Performance: Includes a Base Year (April 1, 2026 – October 31, 2026), Option Year One (November 1, 2026 – October 31, 2027), Option Year Two (November 1, 2027 – October 31, 2028), Option Year Three (November 1, 2028 – October 31, 2029), Option Year Four (November 1, 2029 – October 31, 2030), and Six Month Extensions (November 1, 2030 – April 30, 2031).

• Estimated Value: $22 Million (size standard).

• Solicitation Number: HT941026Q2005.

• Submission Deadline: Quotes must be received no later than 08:00 am PDT on February 11, 2026.

• Submission Method: Electronic submission of technical and past performance quotations in separate PDF files, and pricing quotation in a separate PDF file and an XLSX spreadsheet file via email.

• Evaluation Factors: Award will be made on a "Past Performance Price Tradeoff" basis, considering Technical Capability (Acceptable/Unacceptable), Past Performance (more important than price), and Price.

• Questions Deadline: Questions must be submitted by email no later than 08:00 am PDT on January 27, 2026.

• NAICS Code: 561720.

• Size Standard: $22 Million.

• This solicitation is full and open competition.

• This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• The document incorporates numerous FAR and DFARS provisions and clauses by reference.