Heber Ranger District HVAC

Amendment / Modification

This document is an amendment to the solicitation, providing responses to questions raised during a site visit and clarifying several aspects of the project.

Key clarifications include:

• Furnaces must be at least 80% efficient.
• Existing fan coil units must be demo'd and removed from the attic.
• Minimum SEER rating for AC units is 14.
• Existing ductwork will be reused, and the contractor is responsible for ensuring compatibility with new units.
• Existing building control systems will be reused.
• The main access limitation is the attic opening (30"x22").
• Low GWP (<700) refrigerants are required; R-454B or R-32 are recommended. R-410A will not be approved.
• Existing outdoor units and basement units are listed, along with the attic air handler model.
• "Equal" HVAC equipment will be reviewed if it meets or exceeds stated requirements; product data submittals are required after award.
• Pricing should include all work required to install single-phase units, including electrical work.
• Testing, Adjusting, and Balancing (TAB) can be completed by the installing contractor.
• Existing line sets are to remain; exact lengths are undetermined.
• Photos of electrical panels and data tags are provided.
• The project does not involve ductwork replacement.
• Operating hours are Monday-Friday, 8 am to 4:30 pm.
• Fan coils do not appear to have electric heat strips.
• The new system must match or better existing systems, with specific model numbers for existing units provided.
• Two-stage furnaces are preferred and run on natural gas.
• A specific furnace model number was corrected.
• All condensers should be single phase units.
• Disconnect whips should be replaced; existing concrete pads shall be reused.
• Bonding is not required.
• Absence of past performance information will not lead to immediate disqualification.
• Clarification is requested regarding the application of FAR 52.223-2 (Reporting of Biobased Products).

This amendment impacts various sections of the original solicitation by providing answers to specific questions and clarifying technical requirements, equipment specifications, and submission processes.

• The deadline for questions after the site visit is Thursday, February 5, 2026, at 1:00 PM Mountain time.
• The contract will begin ASAP after an award has been made.
• This is a Small Business set-aside opportunity.

Amendment / Modification

This amendment to the solicitation makes the following changes:

• Posts Site Visit Questions/Answers/Photos and a list of attendees.

• Extends the closing date for offers to Thursday, February 19, 2026, at 1:00 PM local time (Mountain Time).

• The closing date for the solicitation has been extended.

• New information regarding site visit Q&A, photos, and attendees has been provided.

• The deadline for submitting offers has been extended to February 19, 2026.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ), for the replacement of the HVAC system at the Heber District Office. The current system has failed and requires replacement of all AC units and furnaces to restore operational capability. This procurement is set aside for small businesses.

• Replacement of three (3) outdoor AC units.

• Replacement of two (2) basement furnace units.

• Replacement of one (1) attic fan coil unit.

• Recommendation to replace two (2) three-phase AC units with single-phase units and update AC units to use 454B refrigerant.

• Contractor must hold necessary HVAC licenses.

• Installed systems must meet energy efficiency and indoor air quality standards.

• Project includes start up, testing, balancing, checkout, owner training, and warranty.

• Site access and use of existing electrical services are required.

• NAICS Code: 238220 Plumbing, Heating & Air-Conditioning Contractors.

• Small Business Size Standard: $16.5 Million.

• Period of Performance: 30 days from notice to proceed, adjustable based on lead times.

• Insurance Requirements: Workers Compensation, Employer's Liability, General Liability ($500,000/occurrence), and Automobile Liability.

• Offer Due Date: February 12, 2026, at 1:00 PM (local) Mountain Time.

• Submission Method: Email offers to christine.m.hansen@usda.gov as two separate attachments (Technical Proposal and Price Proposal).

• Questions Due: February 5, 2026, at 1:00 PM (local) Mountain Time, in writing to Chris Hansen.

• Evaluation Factors (descending order of importance): Technical Approach, Past Performance, Experience, Price. Technical, past performance, and experience combined are more important than price.

• Site Visit: February 3, 2026, at 2:00 PM at the Heber Ranger District Office.

• This procurement is 100% set aside for small businesses.

• Offerors must have an active entity registration in the System for Award Management (SAM.gov).

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-03.

• Attachments include: Specifications, Wage Determination, Photos, and Performance/Experience/Technical Questionnaire.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, establishing minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It is intended to inform contractors of the required compensation for employees performing contract work in the specified geographic area (Utah Counties of Rich, Summit, Wasatch).

