Hearing Conservation Program
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Drug Enforcement Administration (DEA) is conducting market research through a Request for Information (RFI) to identify qualified vendors capable of providing nationwide, OSHA-compliant hearing conservation services. This RFI aims to gather information on service delivery models, data security, and potential acquisition strategies for a program supporting approximately 4,000 employees across 230 locations. Responses are due by February 18, 2026, 10:00 AM Eastern Time.
Purpose & Scope
The DEA seeks to understand industry capabilities for a comprehensive hearing conservation program. This includes recurring audiometric testing for its employees across headquarters, field offices, and remote locations. The DEA emphasizes that it will maintain ownership of all program data and will not modify its IT environment to accommodate vendor tools, with DEA systems remaining the authoritative system of record. The agency is open to various delivery models, including mobile, portable, clinic-based, or hybrid solutions.
Key Information Requested
Vendors are asked to provide detailed information on their capabilities, addressing:
- Corporate Capability: Experience providing national-scale hearing conservation services, client numbers, and experience with federal/state/military organizations.
- Service Delivery Model: Methods for audiometric testing (mobile, portable, clinics), service provision for large/small/remote sites, personnel qualifications, and use of subcontractors.
- Standards & Compliance: Adherence to OSHA audiometric testing requirements, identification/reporting of Standard Threshold Shifts (STS), and generation of employee notifications.
- Scheduling & Logistics: Management of testing schedules across multiple locations, handling of new hires/retests, and ability to consolidate nearby locations.
- Reporting & Deliverables: Sample reports, turnaround times, and historical record maintenance.
- Technology: Testing equipment, operating system dependencies, and client IT environment limitations.
- Data Ownership, Security & IT: Confirmation of DEA data ownership, description of data storage (on-premises, cloud, vendor systems), data transfer methods (e.g., CSV, API), supported unique identifiers, FedRAMP status (if applicable), encryption (at rest/in transit), access controls, and audit capabilities.
- Pricing Model: General pricing structure (per day, per test, per location), recurring costs, and available contract vehicles (e.g., GSA Schedule).
Response Details
Responses must be submitted electronically in PDF format, with a maximum length of 20 pages (excluding appendices). Submissions should be clearly labeled with the RFI number and emailed to Kenny.J.Douangmala@dea.gov by February 18, 2026, 10:00 AM Eastern Time. The subject line should be "[VENDOR NAME] Response to 15DDHQ26N00000003 – Hearing Conservation Program".
Additional Notes
This RFI is for planning and informational purposes only and does not constitute a commitment by the Government to issue a solicitation or award a contract. The DEA will not reimburse costs incurred in responding. Attachment 0001, "HCP Data Location Collection 2025.xlsx", provides geographical data on estimated Healthcare Professionals and DEA laboratory locations, which may be relevant for understanding the operational environment.