Heavy Construction Equipment Rental - Holloman AFB

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for rental equipment to support the 823d RED HORSE Squadron at Holloman Air Force Base (HAFB), NM.

• The contractor shall deliver specified rental equipment to the HAFB job site.

• Equipment must conform to specifications detailed in Part II of the SOW.

• Delivery will occur during standard business hours (Monday-Friday, 6 AM - 6 PM), with specific times coordinated at least 48 hours in advance.

• The performance period for this contract is from May 4, 2026, to August 28, 2026.

• All equipment must be in good, working order, meeting manufacturer, OSHA, and DOT requirements upon delivery.

• Repairs are required within 48 hours of a repair call.

• Substitutions for inoperable equipment must be provided within 24 hours if field service is impractical.

• Routine preventative maintenance is the contractor's responsibility.

• Daily inspection checklists for each piece of equipment must be provided.

• Performance Period: May 4, 2026 – August 28, 2026.

• Delivery Location: Holloman Air Force Base, NM. Specific drop-off location to be coordinated with the 823 RHS Project Engineer.

• Military Installation Requirements: Contractors must adhere to HAFB security procedures, maintain valid identification, and clean up any mud, dirt, debris, or spills caused by their operations on the same day.

• Environmental: Immediate reporting of spills or releases to the Contracting Officer (CO) is required. Contractors are responsible for cleanup ("you spill, you dig").

• Personnel: Contractors are responsible for their workers' well-being, including food and water. A fluent English-speaking supervisor with decision-making authority and technical knowledge must be available.

• Equipment: Specific quantities and types of equipment are detailed, including excavators, a water truck, loaders, mini excavators, skid steers, and double drum rollers. Equipment must use DSS diesel fuel, and the contractor provides Diesel Exhaust Fluid.

• Maintenance: Field service, repairs, and preventative maintenance are the contractor's responsibility. All maintenance must be scheduled between 6 AM - 6 PM, Monday-Friday, excluding federal holidays.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide rental equipment to the 823d RED HORSE Squadron at Holloman Air Force Base (HAFB), NM, for construction activities.

• The contractor shall deliver specified rental equipment to the HAFB job site.

• Equipment must conform to specifications outlined in Part II of the SOW.

• The contractor is responsible for transporting all equipment to the construction site.

• Specific delivery locations will be coordinated with the 823 RHS Project Engineer.

• All modifications to requirements must be directed by the Contracting Officer (CO).

• Equipment must be delivered during standard business hours (Monday-Friday, 6 AM - 6 PM), with specific delivery dates and times coordinated at least 48 hours in advance.

• Repairs are required within 48 hours of a repair call.

• Substitute equipment must be provided within 24 hours if rented equipment is inoperable or field service is impractical.

• Preventative maintenance requiring equipment downtime exceeding 8 hours necessitates a suitable substitute.

• All equipment must be in good working order, meeting manufacturer, OSHA, and DOT requirements.

• Contractor must provide a daily inspection checklist for each piece of equipment.

• Performance Period: May 4, 2026, to August 28, 2026.

• Delivery Location: Holloman Air Force Base, NM (specific drop-off to be coordinated).

• Commercial Gate Coordinates: 32.932 N, 106.066 W

• Delivery Site Coordinates: 32.860 N, 106.110 W

• Military Installation Requirements:

  • Contractor is responsible for cleaning up any mud, dirt, debris, or spills caused by their operations.
  • Immediate reporting of spills or environmental risks to the CO is mandatory.
  • Adherence to HAFB security procedures is required; personnel must have valid identification.
  • Contractor must account for potential delays in base access.
  • Contractor is responsible for the wellbeing of their workers, including providing food and water.
  • A designated supervisor, fluent in English with technical knowledge, must be available and identified in writing.

• Equipment Specifications:

  • Specific quantities and types of equipment are detailed, including excavators, a water truck, loaders, mini excavators, skid steers, and rollers.
  • Equipment must operate on DSS (construction grade) Diesel fuel; the contractor provides Diesel Exhaust Fluid.
  • Contractor is responsible for routine preventative maintenance and field service repairs.
  • Repairs due to normal wear-and-tear are the contractor's responsibility.
  • Damage due to negligence or operator error requires contractor-provided repair quotes for reimbursement.
  • Contractor must provide a detailed maintenance schedule for each piece of equipment.
  • Contractor must provide all items for operator maintenance and be responsible for their disposal.
  • Contractor must remove all product waste associated with field services.

Solicitation / RFP / RFQ

This solicitation (FA480126Q0004) is for the rental of heavy equipment for TDY to Holloman AFB. The government is procuring various types of construction and heavy equipment.

The solicitation lists the following equipment for rental:

• 3 CY Loader
• 2800-3200 Lb Tracked Skid Steer
• Excavator 45-49K (Bucket & Thumb)
• Excavator 45-49K
• Fork Attachment for Loader
• Roller 10 Ton
• Roller 5 Ton
• Mini Excavator
• Water Truck - 2000 Gallon
• Hammer Excavator Attachment

Each item specifies a Product Type Code (3895), Product Service Code (W038), and a "Firm Fixed Price" pricing arrangement. The duration for most items is listed in months, with some specified in weeks.

• The solicitation number is FA480126Q0004.

• The issue date is February 24, 2026.

• The offer due date is March 9, 2026, at 08:00 AM local time.

• The North American Industry Classification Standard (NAICS) code is 532412 (Other Equipment Rental and Leasing).

• The size standard is USD 40,000,000.00.

• The acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Specific instructions for submission and evaluation are detailed within the solicitation document, including various FAR and DFARS clauses.

• This acquisition is set aside 100% for Small Business.

• The document includes extensive lists of FAR and DFARS clauses incorporated by reference and in full text, covering various aspects of contracting, including representations, certifications, and special requirements.

• Inspection and acceptance will occur at the destination, with instructions to refer to the Statement of Work (SOW) for specific criteria.

• The solicitation references an attached Statement of Work (SOW) for Rental Equipment, dated February 23, 2026.