Heber Ranger District HVAC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Forest Service is soliciting proposals for the replacement of the HVAC system at the Heber Ranger District Office in Heber, UT. This is a Total Small Business Set-Aside opportunity. The current system has failed, requiring replacement of all AC units and furnaces. Proposals are due February 12, 2026, at 1:00 PM Mountain Time.
Scope of Work
The project involves the replacement of:
- Three (3) outdoor AC units (recommend replacing two 3-phase units with single-phase, and updating all AC units to use R-454B refrigerant).
- Two (2) basement furnace units.
- One (1) attic fan coil unit.
Contractors must hold all necessary HVAC licenses, ensure installed systems meet federal energy efficiency and indoor air quality standards, and include start-up, testing, balancing, owner training, and warranty in the project. The site will remain operational during implementation, with the contractor responsible for managing public and Forest Service access to work areas. Existing electrical and water services are available for contractor use.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
- NAICS Code: 238220 (Plumbing, Heating & Air-Conditioning Contractors)
- Small Business Size Standard: $16.5 Million
- Set-Aside: Total Small Business
- Period of Performance: 30 days from Notice to Proceed (adjustable based on lead times)
- Published Date: January 12, 2026
- Questions Due: February 5, 2026, at 1:00 PM Mountain Time
- Proposal Due: February 12, 2026, at 1:00 PM Mountain Time
- Site Visit: February 3, 2026, at 2:00 PM Mountain Time at the Heber Ranger District Office, 2460 South Hwy 40, Heber, UT 84032.
Evaluation Factors
Proposals will be evaluated based on the following factors, in descending order of importance:
- Technical Approach
- Past Performance
- Experience
- Price
Technical, past performance, and experience combined are considered more important than price.
Key Attachments
- 1240LS25Q0066-Heber HVAC-final.pdf: The main solicitation document outlining requirements, submission details, and evaluation criteria.
- Attachment 1-Heber HVAC_Combined Specifications.pdf: Detailed technical specifications for HVAC components, including motor requirements, gas-fired furnaces, air-cooled refrigerant condensers, and refrigerant air coils.
- Attachment 2-Wage Determination-Wasatch County-Service-12-3-2025.pdf: U.S. Department of Labor wage rates and fringe benefits for the specified geographic area, crucial for labor cost estimation.
- Attachment 3-Photos.pdf: Visual and technical details (model numbers, refrigerant types) of the existing HVAC equipment.
- Attachment 4-Performance.Experience.Technical Questionnaire.pdf: A required questionnaire for bidders to detail past performance, experience, and technical approach.
Submission Details
Offers must be emailed to christine.m.hansen@usda.gov as two separate attachments: Technical Proposal and Price Proposal. Offerors must have an active entity registration in SAM.gov.