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors.
• Provides details on vacation and holiday entitlements.
• Outlines the process for requesting additional classifications and wage rates (conformance).

This document is crucial for bidders to accurately estimate labor costs for any opportunity that falls under the Service Contract Act in the specified counties. Bidders must ensure their proposals reflect these minimum wage and fringe benefit requirements to be compliant. It helps in understanding the baseline labor costs associated with the opportunity.

Form / Attachment / Pricing Sheet

This document contains photographs and labels of existing HVAC (Heating, Ventilation, and Air Conditioning) units and furnaces. It serves as a visual reference for the current equipment installed.

• Figure 1: Photo of a North Side AC Unit.
• Figure 2: Label for the North Side AC Unit, showing model number (PA13NR060-J), serial number (2611X72035), refrigerant type (R-22), and electrical ratings (208/230 Volts AC).
• Figure 3: Photos of Southeast (Left) and Southwest (Right) AC Units.
• Figure 4: Label for a Southeast AC Unit, showing model number (HS29-036-13Y), serial number (5808031173), refrigerant type (R-22), and electrical ratings.
• Figure 5: Label for a Southwest AC Unit, showing model number (HS24-413-19), serial number (5192F23876), refrigerant type (R-22), and electrical ratings.
• Figure 6: Photo of Left and Right Downstairs Furnaces.
• Figure 7: Label for a Left Furnace, showing model number (GL221.47-19), serial number (5892J16162), input BTU (75,000), and fuel type (Natural Gas and Propane).
• Figure 8: Label for an Attic Fan Coil.

This attachment provides visual and technical details of the existing HVAC equipment. Bidders should use this information to understand the scope of work, identify potential replacement units, and assess the current system's specifications when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a questionnaire designed to gather information from potential bidders regarding their past performance, experience, technical approach, and any additional relevant details. It serves as a tool for the government to assess a bidder's capability to perform the work described in the solicitation.

Past Performance:

• Details of completed projects similar to the solicitation within the last three years (contract amount, project name, completion date, contact information).
• Information on current contractual commitments.
• Disclosure of any past failures to complete work or reliance on performance bonds.

Experience:

• Type of business (Company, Corporation, Non-profit, Co-partnership, Individual).
• Years of experience in the line of work contemplated by the solicitation.
• Years of experience as a prime contractor and/or sub-contractor.
• Experience of principal individuals involved in the contract.
• Experience of proposed sub-contractors.

Technical Approach:

• Available employees and equipment for the project.
• Whether employees are regularly on payroll.
• Specific equipment to be utilized.
• Whether the project site has been visited.
• Description of the approach to completing the work, including challenges and solutions.
• Measures to ensure work quality.
• Time needed and a rough schedule for project completion.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used to evaluate the bidder's qualifications and capability to successfully execute the contract. Failure to provide complete information may impact the evaluation of the proposal.

Forms / Attachments / Pricing Sheets

This document contains specifications for various HVAC components, including common motor requirements, gas-fired furnaces, air-cooled refrigerant condensers, and refrigerant air coils. It details the technical requirements, materials, manufacturers, and installation guidelines for these components.

• Common Motor Requirements (Section 230513): Specifies requirements for single-phase and polyphase induction motors, including NEMA standards, motor characteristics (duty, capacity, torque), efficiency, insulation, enclosure materials, and specific requirements for motors used with variable frequency controllers.
• Gas-Fired Furnaces (Section 235416.13): Outlines requirements for gas-fired, condensing furnaces and air filters. It covers general requirements, measurement and payment, submittals, warranty (5 years for heat exchanger, 1 year for other components), products (including manufacturers like Carrier, Daikin, Lennox, Trane), assembly description, and installation.
• Air-Cooled Refrigerant Condensers (Section 236313): Details specifications for packaged, air-cooled refrigerant condensers for outdoor installation. It includes requirements for manufacturers, manufactured units (using R-454B refrigerant), condenser coils, fans and drives, operating and safety controls, casings, and motors. Installation and connection requirements are also provided.
• Refrigerant Air Coils (Section 238216.13): Specifies requirements for refrigerant air coils, including compliance with ASHRAE standards, manufacturers, performance ratings, working pressure, materials (copper tubes, aluminum fins), and installation.

This document provides critical technical specifications that bidders must adhere to when proposing or supplying HVAC equipment for the Heber Office Emergency HVAC Replacement project. Understanding these detailed requirements is essential for accurate bidding, product selection, and ensuring compliance with project standards.